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DOVER TOWNSHIP

BOARD OF SUPERVISORS MEETING

 

Please scroll down for earlier meetings of the 2005 calendar year.

CORRECTIONS TO MEETING MINUTES OF DECEMBER 12, 2005

The following corrections were made to the meeting minutes of December 12, 2005. Vice Chair Hull revised the Treasurer’s Report vote passed with 4 ayes and 1 nay from M. Husson, not 5 ayes and 1 nay. Supervisor Shermeyer made an addition to the Ashley Farms Phase 2 discussion clarifying that after Supervisor Bonsell questioned Atty. Rausch if the Township would be setting a precedence by adopting these streets, Atty. Rausch responded that he thinks it is a policy matter for the Board, he doesn’t think it is a legal issue. Supervisor M. Husson wanted included in the Section 704.b waiver request of street widths for the Donwood Preliminary Subdivision Plan that the applicant is proposing twenty eight foot wide street except for Country Drive from the intersection of Palomino Road to the intersection of Stonehouse Lane , but not requiring the developer to improve the existing portion of Country Drive. He also wanted it clarified in the Ordinance 2005-09 discussion that York Area Earned Income Tax and not Dover Township, would be collecting this earned income tax. Supervisor Shermeyer questioned the traffic study for Ashley Farms Phase 2 to be paid by the developer. Manager Knittel reported that County Engineer was able to perform this traffic study and there was no cost involved. Motion by D. Hull and second by M. Shermeyer to approve the Minutes of December 12, 2005 as amended. Passed with 4 ayes and 1 abstention by C. Kann.

12/12/05

The Dover Township Board of Supervisors regular meeting for December 12, 2005 was called to order at 7:03 PM by Chairman Shane Patterson in the Meeting Room of the Dover Township Municipal Building. Supervisors present were Shane Patterson, Duane Hull, Michael Husson, Madelyn Shermeyer, and Donald Bonsell. Other Township Representatives in attendance were Atty. Charles Rausch, Township Solicitor, Terry Myers, Township Engineer, Harry Smith, Zoning Officer, Edward Knittel, Township Manager, and Dawn Slegel, Recording Secretary. Also in attendance were 16 citizens. This meeting has been recorded for minutes purposes only. The Pledge of Allegiance was recited.

MEETING MINUTES OF DECEMBER 12, 2005

Vice Chair Hull made the following correction to the Meeting Minutes of November 28, 2005. He noted that the Dover Township Board of Supervisors regular meeting for November 28, 2005 was called to order at 7:03 PM by Vice Chairman Duane Hull, not by Chairman Shane Patterson. Motion by D. Hull and second by M. Shermeyer to approve the Minutes of November 28, 2005 as amended. Passed with 3 ayes and 2 abstentions by S. Patterson and M. Husson.

TREASURER’S REPORT - Manager Knittel presented the warrant for December 12, 2005 in the amount of $270,155.40. Motion by D. Hull and second by D. Bonsell to approve the current expenditures for December 12, 2005 in the amount of $270,155.40 as presented. Passed with 5 ayes and 1 nay from M. Husson.

PRESENTATION

Chair Patterson presented Supervisor Bonsell with a plaque on behalf of the Dover Township Board of Supervisors for his six years of service to Dover Township as Township Supervisor. Chairman Patterson read the Certificate of Appreciation to Donald Bonsell for his six years of service as Dover Township Supervisor with the recognition as a community to live and raise a family is a testament to his skills and professionalism presented by the Dover Township Board of Supervisors, this 12th day of December, 2005. Supervisor Bonsell was thanked for his continued support. His term as Township Supervisor will expire on December 31, 2005.

PUBLIC COMMENT PERIOD

Brett Pfleiger of Wellspan Health explained that Wellspan will again host the Double Creek Bike Tour & Half Marathon/5k on June 17, 2006 in Dover. For safety, he is requesting road closures from North Salem Church Road along Schoolhouse Road to Harmony Grove Road for this event. Motion by D. Hull and second by M. Shermeyer to approve the specified road closures on June 17, 2006 for the Double Creek Bike Tour & Half Marathon/5k. Passed with 5 ayes. Chair Patterson reported that last year over $58,000 aided Dover area residents with assistance for their prescriptions.

Atty. Ron Perry, Katherman, Heim & Perry, representative for George Klein, Executive Vice President of MGM Enterprises of the Ashley Farms Phase 2 Development, asked the Board of Supervisors to accept their offer for the adoption of all public improvements in Ashley Farms Phase 2. Their offer includes payment of the liquid fuel tax credit per mile of roads. The Township Engineer figured the mileage to be .95 mile of road and a cost of approximately $2,000. Also, a letter of credit was issued as a part of the dedication. The Township Engineer informed the Board on the status of the Phase 2 roads stating that two minor items need to be completed which are replacement of cracked concrete curb at various locations and cleaning the sealant between the frame and cover of the manholes. Mr. Myers responded to Supervisor Shermeyer’s question of the date of final inspection which took place approximately the third or fourth week of October. The street signs are in place. The traffic control signs have not been installed. Manager Knittel addressed the excessive amount of snow and ice currently existing on these roads from the previous snowstorm. Mr. Klein indicated that he will have his contractor resolve the poor condition of the snow and ice covered roads. The proposed roads for adoption include a portion of Wheatland, Kimberly, Jayne, Jillian, and Natalie in the Ashley Farms Phase 2 Development. Supervisor Shermeyer was concerned about setting a precedence in adopting these roads after the liquid fuels deadline. Mr. Myers indicated that there was miscommunication between the developer with the procedure for street adoptions. He assumed that when the wearing course was applied, the streets would be adopted. A letter of dedication was not submitted to the Township for adoption. One hundred four homes are situated within Ashley Farms Phase 2. School buses will not travel on or pick up the students on unadopted streets. The Township Solicitor stated that the Board has the discretion to make their own decision on this issue. He explained that a resolution with the legal street descriptions attached must be executed for recording in the Clerk of Court’s Office.

Thomas Brunner, 3724 Wheatland Drive, requested that the Board consider adoption in order to have safer streets. There should be a compromise focusing on what the community needs. He asked for the Board to think of the impact to the community.

John Dolney, 3729 Kimberly Lane, asked the Board to accept Mr. Klein’s proposal as a matter of safety. He recommended that the Board do the "right" thing.

Curtis Kann, 1700 Hilton Avenue, asked if anyone contacted the School to see if they will accommodate changing the bus schedule in the middle of the year. He also noted that there is a valve box cover lying in the middle of one of the streets.

The Township Solicitor cited several options for the Board’s consideration. If the Board’s concern is the condition of the roads, he said that a motion can be made to accept them with a specific time frame. He noted that the developer is posting a $150,000 bond and the Board can request a letter from the developer indicating that in case they fail to comply, they will allow the Township to use the structural integrity bond to do the improvements.

Manager Knittel requested that if a traffic study does not exist and the County Traffic Engineer cannot complete the traffic study in the next several weeks, a traffic engineer may be hired to perform the service in lieu of the County.

Chair Patterson explained that he thinks this situation is a unique circumstance. It only becomes precedence if it is considered in our minds as a precedence. He thinks that the developer is willing to work with the Township as far as the current status of these roads with the icing, the traffic study, and the flexibility to give them time to clear up these issues for the takeover of these roads. He believes Dover Township should accept these terms to work with the developer as well as the residents.

Motion by M. Husson and second by D. Hull to accept the roads in Ashley Farms Phase 2 contingent on the Township Engineer’s inspection of the road, the Manager’s evaluation of the snow and ice removal, completion of a traffic study and properly locate and install the street regulatory signs by the January 2, 2006 deadline. Passed with 4 ayes and 1 nay by M. Shermeyer.

David Hoffman, Davidsburg Road, inquired about the present location of the fifty year old Township road grader from his parents’ farm. Supervisor Shermeyer responded that the Township was not interested in its preservation so it was donated by the Hoffmans’ to the Dover Area Historical Society. It is being stored in her backyard until such time that the historical society acquires an archives building.

ZONING OFFICER’S REPORT by Harry Smith

Ashcombe Farms West Lot #133Waiver Request - Joe Nadu presented a waiver request for Lot #133 of Ashcombe Farms West from Section 704 of the Subdivision and Land Development Ordinances for a cul-de-sac length greater than regulation size of five hundred feet. The proposed cul-de-sac would be nine hundred feet in length. The Fire Marshall was agreeable to this cul-de-sac as long as the radius can accommodate the turn around for the emergency fire trucks. Supervisor Shermeyer was concerned about the snow maintenance of a cul-de-sac. A snow easement was requested for Lot No. 8. Motion by D. Hull and second by D. Bonsell to approve the waiver request allowing the nine hundred foot cul-de-sac contingent on the establishment of a snow easement on Lot No. 8 of the open space area. Passed with 5 ayes.

Mark Shaffer Reverse Subdivision Plan - David Hoffman of Land Surveyors presented the reverse subdivision plan for Mark Shaffer. He is proposing to combine two half acre lots to make a one acre lot. Two waivers were requested from Section 304 b. for a preliminary plan and Section 704 b. to cartway improvements. Motion by M. Shermeyer and second by D. Hull to approve the Mark Shaffer Reverse Subdivision Plan and the two waiver requests for the requirement of a preliminary plan and to not improve the cartway for George Street. Passed with 5 ayes.

Donwood Preliminary Subdivision Plan - Dave Cordic of LSC Design, Inc. presented the preliminary subdivision plan for the Donwood Development. The four waiver requests were discussed. The first waiver request was from Section 1103 street trees. The applicant is proposing one tree on each lot frontage. The second waiver request from Section 704 b. street width. The applicant is proposing twenty eight foot wide streets except for Country Drive. Parking on one side of the street only will be the proposed enforcement. The third waiver request from Section 711 c. curbing. The applicant is proposing slant curbing to keep the development uniform. Vertical curbing will be required on the major collector route. The fourth waiver request from Section 502 d. was for the requirement of a traffic study. The applicant is proposing to pay the off-site traffic improvement  fee as was determined by the ELA Group for the regional traffic study. Motion by M. Husson and second by M. Shermeyer to grant the four waivers requests from Section 1103 for one tree on each lot frontage, Section 704 b. for streets twenty-eight foot wide except for Country Drive, Section 711 c. slant curbing except vertical curbing on the major collector route, and Section 502 d. the payment of the off-site traffic improvement fee. Passed with 5 ayes.

Salem Run Phase 4 Plan - The new owners of Salem Run Phase 4 made a minor revision to the previously approved plan. They removed the mini storage units and the access road to these units creating a dead end street. Chief Latchaw stated that emergency fire trucks can maneuver their vehicles on this street. The Zoning Officer reported that if this plan is approved, it will be recorded. The Zoning Officer requested that the Township Engineer review the plan for any changes that he might of missed. Motion by D. Hull and second by M. Husson to approve the revised Salem Run Phase 4 Plan with the minor plan modifications of the removal of the mini storage units and the access road to them and subject to the Township Engineer’s review. Passed with 5 ayes.

ENGINEER’S REPORT by Terry Myers

Fire Station Paving - Payment of Application No. 2 for the fire station paving was approved with the current expenditures for December 12, 2005 in the amount of $24,935.27. A change order for the underdrain work, which was based on time and material, should be completed for the Board’s approval at the next meeting. The contractor was instructed to remove the thermal blankets so that the other three bays could be used.

Brookside Pedestrian Bridge - The DEP permit was approved for the bridge at Brookside Park. The 2004 quote for the bridge has been updated. The new cost for the bridge is $16,535.00, which is an increase of $515.00. The Township Engineer recommended that the Township have Enwood prepare the abutment design because of their reasonable quote of $1,050.00. The Manager reported that the bridge will be ordered shortly in hopes that abutment work can begin in March and the bridge set by a crane in early April, weather permitting.

Ashley Farms Phase 2 - Supervisor Hull asked the Township Engineer to insure that the proposed streets in Ashley Farms Phase 2 receive the proper snow maintenance by the developer.

SOLICITOR’S REPORT - Atty. Rausch

Atty. Rausch had nothing to report to the Board at this time.

Chair Patterson requested a recess at 8:37 PM. The meeting was reconvened at 8:42 PM.

MANAGER’S REPORT by Edward Knittel

Ordinance 2005-09 - Motion by M. Shermeyer and second by D. Hull to approve Ordinance 2005-09 amending Section 24-104 of the Code of Ordinance of Dover Township entitled Earned Income Tax, "Collection at Source" providing for collection of the earned income taxes and net profits at the source by all employers within Dover Township and excluding the withholding of such taxes from Maryland residents. Passed with 5 ayes.

Ordinance 2005-10 - Motion by M. Shermeyer and second M. Husson to approve Ordinance 2005-10 establishing an increase in the compensation of the Supervisors of Dover Township pursuant to Section 606 (a) of the Second Class Township Code. Passed with 3ayes, 1 nay by D. Bonsell, and 1 abstention by D. Hull. Based on population, the annual rate of compensation for the newly elected Township Supervisors will be $4,125.00. Supervisors Shermeyer commented that this is the first raise for the supervisors in twelve years.

Resolution 2005-23 - Manager Knittel explained that this resolution adopts the 2006 Proposed Budget for Dover Township. In reference to his budget message, Manager Knittel noted that the 2006 budget does not call for any real estate tax increase. Due to the reassessment by York County, the real estate tax has dropped to .828 mills. This is the eleventh year without a tax increase. The overall 2006 budget is 2.25 percent increase over 2005. The total revenue from all funds is $11,594,441.00 including reserves. Motion by M. Husson and second by D. Hull to approve Resolution 2005-23 adopting the 2006 Budget for Dover Township. Passed with 5 ayes.

Resolution 2005-24 - Motion by D. Hull and M. Shermeyer to approve Resolution 2005-24 fixing the real estate tax rate for general purposes of .692 mills and for fire purposes of .136 mills totaling .828 mills for the Year 2006. Passed with 5 ayes.

Resolution 2005-25 - Motion by M. Husson and M. Shermeyer to approve Resolution 2005-25 fixing the tax levies, other than real estate for the Year 2006. Passed with 5 ayes.

Resolution 2005-26 - Motion by D. Hull and second by M. Husson to approve Resolution 2005-26 approving the addition of land in the Agricultural Security District for Dover Township of Bruce E. And Marie H. Dillon, 6421 Bluebird Lane, Tax Parcel NF 71 with 67.50 acres. Passed 5 ayes.

Resolution 2005-27 - Manager Knittel reported that the cost for the service provided by the York Area Income Tax Bureau for the collection of Dover Township’s mercantile tax would be approximately one percent of the collection. This service will pay for itself. Motion by D. Hull and second by D. Bonsell to approve Resolution 2005-27 authorizing the York Area Earned Income Tax Bureau for the collection of the mercantile and business privilege tax for Dover Township. Passed with 4 ayes and 1 nay by M. Shermeyer.

Annual Sewer Retainer Agreement - Manager Knittel noted that this agreement is for Buchart-Horn’s engineering services of the engineer’s annual report, sewer cost reconciliation, sewer consultation, and additional project assignments for the year 2006. Motion by M. Husson and D. Hull to approve the Annual Sewer Retainer Agreement for 2006 with Buchart-Horn, Inc. Passed with 5 ayes.

Interceptor Rehabilitation Design Project Agreement - Manager Knittel related that this agreement is for Buchart-Horn to prepare bid documents for the inspection, maintenance, and repair work on the Dover Joint Interceptor with Manchester, West Manchester, and Conewago Townships. This project will help reduce the inflow and infiltration. Curtis Kann, Sewer Authority Chairman, advised the Board that the Sewer Authority has not reviewed this agreement and might have some concerns about the proposed project and its cost. Motion by M. Husson and second by M. Shermeyer to table the Interceptor Rehabilitation Design Project Agreement until the Dover Township Sewer Authority has the opportunity to review this agreement. Passed with 5 ayes.

Community Map Update - Manager Knittel noted that revisions to the final draft were sent back to the publishing company for the Community Map project and there has been no further business on this project completed by them in over a month and a half.

Change of Cable Ownership - Dover Township has received a change in ownership for the Suscom Cable TV system to Comcast Cable. A resolution will be presented to the Board in January.

Boards/Commission Reappointments - Manager Knittel reported the following members wish to be reappointed for 2006. The members requesting reappointment are: Richard Farr to the Planning Commission, Monica Love to the Planning Commission, Jane Ginter to the Zoning Hearing Board, and Jack Kreiger, Jr. to the Codes Enforcement Board.

Resignation Letter from Curtis Kann - Manager Knittel explained that Curtis Kann has been elected to the Dover Township Board of Supervisors in 2006 and has submitted a letter of resignation from the Sewer Authority. Chair Patterson announced that the Board has accepted his letter of resignation from the Sewer Authority. Mr. Kann indicated that his hopes were to become the liaison to the Sewer Authority. Chair Patterson thanked Mr. Kann for his time served on the Sewer Authority.

OLD BUSINESS

No Burn Ordinance - Manager Knittel stated that a draft version of a No Burn Ordinance will be presented to the Board in January.

COMMENTS/NEW BUSINESS FROM BOARD OF SUPERVISORS

Supervisor Shermeyer requested that the Board establish a specific amount for the Employee Christmas Party this year. Board Consensus was to allocate $1,000 for the Employee Christmas Party this year.

Supervisor Husson commented on the early hour in which Waste Management was in his neighborhood to collect the garbage. The problem still exists that the garbage trucks are collecting before the 7:00 AM ordinance set time. Manager Knittel reported that there is only six months left on their contract. The Board recommended that the Township Solicitor issue Waste Management a fine for starting garbage collection before the designated ordinance collection time of 7 AM along Park Street on December 8, 2005.

Supervisor Hull indicated that it has been an interesting two years on this Board. He has learned alot from Supervisor Bonsell and wishes him the best. He is looking forward to the next six years. He wished everyone happy and safe holidays.

Supervisor Bonsell thanked the Board and the community and he especially thanked the employees. He noted that this Board serves a very important role in this community and will continue to serve them. He wished them the best. He wished Supervisor Hull the best. He recognized Manager Knittel for doing an outstanding job. He appreciated having an opportunity to serve with Supervisor Shermeyer. He also appreciated working with Chair Patterson and Supervisor Husson. He is grateful for the celebration of the birth of Christ and having Christ within his life.

Chair Patterson acknowledged receiving a letter from the School Board noting a change in their meeting schedule providing the community an opportunity to attend all of the Board of Supervisors’ meetings as well as the School Board meeting.

COMMENTS FROM THE PUBLIC PRESENT

Philip Keeney, 6271B Old Carlisle Road, had valid issues concerning Waste Management not collecting the entire garbage set out by his neighbor. He contacted Waste Management and they promised it would be picked up.

Charles Rudy, 3241 Staunton Avenue, commented on the broken glass on the roads in Donwood which had fallen from the recycling trucks. Mr. Rudy also inquired about the repair of the bridge on Cardinal Lane. Supervisor Shermeyer gave an update received from a township resident who spoke to John Klinedinst, the County Engineer, on Friday who informed the contractor to either pour the cement to get the bridge open or plate the bridge until it can be cemented.

ADJOURNMENT

Motion by D. Hull and second by M. Husson to adjourn the regular meeting at 9:34 PM. Passed with 5 ayes.

CORRECTION TO MEETING MINUTES OF NOVEMBER 28, 2005

Vice Chair Hull made the following correction to the Meeting Minutes of November 28, 2005. He noted that the Dover Township Board of Supervisors regular meeting for November 28, 2005 was called order at 7:03 PM by Vice Chairman Duane Hull, not by Chairman Shane Patterson. Motion by D. Hull and second by M. Shermeyer to approve the Minutes of November 28, 2005 as amended. Passed with 3 ayes and 2 abstentions by S. Patterson and M. Husson.

11/28/05

The Dover Township Board of Supervisors regular meeting for November 28, 2005 was called to order at 7:03 PM by Chairman Shane Patterson in the Meeting Room of the Dover Township Municipal Building. Supervisors present were Duane Hull, Madelyn Shermeyer, and Donald Bonsell. Other Township Representatives in attendance were Atty. Charles Rausch, Township Solicitor, Terry Myers, Township Engineer, Harry Smith, Zoning Officer, Edward Knittel, Township Manager, and Dawn Slegel, Recording Secretary. Also in attendance were 7 citizens. This meeting has been recorded for minutes purposes only. The Pledge of Allegiance was recited.

BUDGET WORK SESSION MINUTES OF NOVEMBER 14, 2005

Motion by M. Shermeyer and second by D. Bonsell to approve the Budget Work Session Minutes of November 14, 2005 as presented. Passed with 3 ayes.

MEETING MINUTES OF NOVEMBER 14, 2005

Motion by D. Bonsell and second by M. Shermeyer to approve the Meeting Minutes of November 14, 2005 as presented. Passed with 3 ayes.

TREASURER’S REPORT - Manager Knittel presented the warrant for November 28, 2005 in the amount of $288,894.81. Motion by M. Shermeyer and second by D. Bonsell to approve the current expenditures for November 28, 2005 in the amount of $288,894.81 as presented. Passed with 3 ayes.

There were no public comments at this time.

ZONING OFFICER’S REPORT by Harry Smith

Gary Gregory Sketch Plan - Keith Fralic of Worley Surveying presented the sketch plan for Gary Gregory for property on Palomino Road. Mr. Smith confirmed that the Fire Marshall did not have any concerns with only one access into and out of this subdivision. Atty. Rausch recommended that the future easement be dedicated to the Township at the time of the recording of the plan and that the word "future" be removed on the plan.

Faire Wynds Phase 2 Final Subdivision Plan - Byron Trout of Gordon L. Brown & Associates presented the final subdivision plan for Faire Wynds Phase 2. This phase contains 38 lots of single family semi-detached duplexes of the original 43.74 acres. Motion by M. Shermeyer and second by D. Bonsell to approve Faire Wynds Phase 2 Final Subdivision conditioned on the completion of the following outstanding items: 1. Public improvement security be provided prior to final plan approval; 2. Where the Board of Supervisors so determine, a recreational fee in-lieu-of land dedication shall be paid; and 3. A disk in an electronic format compatible with the Township GIS system be provided. Passed with 3 ayes.

Sewage Planning Module Exemption - Motion by M. Shermeyer and second by D. Bonsell to approve the sewage planning module exemption for 2131 George Street and authorization for the Township Secretary to sign the exemption form. Passed with 3 ayes.

Implementation Resolution - The Zoning Officer is currently working on submitting a grant application to the Department of Community Environmental Development (DCED) to match funds of $30,000 for the joint comprehensive plan. As a part of the grant application, he needs an implementation resolution. Motion by M. Shermeyer and second by D. Hull to approve the drafting of a resolution that the Board of Supervisors intends to implement jointly the comprehensive plan with Dover Borough. Passed with 3 ayes. After this meeting, it was decided by the Township Solicitor and the Zoning Officer that an implementation resolution would not be completed unless DCED requested one.

ENGINEER’S REPORT by Terry Myers

Fire Station Paving - Keystruct finished the first slab and it has been cured. Last Wednesday, the second slab was poured. This section will require a fourteen day curing period. Installation of the binding is questionable for this year. It may need to wait until the Spring. The crack in the new concrete sidewalk will require replacement in the Spring. The Township Engineer presented the Application for Payment No. 1 to Keystruct in the amount of $36,589.44 with a 5% retainage of $1,829.47 and a net payment amount of $34,759.97. Motion by D. Bonsell and second by M. Shermeyer to approve Application for Payment No. 1 to Keystruct Construction, Inc. for the amount of $34,759.97. Passed with 3 ayes.

Questions for the Engineer - Manager Knittel inquired as to the status of the Brookside Pedestrian Bridge whether the bridge has been ordered. The Township Engineer will contact the bridge supplier on delivery. He will also confirm the pricing for the bridge.

Mr. Myers received a copy of the York County Block Grant Projects for next year. The block grant project for Oak Lane is scheduled in 2007. Mrs. Shermeyer stated that Oak Lane was not top priority on their list. The Clair-Mar Drive stormwater was at the top of the list. Mr. Myers said that the Clair-Mar project was placed on the short list. This means that if additional funding becomes available, this is the list of choices next in line to receive funding. According to Resolution 2005-17, the Clair-Mar Drive project was listed number one. Mr. Myers will get the funding list amended through the County. He also mentioned that there was a mistake on next year’s listing. It should be Dover Borough receiving the funding for a sanitary sewer project of $96,500, not Dover Township as indicated.

SOLICITOR’S REPORT - Atty. Rausch

Atty. Rausch had nothing to report to the Board at this time.

MANAGER’S REPORT by Edward Knittel

Resolution 2005-22 - Manager Knittel reported that PennDOT is in the process of resurfacing a portion of Route 74 from the Southern end of the Township line north to Farrell’s Nursery. They will be milling the surface, widen the shoulders, and some drainage work. It will require the Township to replace manhole lids and risers and water bell risers. PennDOT will pay fifty percent of the cost of the materials and the PennDOT contractor will be installing them. Motion by M. Shermeyer and second by D. Bonsell to approve Resolution 2005-22 for a reimbursable utility agreement with PennDOT. Passed with 3 ayes. The Township’s share of the cost is approximately $7,100 between water and sewer expenditures.

Infiltration - Manager Knittel stated that the Sewer Crew began inspecting several of the mobile home parks, particularly Tall Oaks and Thunderbird, for inflow and infiltration problems.

Waste Management Contract - Manager Knittel informed the Board that Waste Management does not wish to extend their contract for another year under the existing contract. The existing contract will expire in June of 2006. Preparations are being made to seek bids after the beginning of the year.

COMMENTS/NEW BUSINESS FROM BOARD OF SUPERVISORS

Supervisor Shermeyer inquired whether the Township would consider purchasing eight children’s booster seats for events in the Community Building Social Room. Supervisor Hull requested four plastic high chairs also be purchased.

Supervisor Bonsell suggested placing information in the newsletter regarding government funding opportunities available to qualifying homeowners. He will supply additional information for the Winter edition of the Township Newsletter.

Vice Chair Hull announced that Dover Township has been awarded a 2005 Safety Award. This award was presented by the Susquehanna Municipal Trust for the lowest loss ratio of .91% for the year and for the fewest number of lost days. He noted that it is obvious that the Township employees are safety conscientious and safe workers. He recommended letters be sent to the employees thanking them for their nice accomplishment and safe actions.

Since Supervisor Bonsell was celebrating his birthday today, Vice Chair Hull began to sing a solo of "Happy Birthday" which was so bad that everyone else sang along to drown him out. HAPPY BIRTHDAY, MR. BONSELL AND MAY YOU CELEBRATE MANY MORE.

COMMENTS FROM THE PUBLIC PRESENT

Charles Rudy, 3241 Staunton Avenue, informed the Board that the Brookside Heights Development has installed sewer manhole covers have East Donegal Township on them. Mr. Rudy had concerns regarding the installation of the sewer lines. The Township will contact the inspectors from C. S. Davidson to examine this situation.

ADJOURNMENT

Motion by M. Shermeyer and second by D. Bonsell to adjourn the regular meeting at 8:34 PM. Passed with 3 ayes.

11/14/05

The Dover Township Board of Supervisors regular meeting for November 14, 2005 was called to order at 7:05 PM by Chairman Shane Patterson in the Meeting Room of the Dover Township Municipal Building. Supervisors present were Shane Patterson, Duane Hull, Madelyn Shermeyer, and Michael Husson. Other Township Representatives in attendance were Atty. Charles Rausch, Township Solicitor, Edward Knittel, Township Manager, and Dawn Slegel, Recording Secretary. Also in attendance were 7 citizens, 11 boyscouts and 2 troop leaders. This meeting has been recorded for minutes purposes only. The Pledge of Allegiance was recited.

Chair Patterson announced that a budget work session was held tonight at 6 PM.

Chair Patterson welcomed the Boy Scouts of Troop #22 from New Creation Community Church in Dover.

Chair Patterson reported that Supervisor Bonsell was excused from this meeting to attend another meeting.

Chair Patterson announced that an Executive Session was held after the Glen Gery Substantive Hearing on November 9, 2005.

BUDGET WORK SESSION MINUTES OF OCTOBER 24, 2005

Motion by D. Hull and second by M. Shermeyer to approve the Budget Work Session Minutes of October 24, 2005 as presented. Passed with 4 ayes.

MEETING MINUTES OF OCTOBER 24, 2005

Motion by M. Shermeyer and second by M. Husson to approve the Meeting Minutes of October 24, 2005 as presented. Passed with 3 ayes and 1 abstain by S. Patterson due to his absence at that meeting.

BUDGET WORK SESSION MINUTES OF NOVEMBER 3, 2005

Supervisor Shermeyer questioned the adjustment to the water fountain cost at Lehr Park noting that it still was an increase from the estimate she received. Chair Patterson stated that the budgeted amount allowed for a slight cushion. Motion by D. Hull and second by M. Husson to approve the Budget Work Session Minutes of November 3, 2005. Passed with 3 ayes.

TREASURER’S REPORT - Manager Knittel presented the warrant for November 14, 2005 in the amount of $1,647,348.93. The key item in the current expenditures was the bond payment. Supervisor Husson asked about the Bradley Baublitz invoice for the mowing of the Wyatt Circle detention pond was because the homeowners’ association did not mow the area. Supervisor Shermeyer questioned whether this charge will be per mowing and if a lien will be placed on that property. Manager Knittel will check on these questions and answer the Board via email. Motion by M. Husson and second by M. Shermeyer to approve the warrant in the amount of $1,647,348.93 as presented. Passed with 4 ayes.

PUBLIC COMMENT PERIOD

Charles Rudy, 3241 Staunton Avenue, stated that at 6:30 Sunday morning, he was awakened to the sound of construction vehicles working at the Brookside Heights Development. He inquired as to any ordinances that would address the early hour for this noise. Chair Patterson stated that this was a valid concern and indicated that the Manager would review the ordinances and provide Mr. Rudy with a response. Mr. Rudy will give his phone number to the Secretary after this meeting.

SOLICITOR’S REPORT by Atty. Rausch

Atty. Rausch requested an Executive Session on Glen Gery and McClintock litigation matters.

MANAGER’S REPORT by Edward Knittel

Resolution 2005-21 - The York Area Earned Income Tax Bureau has joined with Adams County and formed the York Adams Tax Bureau whereby incorporating new by-laws and revising the joint agreement. Motion by D. Hull and second by M. Shermeyer to approve Resolution 2005-21 involving the reorganization of the York Adams Tax Bureau. Passed with 4 ayes.

Amendatory Contract #1 - The Community Development Block Grant has issued an Amendatory Contract #1 extending the time of completion for the Dover Township and Dover Borough Joint Comprehensive Plan to June 30, 2006. Motion by M. Shermeyer and second by M. Husson to approve Amendatory Contract #1. Passed with 4 ayes.

Authorization to Post the 2006 Proposed Budget - The Board of Supervisors have met in several budget work sessions to review the 2006 Proposed Budget. Each of the departments have submitted their requests for 2006. There is no tax increase proposed in the 2006 Budget. The total General Funds revenues are proposed at $11,482,985 and the total expenditures at $11,594,441. The opening reserve balance will be $6,030,000. The total budget is under $18,000,000. The proposed budget for 2006 must be posted for twenty days before enactment. Authorization to the post the 2006 Proposed Budget would enable the Board to approve the budget at their December 12 meeting. Motion by M. Shermeyer and second by M. Husson to authorize the posting of the 2006 Proposed Budget. Passed with 4 ayes. Chair Patterson added that the public should be aware that even though there is no tax increase, the sewer fees are being adjusted. The main reason for the increase in the sewer fees is the loss of funding from the State over the last several years. Even though Dover Township has been maintaining the sewer system, there are shortfalls this year and fees will be raised in association with the operation of the sewer plant. Atty. Rausch also reported that Legislature has changed in how municipalities can calculate fees for the usage of the system.

Dover Area Community Park Emergency Repair - The wooden steps at the Dover Area Community Park are in disrepair. Exposed ribar and deteriorating railroad ties have posed a potential safety and hazardous condition. They have been closed off to the public at this time. A quote was received by Lobar & Associates of $24,644 for replacement concrete steps with handrailing to meet ADA requirements. Recreation-in-lieu-of funds would be used for the project. The Manager requested the Board’s approval under the Emergency Repair Act. Supervisor Husson reminded the Board that $75,000 is proposed next year for new playground equipment at this park which will also increase its usage and he concurs with the need to repair these steps. Motion by M. Husson and second by D. Hull to approve the construction of the steps to assess the Dover Area Community Park under the Emergency Repair Act. Passed with 4 ayes. Supervisor Shermeyer inquired whether the water ponding situation would be addressed with piping and grading work when the new playground equipment is installed. The Manager indicated that the play equipment representative will be checking the site in a few weeks and may be able to make some recommendations on this situation.

Audit Proposals - The Township received audit proposals today for the 2005 Audit. The Board has received a copy of the five audit proposal from: Stambaugh-Ness, PC for 350 hours at $39,140; Stockton Bates, LLP for 180 hours at $27,500; McKonly & Asbury LLP for 205 hours at $21,760; Kochenour, Earnest, Smyser & Burg CPA for 175 hours at $13,100; and Seligman, Friedman & Co. PC for 116 hours at $13,000. The staff recommends the appointment of McKonly & Asbury LLP. Motion by M. Shermeyer and second by M. Husson to award the audit firm of McKonly & Asbury LLP for the three year term of 2005-2007. Passed with 4 ayes.

Commonwealth Inspection Services Contract - Manager Knittel reported that the contract with Commonwealth Inspection Services expires in June of 2006. Any Board comments or concerns with their services should be discussed with the Manager. Supervisor Shermeyer expressed her concern for them have a regional office in the York vicinity. The Manager stated that he believes they will have a York area office by either January or February.

York Area Earned Income Tax Ordinances - The Township Solicitor is reviewing the nonresident tax collection ordinance by the York Area Earned Income Tax Bureau and preparing the advertisement for adoption at the December Board of Supervisors Meeting.

Mercantile Tax Service Proposal - The Township received a proposal of $2,250 for the first year from the York Adams Tax Bureau (formerly the York Area Earned Income Tax Bureau) for the collection services of the mercantile taxes. The collection of the mercantile tax per business for the Township currently totals over $660 per return and it would take only four new returns for payment of the fee proposal. The Board will be sent copies of their proposal in order to make a better decision.

COMMENTS/NEW BUSINESS FROM BOARD OF SUPERVISORS

Supervisor Shermeyer questioned how to get the stormwater management charge of eight cents per square foot on impervious surfaces back into the fee schedule. The Manager said that he would research the matter.

Supervisor Shermeyer reported speaking to Nick Stollar, a Dover Area High School teacher, who would have the experienced students to rebuild the stone wall on Colonial Road. Transportation of these students from school to Colonial Road and back would be a determining factor. The school charges $75 per hour for two vans and $.40 per mile. He suggested that the Township send a letter to the School Superintendent noting that the project was previously discussed with Mr. Stollar.

Supervisor Husson wanted to revisit the possibility of adopting parts of the Property Maintenance Code. He viewed first hand with the Zoning Officer properties in the Township that have dangerous existing electrical services. He suggested that the Zoning Officer select the pertinent sections in the Property Maintenance Code and present them to the Board.

Chair Patterson spoke with Todd Hoover, the Grounds and Maintenance Supervisor for the Dover Area School District, regarding joint bidding with the Township on paving, resealing, and other projects that could be cost effective to both parties. Supervisor Shermeyer added that the Dover Borough should also be included in the joint bidding process. Manager Knittel responded that the Highway Crew Leader is scheduling a meeting with Dover Borough and the Dover Area School District to determine what items would be essential in an Intermunicipal Contract.

There were no comments from the public present at this time.

Chair Patterson recognized and congratulated Curtis Kann, who is currently serving as the Chairman of the Sewer Authority. He won the election for Township Supervisor and will be joining the Board in January for a six year term. The Board looks forward to working with Curt.

Chair Patterson requested an Executive Session to give the Board a personnel update.

ADJOURNMENT

Motion by M. Husson and second by D. Hull to adjourn the regular meeting into an Executive Session to discuss litigation matter and a personnel update at 7:50 PM. Passed with 4 ayes.

Budget Work Session Minutes
11/14/05

The Dover Township Board of Supervisors held a budget work session on Monday, November 14, 2005 at 6 PM in the Meeting Room of the Dover Township Municipal Building. Supervisors present were Shane Patterson, Duane Hull, Madelyn Shermeyer, Michael Husson, and Donald Bonsell. Also in attendance were Edward Knittel, Manager, Laurie Rummel, Treasurer, and Dawn Slegel, Secretary.

Mrs. Rummel stated that the requested changes from the previous budget meetings have been made to the 2006 proposed budget and the Board was given the replacement pages.

Manager Knittel reported that he received a letter from the Dover Area Library explaining their need for an expansion of the library. The Board wants to send the Library a response indicating that they acknowledged receipt of their request and will be assessing the need for additional space at all of the Township’s facilities.

General Fund Expenses for Administration

Manager Knittel noted that he is preparing a State grant due in December with matching funds of $15,000 for the microfilming and scanning of maps and subdivision and land development plans. He would like to begin a recordkeeping system for the Township address files in the computer. In addition, a non-permanent part-time employee is being proposed to assist in this procedure. The grant will not be awarded until sometime in March. A job description for this new position will be prepared which will include the job responsibilities and the time frame of the project. A portion of this grant money will also pay for the software to digitalize the Township records.

A permanent part-time position has been proposed to replace the vacancy in the Utility Billing Department and the appropriations will come from the General Fund and the Water and Sewer Funds. The working hours for this position will be from 10 AM and 2 PM and will entail front desk coverage over the lunchtime and the handling of the billing receivables for water and sewer. A request was made to check into a bank lock box for the collection of the utility bills.

Proposed in this year’s budget is the hiring of a Public Works Director. The compensation for this position would be split between the Highway, Sewer, and Water Funds. An estimated annual salary rate of $62,800 was budgeted for 2006.

The second floor copier will be replaced with a new copier/scanner machine purchased under the State Contract. The present copier from upstairs will be moved to the front lobby area.

The wooden steps (along Intermediate Avenue) at the playground area of the Dover Area Community Park have been closed off as of Thursday for safety reasons. Exposed ribar and deteriorating railroad ties have caused the unsafe and hazardous conditions. The Manager contacted Lobar & Associates for a quote on the replacement of concrete steps with handrailing to meet ADA requirements. A quote was given of $24,000. He has requested that this work be done as an emergency repair and for the Board’s approval at their regular meeting this evening.

Manager Knittel provided a brief summary of the auditing firms’ proposals to the Board. Five proposals were received. The staff’s recommendation for the 2005 Audit was McKonly & Asbury LLP with a total of 205 hours at a cost of $21,760. The firm of Kochenour, Earnest, Smyser & Burg made a mistake in their proposal calculation. The Manager felt that the selection of an audit firm was an important decision and should be made this evening with all five members present. The Board was concerned about any additional charge for extra hours involved in the audit.

The budget work session was concluded at 6:55 PM.

Budget Work Session Minutes
11/3/05

The Dover Township Board of Supervisors held a budget work session on Thursday, November 3, 2005 at 6:10 PM in the Second Floor Conference Room of the Dover Township Municipal Building. Supervisors present were Shane Patterson, Duane Hull, Madelyn Shermeyer, Michael Husson, and Donald Bonsell. Also in attendance were Edward Knittel, Manager, Laurie Rummel, Treasurer, and Dawn Slegel, Secretary.

Manager Knittel questioned whether the Board would have a quorum for the November 28, 2005 Supervisors’ Meeting and requested their decision later this evening.

The Supervisors were provided with copies of a revised proposed 2006 Budget, a memo from the Manager summarizing key appropriations, and a memo from the Treasurer describing each fund’s unreserved balance, revenues, and expenses for 2006.

General Fund Expenses

An annual increase from $3,300 to $4,125 was proposed for the 2006 newly elected supervisors and then for the rest of the board members in two years. This is the maximum allowance and is mainly based on a township’s population. The Board agreed with the increase.

A salary increase of three percent was proposed for the office staff in 2006. Currently, the Consumer Price Index is over four percent. The Manager presented the concept of developing a merit/incentive program for an additional wage increase of up to two percent for the accomplishment of certain goals by each non-union employee. If the set individual goal is accomplished, a one time bonus would be awarded. The Board supported the concept of merit raises, but conveyed that a more detailed procedure needs to be established. Discussion followed regarding the consequences of a percentage raise versus a set hourly rate increase. Suggestions were made to implement a time study program, execute a job cross training program, and establish a pay scale for every job title. A majority approved a salary increase of three percent for the office personnel. A salary study and a personnel handbook for $25,000 were proposed in next year’s budget. Personnel policies need to be updated.

Auditing Request for Proposals have been mailed to various area audit firms. A pre-meeting with interested parties is scheduled for tomorrow at 2 PM.

The hiring of an outside agency has been budgeted for the collection of additional mercantile taxes. If York Area Earned Income Tax Bureau would collect the mercantile tax, approximately 2 % would be deducted from the gross amount for their services. The Manager will discuss their collection program with York Area Earned Income Tax Bureau or make a more concentrated effort to collect additional funds in-house of mercantile taxes.

Lobby security was recommended in the 2006 Budget of $10,000. The front desk personnel are exposed to the general public. The Manager wants to review better security in the lobby area with the Police Chief.

The recreation storage building in this year’s budget will be extended into next year’s budget due to locating an appropriate site on the municipal building property for the 32' x 24' building. The budgeted amount for the recreation storage building is $10,000.

A marquee sign was proposed for the Township Municipal Building advertising upcoming meetings, etc. in the municipal building budgeted for $8,000. The Board accepted the installation of a marquee in the 2006 Budget.

2006 Police services for the Northern York County Regional Police Department show an increase to fifty six units for a budgeted amount of $1,422,520. The fifty six units is what was budgeted in 2004, but only 54 units were received in 2005 for $96,000. The police call volume has increased 5.7% from last year. This allows for two and one half police officers to cover Dover Township per shift. The Board agreed to pay police services for fifty six units in 2006.

If the Act 902 Recycling Grant becomes available next year, the two new leaf collection boxes proposed will be applied through this grant in the amount of $8,000. The new street sweeper proposed will also be applied if it qualifies. Currently, there are no 902 funds allocated. The street sweeper is being purchased through a five year lease agreement with a cost of six percent budgeted at a cost of $36,000.

The recreation contribution has budgeted $52,000 for 2006 which includes all the recreation programs and the recreation staff salaries.

The Conewago boat launch project to remove the concrete foundation was not completed in 2005 and the $15,000 has been moved into the 2006 Budget. In January, a schedule will be prepared establishing deadlines for the completion of all of the 2006 budgeted projects.

The walking trail at Lehr Park, the basketball courts at Brookside Park, and the skating rink at the Community Park will receive a seal coating in 2006 for a budgeted amount of $9,500.

State funding for $5,000 will be used for a slate roof replacement on the Dover Jail House and the iron bars attached to the windows. This money from the State has not yet been received. The roof work will require an outside contractor to shingle the jail house roof.

The Log House shows signs of severe log deterioration and $40,000 was budgeted from the General Fund for the necessary repair work. It was stated that recreation in-lieu-of fees may be utilized for this park upgrade. The Manager reported that approximately $300,000 of the recreation in-lieu-of funds was budgeted for projects in the Township parks. The Board agreed to utilize $100,000 from the recreation in-lieu-of fees to repair or replace the logs on the Log House.

$10,000 budgeted will be used for the replacement of the carpeting in the Senior Center at the Community Building. The existing carpeting is torn and is a safety issue.

Renovations to the vestibules, replacement of the walk-in freezer and refrigeration, the ice machine, and the exhaust hood, and an additional electrical strip have been proposed for the Community Building for a budgeted total of $70,000.

Liquid Fuels Fund

Deicing equipment and materials are new items proposed at a cost of $20,000 for road application pretreatment of temperatures below 26 degrees. This cost effective road maintenance will cost approximately a dollar per gallon for a 5,000 gallon tank. The Manager will obtain more information for the Board on this type of equipment and material application.

The reclamation of Ruppert Road is budgeted for 2006 at $60,000. Shoulder work done in the Township this year needs to be repaired in the Spring of 2006 due to the wash-outs caused by heaviest rainfall recorded in the past one hundred years during the month of October.

A backhoe replacement has been proposed for 2006 through a lease agreement and will be split three ways between the Highway, Sewer, and Water Departments. Each department will contribute $6,800 in 2006.

Sewer Fund

A twenty percent sewer fee increase is proposed in 2006 which amounts to an additional $5.74 per month or $68.80 per year. Inflow and infiltration investigations and repairs to the Joint Interceptor will receive reimbursement in the amount of $632,710 from the three municipalities of the Joint Advisory Committee. Tall Oaks Mobile Home Park was specified as a major contributor to the inflow and infiltration problems. This matter has been known by the Township for many years and needs to be addressed. Inflow and infiltration work will be a primary focus in 2006.

Water Fund

The sale of the Dover Township Water System is under consideration by the Board. The Board of Supervisors has rescheduled their meeting with Keith Gabage of Aqua America for December 12, 2005 at 6:00 PM.

Recreation In-Lieu Fund

The Board was satisfied with the proposed work to the parks from the recreation in-lieu fund. The water fountain cost proposed for Lehr Park at $2,500 was disputed and then adjusted to $2,000.

Board Meetings

The next budget work session was scheduled for Monday, November 14, 2005 at 6:00 PM prior to the Board Meeting and will continue after the regular meeting if necessary.

A quorum will not available for the November 28, 2005 Board of Supervisors Meeting. The Board decided to cancel this meeting.

Budget Questions

The typography project cost will be split between the Water, Sewer, and General Funds. An improved program with better clarity was recommended by the Police Chief and was taken into consideration in the budgeted amount.

A report was requested of the average monthly hours spent this year reading water meters.

An information request was made for the Manager to obtain the total dollar amount collected this year for Community Building rentals during the week from Monday through Thursday.

Discussion was held on options to defray the cost of the newsletter.

A future recycling site within the Township was a topic of conversation and could possibly prove to be a money maker and money saver for the Township.

A comparison between union and non-union employee wages were reviewed with the conclusion that staff evaluations should be performed to adjust office salaries.

The budget work session was concluded at 8:53 PM.

10/24/05

The Dover Township Board of Supervisors regular meeting for October 24, 2005 was called to order at 7:03 PM by Vice Chairman Duane Hull in the Meeting Room of the Dover Township Municipal Building. Supervisors present were Duane Hull, Madelyn Shermeyer, Michael Husson, and Donald Bonsell, Other Township Representatives in attendance were Atty. Charles Rausch, Township Solicitor, Terry Myers, Township Engineer, Edward Knittel, Township Manager, Harry Smith, Zoning Officer and Dawn Slegel, Recording Secretary. Also in attendance were 9 citizens and 1 reporter. This meeting is being recorded for minutes purposes only. The Pledge of Allegiance was recited.

Vice Chair Duane Hull announced that a budget work session was held tonight at 6 PM. He also added that an executive session was held on October 12, 2005 to discuss litigation issues. He noted that Chair Patterson was absent from this meeting due to a work-related matter.

PUBLIC COMMENT ON CODE OF ORDINANCES

Atty. Rausch stated that a public hearing for the Code of Ordinances was not necessary because Dover Township is not amending its Zoning or Subdivision Ordinances. The Code of Ordinances was adopted by Dover Township in 1991. Public comment may be accepted on the Code of Ordinances. Atty. Rausch further explained that since the codifieds were outdated, the Township contracted with Keystone Publishers to update them. The purpose of the codifieds is to keep track of all of the Township’s ordinances which will now be characterized by subject matter and more convenient. The proposed ordinance was advertised for publication and copies were available at the Township Office for public inspection. No comments were given by the public at this time.

MEETING MINUTES OF OCTOBER 10, 2005

Motion by M. Husson and second by M. Shermeyer to approve the Meeting Minutes of October 10, 2005 as presented. Passed with 4 ayes.

TREASURER’S REPORT - Manager Knittel presented the warrant for October 24, 2005 in the amount of $233,590.78. Supervisor Shermeyer questioned the payment made for log cabin light asking if that was the light for the flag pole at the Veterans Memorial. She had reported that this light had been lit during the daylight hours. Motion by M. Shermeyer and second by M. Husson to approve the warrant in the amount of $233,590.78 as presented. Passed with 4 ayes.

There was no public comment at this time.

ZONING OFFICER’S REPORT by Harry Smith

Rob & Teena Hittie Minor Subdivision Plan - Tom Conley of LSC Design Inc. presented the subdivision plan on behalf of Rob & Teena Hittie. This plan is a two lot subdivision. Motion by M. Shermeyer and second by M. Husson to grant the waiver from Section 304 of submitting a preliminary plan. Passed with 4 ayes. Motion by M. Shermeyer and second by D. Bonsell to approve the Rob & Teena Hittie Minor Subdivision Plan as presented. Passed with 4 ayes.

Brownstone Phase 2 Final Subdivision Plan - Kent Raffensberger of Johnston Associates presented the final subdivision plan for Brownstone Phase 2. Supervisor Shermeyer asked if her request to have a tree placed on each lot was addressed on the plan. Mr. Smith explained that the granted waiver was for the street tree spacing requirements. Motion by M. Shermeyer and second by M. Husson to approve the Brownstone Phase 2 Final Subdivision Plan conditioned on the completion of the following outstanding items: 1. Suveyor’s signature and seal; 2. Planning module approval; 3. PA DEP code number; 4. Public improvement security; and 5. Provide recreation in-lieu-of fees. Passed with 4 ayes.

ENGINEER’S REPORT by Terry Myers

Fire Station Paving Project - The project at the fire station was started last Wednesday with the removal of the existing concrete pad and excessive ponding water was uncovered underneath the slab. Keystruct Construction Company worked Friday in the rain from 7 AM to 7 PM to get the western three bays established so that the fire trucks could return inside the station. Mr. Myers authorized them to work on installing underdrains. This procedure involved removing all the stone base in order to establish a good stable subgrade, laying geotextile with stone on top, and installing six drains that run from the front of the slab to the storm sewer approximately ten feet in front of the islands between each of the bays. The standing water will be tested to make sure there is no leak or potable water containing chlorine. The clay content of the ground posed another problem. This subgrade work proceeded on a time and material basis. A proof roll test will be performed where a truck will be driven on the stone to test the stability prior to the pouring of the concrete. The composition of the new slab installation consists of eight inch concrete with inlaid wire fabric. The concrete will be poured in two sections with ribar reinforced joints.

MS4 Permit - Mr. Myers reported that work should begin on developing a comprehensive storm sewer plan which entails identifying outfalls for all of the streams. The Illicit Stormwater Discharge Ordinance allows the Township to test for illegal discharging to the streams. The Manager has scheduled the public works department to begin mapping the outfalls and cleaning the catch basins in the beginning of 2006. The York Watershed Alliance Ordinance for illicit stormwater discharge will be proposed for adoption by the Board in December, 2005.

Staunton Water Tank Fencing - Manager Knittel and the Township Engineer are working on the fencing project for the Staunton Water Tank and will present the information to the Board at a later date.

Brookside Park Pedestrian Bridge - Mr. Myers reported that the Department of Environmental Protection has 180 days to act on the Brookside Park pedestrian bridge permit. Joel Sipes of DEP is presently reviewing the application. The new bridge will not be installed until Spring of 2006. A wall will need to be built on the one side and a cap on the other side for the foundation of the bridge.

SOLICITOR’S REPORT by Atty. Rausch

Glen Gery Procedural Appeal - Atty. Rausch reported that a brief was filed to the Pennsylvania Supreme Court on the Glen Gery Procedural Appeal. The Pennsylvania State Association of Township Supervisors filed a court brief on behalf of all the Townships in Pennsylvania in support of Dover Township’s position. According to Atty. Rausch, a thirty day appeal period provided for by the legislature should be upheld. The Supreme Court did allow the quarry operators to file their own court brief. The argument is set for December 5, 2005.

Vice Chair Duane Hull requested a five minute recess at 7:43 PM. The meeting was reconvened at 7:49 PM.

MANAGER’S REPORT by Edward Knittel

Ordinance 2005-08 - Motion by M. Shermeyer and second by M. Husson to adopt Ordinance 2005-08 the Code of Ordinances. Passed with 4 ayes.

2004 Audit Report - Manager Knittel reported that Dover Township has received the 2004 Audit Report from Stambaugh-Ness.

No Burning Request - Fire Chief Wayne Latchaw has requested that the Board consider adopting a no burn ordinance that would be effective for residential, commercial, and industrial areas and would limit burning in agriculture and conservation areas. Supervisor Shermeyer made the following corrections to Chief Latchaw’s proposal prohibited in residential areas R-1, R-2, and R-3, industrial and commercial areas and exceptions would include any residential zone twenty acres or greater. A question was raised as to how the receptionist would know which addresses would qualify for the restricted burning permits. The Manager will review options with the staff to see if a list of addresses could be printed for the qualified areas. Another question was raised on how the current burning permits would be handled. The Manager indicated that a list with expiration dates will have to be kept. Approved receptacles for recreational fires were discussed by the Board. Board Consensus to direct the Township Solicitor to draft a No Burn Ordinance.

York Area Earned Income Tax Ordinances - Manager Knittel asked the Board to consider implementing the requested tax ordinances from the York Area Earned Income Tax Bureau before the end of this year which would take effect in the beginning of 2006. The proposed ordinance would address collecting a non-resident earned income tax at the source, excluding Maryland residents. The Manager will get more information from York Area Earned Income personnel. Board Consensus to advertise the proposed York Area Earned Income Tax Ordinances.

OLD BUSINESS

Manager Knittel updated the Board on the progress of the old business items.

Portable Basketball Poles in Road Right-of-Ways - Manager Knittel reported that during leaf collection throughout the Township, notices will be posted on the portable basketball poles in violation and record the posted addresses. A follow-up check will be done at a later date.

Emig School Road Turn-Around Easement Agreement - The Highway Crew Chief has not had the opportunity to meet with the property owner regarding a turn-around easement agreement. This agreement may not happen until next year.

ATV Ordinance - The Township is still receiving letters regarding ATV’s. Additional information is still being investigated relating to this matter.

Memo from Sophie - Reference was made to a memo written by Sophie Simon, Superintendent at the Wastewater Treatment Plant, regarding sludge collection and disposal at the treatment plant. Her memo provides an outline of the sludge collection at the treatment plant.

COMMENTS/NEW BUSINESS FROM BOARD OF SUPERVISORS

Supervisor Shermeyer spoke with Gary Ishman on October 18, 2005 regarding Colonial Road. She reported that PennDOT has completed the drainage on Colonial Road. There may be a few more inlets to be installed. The stone walls along this road remain a serious concern for the Board. PennDOT is willing to push the lower stone wall back, but the homeowner would have to rebuild it. The homeowner agreed to have the wall relocated, but does not want to pay to have it rebuilt. Moving the wall would create an eighteen foot road right-of-way. Supervisor Shermeyer will apprise the Board of any new developments with the stone wall situation.

Supervisor Shermeyer recently discussed the deteriorating logs on the log house with the Manager. She noted that Historic York may provide the Township with a list of restorators and some place to obtain old replacement logs.

Supervisor Hull acknowledged receipt of a thank you letter from the Dover Union Fire Company for the Township’s donation to the Dover Halloween Parade.

Supervisor Hull announced that the York County Commissioners are collecting donations through the American Red Cross for the Hurricane Katrina Relief Fund. Donations may be made on an individual basis. To date, a total of $3,600 was raised throughout the County. The fundraising campaign has been extended until October 31, 2005.

There were no comments from the public present at this time.

ADJOURNMENT

Motion by D. Bonsell and second by M. Shermeyer to adjourn the regular meeting at 8:25 PM. Passed with 4 ayes.

Budget Work Session Minutes
10/24/05

The Dover Township Board of Supervisors held a budget work session on Monday, October 24, 2005 at 6 PM in the Meeting Room of the Dover Township Municipal Building. Supervisors present were Duane Hull, Madelyn Shermeyer, Michael Husson, and Donald Bonsell. Also in attendance were Edward Knittel, Manager, Laurie Rummel, Treasurer, and Dawn Slegel, Secretary.

Manager Knittel gave the Board a memo outlining the various budget items for 2005 and their status. In the same memo appeared the key items for the 2006 proposed budget.

Manager Knittel reviewed some of the key points from the 2006 proposed budget. York County did a reassessment for the Year 2005, which will take effect in 2006. This means that the Township will be permitted a ten percent maximum increase of cash in 2006 collected by real estate taxes over 2005. Dover Township’s tax millage will be reduced in 2006 to .828 mil with the same dollar value from the one mil real estate tax as received for 2005. That amount is $639,000 for 2006. The 2005 projected amount was $626,000 and that number remains pretty accurate for the end of 2005. The total real estate taxes for 2006 is budgeted at $671,505.00.

In General Fund Tax Enabling includes the Per Capita Tax, the Earned Income Tax, and the Mercantile Tax. Budgeted for this year is $52,000 for per capita tax revenue which was determined conservatively. 2004 brought in $55,000 in per capita tax revenue.

Real Estate Transfer has been budgeted at $375,000 which is just above what was budgeted this year. 2004 showed $400,000. Again, Manager Knittel preferred to be cautious on the revenue side.

Presently, Earned Income Tax is at $1,125,681.00. In 2004, it brought in $1,194,000.00. That number is growing and will continue to grow because of population and wage increases. In 2006, $1,500,000.00 is proposed in revenue for earned income tax. The Manager noted that before the Board is a proposed ordinance from the York Area Earned Income Tax Bureau to collect taxes from non-residents who work within the Township. Any taxes collected from non-residents who do not live in a community that has earned income taxes, Dover Township would receive that revenue. It could potentially generate some more dollars should that ordinance be enacted for next year.

Mercantile Tax revenues have not grown much in the last several years. There may be opportunities to collect more money utilizing the services of either the York Area Earned Income Tax Bureau or the auditing firm to perform some audits of returns or unfiled returns. Currently, only delinquent letters are sent. There is more revenue that could be collected in the future in this area.

Under Licenses, the Gaming Tax costs as much to collect as it brings in.

The Cable Franchise Agreement shows $150,000 for 2006. This figure is based on five percent of the Comcast bills. Right now, this revenue will continue to grow, but at some point in the next several years, that will level off. Direct satellite TV will impact these fees. Franchise fees cannot be collected on internet services nor telephone over the internet.

Burning Permits will be affected if the Board decides to impose a No Burn Ordinance.

Building Permit Fees are based on an estimated two hundred homes to be constructed in 2006. For 2005, the Township shows new home construction at approximately two hundred homes. Approved plans have the potential of five hundred homes being built in 2006.

Road Encroachments have been steady. No change has been determined in this area.

On-lot Sewage does not show a change in revenues.

In discussing with the Chief of Police a budget amount for General Fund Fines for Motor Vehicles in 2006, he said that he cannot estimate that amount.

Township Ordinance Violations have a budgeted amount of $20,000. Currently, the amount stands over $19,000. In 2004, there was $23,000 collected.

Interest Earnings shows a revenue this year of $25,000 in the various accounts. Interest earnings in the General Fund are put to the best level at this time with over approximately $1,000,000 invested in the bank at different schedules of 3 and 6 months, and 1 year. In 2006, there is an opening reserve balance of $1,000,000 up from $800,000 in 2005. Utilizing the interest from 2005, next year has interest of $35,000 conservatively budgeted.

On Rent for the Community Building and facilities, it should be noted that Medic 98 lease expires in July of 2006 and advance notification must be given six months prior. Medic 98 will receive their notification around January 3, 2006. Supervisor Husson questioned the $8,800 projected amount for the Community Building rentals for 2006. Mrs. Rummel explained that she used the actual rental lease amounts and between the amount received to date and her projected amount until the end of the year, the difference is how she arrived at the $8,836. The maximum increase of rent for the District Magistrate’s Office is based on the Consumer Index Rate, which is at three percent. The Manager will check on the expiration date for their lease.

General Grants, 902 Equipment, has $50,000 more owed to the Township for this year. The total received in this category will be $112,000 for 2005. The performance part of the grant will be reviewed for next year. Hopefully, more money will be received from recycling throughout the Township. It will involve pressuring businesses to recycle more, particularly cardboard boxes. Businesses submit recycling reports to the Township even though they are not obligated to use the municipal trash collector. More thorough residential recyclable reporting would be the responsibility of Waste Management. The trash contract with Waste Management expires in June, 2006. It has a one year renewal which has not been pursued. Negotiations should begin in January with the current hauler to extend the contract or proceed with Request for Proposals, bids, or documents for trash collection. There may be opportunities to prepare a joint bid with another municipality, such as Manchester Township, whose contract ends in 2006. This is something that the Board should consider because it will impact next year’s budget.

Act 537 has some anticipated money to be returned for next year.

Fire Loan has received $75,000 repaid by the fire department.

Grant money is expected next year from the Department of Community Economic Development to help pay for the joint comprehensive plan. The first planning meeting with the consultant is scheduled for November 22, 2005.

A grant has been awarded toward a roof replacement on the Dover Jail, but it has not yet been received. The Township can install the bars on the windows, but the roof work will be postponed until warmer weather.

Public Utility is money from the State collected from the public utility tax. It has increased slightly from what was budgeted for this year.

The status of the Community Block Grant funds for Prospect Avenue is uncertain at this time.

Construction bond is money set aside by the Township for construction projects. 2005 Funds were allocated in this category for the expansion of the public works garage. A garage expansion has not been budgeted for next year, but the allotted money remains there currently and will probably be removed. The Manager indicated that the comprehensive plan will look into the future developmental needs of the Township’s facilities.

Foreign Casualty Insurance is funds from the State that are designated to the fire department, which were approximately $141,000 issued last month.

Non-Uniform Pension is money from the State for the Township employees’ pension. There is separate pension money received for the police department. Mrs. Rummel explained how she handles the uniform pension for the police with MMO funds.

General Fund Fees include the Township fees collected for Zoning Hearing and Subdivision. There are no proposed changes. Collected Subdivision fees for this year to date are over $20,000, but money is also expended for the engineer’s reviews, etc.

Recreation, Park Rentals, have increased this year and will hopefully increase more next year. The Lehr Park Pavilion has become a popular rental site.

Sale of Property and Equipment shows a ten year old street sweeper and backhoe to be sold by the Township. In the budget appropriations, there is a new street sweeper being proposed for purchase. Supervisor Bonsell mentioned the concept of lease versus buying for new equipment.

Supervisor Husson discussed the projected miscellaneous category compared to the actual amounts of the prior year needs readjustment. Staff agreed to review these estimated numbers again.

General Funds Total Revenues for 2006, includes a $1,000,000 beginning reserve with a total of $5,283,513. This may have some minor adjustments, but this figure will not be drastically different.

The Manager reported that the Sewer Fund currently shows more budgeted than revenues being received. Right now, that fund is short approximately $150,000. Community Development Block Grant monies have not been received for the Palomino Road Sewer Project. A fifteen percent increase has been proposed on the sewer fees, which would amount to a $4.15 per month per connection. On the papers provided to the Board and as indicated, this is in the "red".

Northern York County Regional Police Department has proposed a $75,000 increase over the budgeted amount for 2005. This proposal would add one man and a half of man, which is sixty hours for 2006. Supervisor Hull, Liaison to the Police, explained that the Board approved 56 units in 2004, but only half of that was provided by the Police Department. In 2005, Dover Township did not spend that $1,347,000. For 2006, Dover Township wants the 56 units that the Board approved in 2004. Dover Township also did not receive the 56 units in 2005. For 2006, the budgeted figure with the proposed increase should be $1,422,519.84. The Board was confused with the Police Department’s request. The Manager will clarify the proposal with the Police Chief and report precisely to the Board.

The work session was concluded at 6:56 PM.

10/10/05

The Dover Township Board of Supervisors regular meeting for October 10, 2005 was called to order at 7:03 PM by Chairman Shane Patterson in the Meeting Room of the Dover Township Municipal Building. Supervisors present were Shane Patterson, Duane Hull, Madelyn Shermeyer, Michael Husson, and Donald Bonsell, Other Township Representatives in attendance were Atty. Charles Rausch, Township Solicitor, Edward Knittel, Township Manager, and Dawn Slegel, Recording Secretary. Also in attendance were 11 citizens and 1 reporter. This meeting is being recorded for minutes purposes only. The Pledge of Allegiance was recited.

SERVICE AWARD PRESENTATION

Chair Patterson presented Gordon R. Fogel, Jr. with a certificate of appreciation for his ten plus years of service to Dover Township. As an employee for Dover Township, Mr. Fogel served on the Public Works Road Crew. The rest of the Board joined Chair Patterson in congratulating Gordie for a job well done.

WORK SESSION MINUTES OF SEPTEMBER 26, 2005

Supervisor Husson made the following corrections to the Work Session Minutes of September 26, 2005. In the discussion of the Cingular Wireless Contract, he corrected that they proposed to pay a lump sum amount upfront for usage on Locust Road tower for the next fifteen years, not agreed as was stated. The next correction was: In summary, Supervisor Husson offered to contact the billing company that the Dover Area Ambulance Club uses to see which other municipalities charge for fire or rescue truck calls, Supervisor Husson specified the billing company which then submits the bill to the insurance company. Motion by M. Husson and second by M. Shermeyer to approve the Work Session Minutes of September 26, 2005 as amended. Passed with 5 ayes.

MEETING MINUTES OF SEPTEMBER 26, 2005

Supervisor Husson made the following correction to the Meeting Minutes of September 26, 2005. In the Trick-or-Treat Night discussion, Supervisor Husson added that if October 31 falls on a Sunday, then it is held on a Saturday or a Monday night, Supervisor Husson changed unless to if. Motion by M. Shermeyer and second by M. Husson to approve the Meeting Minutes of September 26, 2005 as amended. Passed with 5 ayes.

TREASURER’S REPORT - Manager Knittel presented the warrant for October 10, 2005 in the amount of $313,467.70. He noted that $113,624 is from the State Fire Fund for the Dover Township Fire Department. A York Newspaper Company invoice amount remains in question as to the reason for this advertisement. Motion by M. Shermeyer and second by D. Bonsell to approve the warrant in the amount of $313,467.70. Passed with 5 ayes.

There was no public comment at this time.

SOLICITOR’S REPORT by Atty. Rausch

Code of Ordinances - Atty. Rausch reported that the Code of Ordinances will be advertised for adoption at the October 24, 2005 Board of Supervisors Meeting.

Glen Gery Hearing - Atty. Rausch reminded the Board that there is another Glen Gery Hearing scheduled for this Wednesday.

MANAGER’S REPORT by Edward Knittel

Ordinance 2005-05 - Manager Knittel stated that this Ordinance is the Sewage Management Ordinance which was tabled by the Board at their September 12, 2005 meeting until October 10, 2005. Supervisor Shermeyer presented well statistics in the Township along with recommendations made in the Act 537 Plan which included educational programs and beginning a voluntary sewage management program. She wanted the Township to work into an inspection program. Supervisor Bonsell was concerned about the ramifications to the residents that discover they have a septic system problem. He explained that no funding, low interest loans, or grants were considered by this Board for these people. Supervisor Shermeyer wanted to prolong the inspections for another four years in order to educate the residents and so they could financially plan for malfunctions and other problems with their septic systems.

Charles Rudy, 3241 Staunton Avenue, was uncertain whether the pumper/hauler would report septic problems directly to the Township. Chair Patterson indicated that the inspection program would require the pumper/hauler to perform a visual inspection and fill out that section of the manifest report which would then be sent to Dover Township.

Chris Miller of Miller Septic Service, York, explained how the pumpers/haulers’ reporting process is handled by them. He was present to find out what Dover Township will be requiring for their inspections. Atty. Rausch responded that Sections A through E of the York County Solid Waste Manifest Report must be completed by the pumper/hauler for each inspection. Mr. Miller provided further explanation of the accumulation in a septic tank if it is not properly maintained and pumped. He reported that the average cost to pump a septic tank is approximately $150 to $160.

Philip Keeney, 6241 Old Carlisle Road, explained that his neighbor got a $1,000 fine from the Township when he replaced the lid on his septic tank. Supervisor Shermeyer said that it was because he did not obtain the required permit.

Supervisor Husson stated that he was threatened that if someone comes on certain properties to do inspections, there will be some ugly scenes. He also noted that it’s a matter of coming to a conclusion whether septic systems should be inspected within four or eight years. His opinion is that septic problems should not linger on for eight years. They need to be cleaned up.

Motion by M. Husson and second by D. Hull to approve Ordinance 2005-05 establishing a Sewage Management Program in Dover Township. Passed with 3 ayes and 2 nay with opposition by M. Shermeyer and D. Bonsell.

Federal Surplus Program - Manager Knittel explained that this is a program run by the State through the Federal Government on materials that are surplus by the Federal Goverment which range from generators to vehicles to recreation equipment, tools, and numerous other items at nominal costs. The Township has not participated in this program in the past. Motion by M. Shermeyer and second by D. Hull for Dover Township to participate in the Federal Surplus Property Program. Passed with 5 ayes.

Bid Award for Biosolids Disposal - Manager Knittel reported that two bids were received by Synagro Mid Atlantic, Inc. for $38.87 per wet ton and WeCare Organics, LLC for $35.88 per wet ton for the disposal of biosolids at the bid opening held on Thursday, October 6, 2005 at 11AM. The apparent low bidder was WeCare Organics, LLC, 9289 Bonta Bridge Road, Jordan, NY, 13080, for $35.88 per wet ton. Motion by D. Hull and second by M. Husson to award the bid for the disposal of biosolids to WeCare Organics, LLC for $ 35.88 per wet ton conditioned on the Engineer’s review of the bid documents. Passed with 5 ayes.

Brush Drop-Off for Dover Borough Residents - An agreement has been worked out between the Dover Borough and the Township to have the Borough residents participate in the Township’s brush drop-off program. The Manager reported that their participation does not add any greater cost or burden to the Township. The Township will bill the Borough for the number of loads dropped off. Supervisor Bonsell questioned the charge to the Borough. Manager Knittel responded that Mr. Latchaw has calculated the cost per load. Supervisor Husson remarked that the Borough should be notified that this program is for residents and not businesses. Motion by M. Shermeyer and second by D. Hull to approve the joint operations with Dover Borough for brush drop-off. Passed with 5 ayes. Supervisor Husson asked when the program will be initiated for the Borough residents. Manager Knittel answered that it will take a week or two to get organized and perhaps begin sometime in November. The permit for the Borough residents will be obtained from the Borough Office.

Budget Process - Manager Knittel requested that the Board check on meeting dates to review the 2006 proposed budget. The Board agreed to meet at 6 PM on Monday, October 24, 2005 before their regular board meeting to begin the budget review process.

Fence Installation - An eight foot high fence has been installed for the protection of the Conewago wellhead for a cost of approximately $2,500.

Public Safety Day - The York County Public Safety Day brochure showing the planned activities scheduled for November 5, 2005 at the Springettsbury Fire Department will be copied for the Board.

WWTP Shed Bids - No bids were received to build a steel-framed storage shed for hazardous chemicals at the wastewater treatment plant. They will be advertising for bid proposals a second time.

Fire Station Paving - There is a preconstruction meeting scheduled for tomorrow at the Dover Township Fire Station construction site. Weather conditions will probably not be conducive to pouring concrete this week.

WWTP Flows - The Manager reported that the rain this weekend produced flows at the treatment plants that peaked at twenty million gallons.

Questions for the Manager - Supervisor Bonsell noted that a closer look into the square footage of a home should be taken into consideration for the estimated overall cost of a building permit. Manager Knittel replied that there are several sources that can be used to determine the estimated cost of a home for a building permit of which the Building Permit Clerk is aware of.

COMMENTS/NEW BUSINESS FROM BOARD OF SUPERVISORS

Chair Patterson explained that he again received notice about the delay in receiving the 2004 Audit Report from the accountant. Supervisor Shermeyer asked for Board Consensus to open the 2005 Audit for request for proposals. Board Consensus to proceed with request for proposals for the 2005 Audit.

Supervisor Hull received several comments thanking the Board of Supervisors for the donation made for the Dover Halloween Parade.

Supervisor Hull questioned the status for PennDOT to turn Colonial Road over to Dover Township.

Supervisor Shermeyer reported that she spoke with Gary Ishman of PennDOT recently about Colonial Road. The stone wall properties were liability issues for the Township because of their close proximity to the roadway. One of the walls could be torn down by PennDOT for the property owner to rebuild back further from the road. PennDOT has the gutters cut, completed the drainage, and is in the process of marking their right-of-way so that the residents can view exactly where PennDOT’s right-of-way ends on either side of Colonial Road. If the Township decides that they will take over Colonial Road, PennDOT will reclaim and place a new macadam surface on it. Otherwise, they will reclaim it and tar and chip this road. PennDOT does have some trees to remove from the right-of-way. There is also a stormwater issue with another Colonial Road resident. PennDOT told him that the water would continue to drain into his yard and offered to give him ground to build a berm. He was not satisfied with their offer. The Board agreed to take Supervisor Shermeyer’s advice to wait on their decision until the outcome of the lower stone wall placement is determined.

Chair Patterson requested a brief Executive Session to discuss a personnel matter after the regular meeting.

Chair Patterson noted that there are additional reports in the packet for the Board to review. The Zirkle Subdivision Plan needs to the Supervisors’ signatures after the meeting.

There were no comments from the public present at this time.

ADJOURNMENT

Motion by M. Shermeyer and second by D. Bonsell to adjourn the regular meeting at 8:33 PM into an Executive Session to discuss a personnel matter. Passed with 5 ayes.

9/12/05

The Dover Township Board of Supervisors regular meeting for September 12, 2005 was called to order at 7:04 PM by Chairman Shane Patterson in the Meeting Room of the Dover Township Municipal Building. Supervisors present were Shane Patterson, Duane Hull, Michael Husson, and Donald Bonsell, Other Township Representatives in attendance were Edward Knittel, Township Manager, and Dawn Slegel, Recording Secretary. Supervisor Madelyn Shermeyer and Township Solicitor Charles Rausch were absent with prior notification. Also in attendance were 8 citizens and 1 reporter. This meeting is being recorded for minutes purposes only.

 

PUBLIC HEARINGS

Zoning Ordinance Amendment -This proposed ordinance will amend Section 502 "Accessory Uses and Structures" of the Dover Township Ordinance No. 97-08as amended. Section 502.b(4) "Fences and Walls will be modified to include a Section "g" in which "nothing in the foregoing subsection (4) shall apply to any public facilities". The Township will be able to fence in their water facilities at a specific height of their choice insuring their security. Supervisor Husson noted that the security issue pertains particularly to fencing in the wellhead on Conewago Road. At this time, there was no public comment on this proposed zoning ordinance amendment.

Sewage Management Ordinance - This proposed ordinance will establish regulations for the inspection, pumping, maintenance, operation, rehabilitation and administration of on-lot sewage systems and provides penalties for violations thereof. Act 537 Compliance requires the management by Dover Township for the pumping and inspections of on-lot sewage systems done in quarterly sections of the Township once every four years.

Charles Rudy, 3241 Staunton Avenue, referenced Mr. Kimmel’s comments on the violation of rights to adopt this Ordinance. He also noted that septic systems installed more than thirty years ago do not have a manhole access. He questioned the number of counties that have an existing Act 537 Plan in Pennsylvania.

Supervisor Bonsell said that Supervisor Shermeyer and himself had previously asked the rest of the Board for an extension to have only mandatory pumping the first time through the Township to allow the residents to become acquainted with the procedure. He does not like that the pumper/hauler is going on properties performing the inspections and pumping, and turning in a report. He feels this is wrong to put this proposed Ordinance into place. He has a septic system and the other three Supervisors are on public sewer. This could be devastating to some of the residents if there are problems and a holding tank must be installed. If your system doesn’t work, someone will have to pay and it will not be the Township. There are 1,800 homes with septic systems in this Township and even if only five or ten percent of the homes have malfunctioning systems that nothing can be done with, then what is the value of the home. This is the worst thing that the Board has done since he has become a Township Supervisor. He wanted to start the sewage management program in two stages(pumping first four years and then pumping and inspections), but they wanted it all done (pumping and inspections) now. The concept is if you have a system that’s failing, you must fix the system. When there’s a system that’s failing, within twenty four hours notice, the SEO will be sent out to inspect your property. The rights of this community, the rights of this state, and the rights of this country is eroding to the point that someday you might be lucky enough to keep your home so that you may pay taxes on it. He believes that the Board could have been more lenient and less inclusive than it is now.

Janet Keeney, 6271B Old Carlisle Road, relayed an incident of feuding neighbors which one neighbor was reported and cited $1,000 for a malfunctioning septic system by the Township. He had to install a new sand mound. No one took any pity on him for that enormous cost. She indictated that Supervisor Bonsell knew about the particular situation.

Philip Keeney, 6271 Old Carlisle Road, knows of intentionally rigged septic systems that discharge septic sludge into the ground and he does not think that this is a healthy situation.

Chair Patterson stated that the condition of your septic system on your lot will impact the value of your property now or when you sell it whether it is fixed or not. This issue has been on the Township’s table for an extended period of time and it has not been dealt with. The Township does not know how many existing septic systems are working properly. Some of these systems have never been inspected. No one Supervisor is benefitting by making the decision to implement mandatory pumping and inspections of on-lot septic systems. It is not with joy that the Board chooses to adopt this Ordinance. If anything, it is extra work for the Township to administer this type of program.

Supervisor Bonsell stated that he has never heard of a septic system contaminating a well in this Township. Sewage from animals in this Township is enormous and a lot of it goes right on top of the ground. It will penetrate into the soil and it will migrate into the Conewago Creek, into other streams, and flow right into the Susquehanna River.

Chair Patterson sees a malfunctioning septic system as either a situation in which the resident must pay now or pay later. It has to be properly repaired. If it is pay later by postponing the inspections, there are potentially failing systems putting sewage into the water system. The Dover Township Board of Supervisors are in charge of the health, safety, and welfare of this Township.

Supervisor Bonsell does not wish to put this burden on the residents of this Township.

Philip Keeney questioned whether pressure is being placed upon the Township by the State to require mandatory pumping and inspection of septic systems.

Chair Patterson stated that this is not something that Dover Township can opt out of doing as informed by the Manager and Solicitor. He believes that there could possibly be whole zones in parts of Dover Township that may have malfunctioning septic systems and it is quite possible that the Township is looking at a major expansion of the sewer treatment plant if the case.

 Supervisor Bonsell said that he has never seen a document that says that the Board must implement this sewage management program. Checking wells for contamination is another option. If there is no report of contaminants present, then what is this Board accomplishing.

Supervisor Hull requested that Supervisor Bonsell find a DEP official who says that the Township does not have to do any type of sewage management program. He wants an expert witness to say this procedure is not important or necessary.

Supervisor Bonsell had a concern with making the pumper/hauler an expert inspector, who will inspect the septic systems and the surrounding area and send a detailed report to the Township.

Motion by M. Husson and second by D. Hull to close the public hearing at 8:00 PM. Passed with 4 ayes.

Chair Patterson requested a five minute recess. The regular meeting resumed at 8:05 PM. Chair Patterson announced that Supervisor Shermeyer was absent from this meeting with prior notification. She is enjoying a vacation.

Motion by M. Husson and second by D. Hull to approve the Meeting Minutes of August 22, 2005 as presented. Passed with 4 ayes.

TREASURER’S REPORT

Manager Knittel reviewed the two warrants from the Treasurer. Motion by D. Hull and second by M. Husson to approve the warrant for August 26, 2005 in the amount of $28,676.83 and the other warrant for September 12, 2005 in the amount of $237,766.70 totaling $266,443.53 as presented. Passed with 4 ayes.

PUBLIC COMMENT PERIOD

Curtis Kann, 1700 Hilton Avenue, questioned the status of Colonial Road. He also stated that the budget presentation by Sophie Simon on the sewer treatment system is well worth it to view. He urges the Board to listen to her presentation. He commended the Board for placing Ms. Simon in charge of the entire sewage system and believes that they will see a big improvement.

Charles Rudy, 3241 Staunton Avenue, obtained a copy of the Brookside Heights Subdivision Plan at the Recorder of Deed’s Office. He noted that this land is being developed by Harry Fox Jr. On the Plan, Note 21 referred to the undedicated and unimproved street, Monterey Avenue. Mr. Rudy stated that on the plan, Monterey Avenue has become part of a buffer zone for the development. He was interested in obtaining the owner’s rights to this paper street, Monterey. After a more thorough investigation in to this matter, the Township give Mr. Rudy an explicit answer.

MANAGER’S REPORT by Edward Knittel

Consumer Confidence Report - The residents have been mailed a copy of the Consumer Confidence Report on the Township water system.

Fall Newsletter -The Fall Newsletter has been mailed and contains articles on leaf collection, the placement of portable basketball poles along streets, and upcoming recreation activities.

Warrington Township Recreation Plan - Dover Township has received Warrington Township’s recreational master plan. They have asked that comments be sent to Warrington within forty five days of receipt. The plan was given to the Recreation Director for her review. Copies may be made for any interested Supervisors.

WWTP Storage Shed - The wastewater treatment plant is soliciting for bids on a steel framed storage shed budgeted in 2005 for the storage of various chemicals. Bids are scheduled to be opened in late September.

Community Map Program - Communication with the Community Map representatives confirmed last week that completion of the map project will occur. They are awaiting materials from Dover Borough.

Ordinance 2005-05 - Supervisor Bonsell requested a roll call vote for the adoption of Ordinance 2005-05. Supervisor Hull suggested delaying the motion to adopt the Ordinance to allow ample time for the opposing Supervisors to present any substantial evidence in support of their viewpoint. Motion by D. Hull and second by M. Husson to table Ordinance 2005-05 until the October 10, 2005 Board of Supervisors Meeting for the above referenced reason. Passed with 3 ayes and 1 nay with opposition by S. Patterson. Supervisor Bonsell said the roll call vote was not necessary.

Ordinance 2005-06 - Motion by D. Hull and second by M. Husson to adopt Ordinance 2005-06 amending the Dover Township Zoning Ordinance Section 502 for "Accessory Uses and Structures"modifying fencing and wall requirements from public facilities. Passed with 4 ayes.

2006 SPCA Agreements - Two agreements were signed and sent to Dover Township by the York County SPCA for services in 2006. The Stray Animal Control Officer Services Agreement expends a fee of $350 for transportation services by the York County SPCA plus additional fees on a per mile and per hourly basis to pick-up stray animals throughout Dover Township. The Stray Animal Housing and disposal agreement is an annual fee of $3,200 for the care and housing of the stray animals. Manager Knittel reported that the annual fee is the same amount as the 2005 Agreement. Motion by M. Husson and D. Bonsell to approve the 2006 SPCA Agreements as presented. Passed with 4 ayes.

Minimum Municipal Obligation - For informational purposes, a report was presented on the municipal requirement and minimum municipal obligation for the nonuniformed employees’ defined contribution pension plan. The upcoming year will show a contribution projection in the amount of $128,698.10. This amount is reimbursed by the State.

Salem Run Phase 4 Homeowners’ Document Review - Since the Township Solicitor’s firm is also the law firm for the Salem Run Developer, they have asked to be excused from reviewing the homeowners’ documents for Salem Run Phase 4 and suggested that the Zoning Hearing Board Solicitor, D. Michael Craley, review these documents due to his familiarity of Township regulations. Motion by M. Husson and second by D. Hull to authorize the Zoning Hearing Board Solicitor, D. Michael Craley to review the Salem Run Phase 4 homeowners’ documents. Passed with 4 ayes.

Bid Advertisement - Discussion earlier in the Manager’s Report noted that bids will be accepted by the wastewater treatment plant for a steel framed storage shed. Bid advertisement of the shed was requested from the Board. Motion by D. Hull and second by D. Bonsell to authorize the advertisement to receive bid proposals for a steel framed storage shed at the wastewater treatment plant. Passed with 4 ayes.

OLD BUSINESS - Manager Knittel stated that there is nothing new to report on the Old Business items at this time.

COMMENTS/NEW BUSINESS FROM BOARD OF SUPERVISORS

Supervisor Bonsell recommended that Dover Township check into receiving additional rent from the County for the District Magistrate’s Office space. Manager Knittel reported that the lease expires at the end of 2006 and the allowable consumer price index increase of 3.5 percent is being proposed for the 2006 budget.

Supervisor Hull encouraged the Board to make a donation to this year’s Dover Halloween Parade as support to the Dover Union Fire Company for their responsibility to host the parade. Since Dover Township residents attend and enjoy this event, he would like to see the Township make a monetary contribution. A sufficient amount could not be determined at this time. Supervisor Hull said that he would check with the Fire Company on the financial expenses by the next meeting.

There were no comments from the public present at this time.

ADJOURNMENT

Motion by D. Hull and second by M. Husson to adjourn the regular meeting at 8:53 PM. Passed with 4 ayes.

8/22/05

The Dover Township Board of Supervisors regular meeting for August 22, 2005 was called to order at 7:03 PM by Chairman Shane Patterson in the Meeting Room of the Dover Township Municipal Building. Supervisors present were Shane Patterson, Duane Hull, Madelyn Shermeyer, Michael Husson, and Donald Bonsell, Other Township Representatives in attendance were Edward Knittel, Township Manager, Atty. Charles Rausch, Township Solicitor, Terry Myers, Township Engineer, Harry Smith, Zoning Officer, and Dawn Slegel, Recording Secretary. Also in attendance were 15 citizens and 2 reporters. This meeting is being recorded for minutes purposes only.

MEETING MINUTES of August 8, 2005

Motion by D. Hull and second by M. Shermeyer to approve the Meeting Minutes of August 8, 2005 as presented. Passed with 5 ayes.

TREASURER’S REPORT

PUBLIC COMMENT PERIOD

William K. Kimmel, 4071 South Salem Church Road, urged the Board not to pass an on-lot septic ordinance as regulated by DEP. He presented some supporting documentation that nature takes care of animal urination and defecation. He noted that the proposed ordinance ignores the fourth and fifth amendments of the Constitution and does nothing to improve health, safety, and welfare.

ZONING OFFICER’S REPORT by Harry Smith

Traffic Improvement Agreement - As a result of the Regional Traffic Impact Study that was performed by the ELA Group, a consultation with the Township Solicitor, Engineer, and Zoning Officer generated a formulated traffic impact fee contribution for the Developers of $1,450 per a building permit rate in a formal agreement. The Solicitor expressed that this is a voluntary contribution during final subdivision plan approval and will be used only for traffic improvements indicated in the regional traffic impact study areas. He stated that the Township will determine how that money is to be applied to those improvements and, if for any reason, they do not get used for that purpose, the money would be returned to the Developer. The Zoning Officer noted that the agreement will be presented to the affected Developers at the time of the preliminary plan. The Township Engineer indicated that the agreement may need to be modified to include commercial properties along Route 74. Motion by M. Shermeyer and second by M. Husson to approve the Traffic Improvement Agreement as presented. Passed with 5 ayes.

Walgreen/Commerce Bank Land Development Plan - Jason Brenneman of James R. Holley and Associates presented the land development plan for Walgreen and Commerce Bank. Walgreen will be constructed on the western half of the site at the intersection of Davidsburg Road and Carlisle Road and Commerce Bank on the eastern half of the site. With PennDOT’s approval, the plan design was modified by narrowing the lane width into Walgreen so that no trucks will be entering the site through the right-in and increasing the lane width out on to Carlisle Road allowing trucks to exit. Alta Vista lane widths have been updated to comply with PennDOT regulations. The left turn lane from Carlisle Road on to Alta Vista Road will be restriped and extended. The Board discussed the pork chop design. A compromise was reached that the north and west sides of the pork chop would have vertical curb and the south side would have slant curb. Motion by D. Hull and second by M. Husson to approve the Walgreen/Commerce Bank Land Development Plan conditioned on the Owner’s signatures and the redesign of the pork chop to include vertical curb on the north and west portions. Passed with 4 ayes and 1 nay with opposition by M. Shermeyer.

Jeff Firestone Final 4 Lot Subdivision Plan - Jeff Firestone presented his final 4 Lot subdivision plan. Before the Board reviewed the plan, the Solicitor recommended the Board adopt Ordinance 2005-04 to abandon the unopened portion of Oakmont Road. Atty. Rausch explained that the Ordinance recites the legal description from the Courthouse records. Motion by D. Hull and second by M. Shermeyer to adopt Ordinance 2005-04 to abandon an unopened portion of Oakmont Road. Passed with 5 ayes. Mr. Firestone is proposing four single family homes on Oakmont Road. An agreement with the Ashley Farms Development will allow this subdivision to send its stormwater into their retention pond. Motion by M. Shermeyer and second by D. Hull to grant the waivers for Section 304.b preliminary plan; Section 704.b cartway width; and minimum centerline radius on a local street. Passed with 5 ayes. Motion by D. Hull and second by D. Bonsell to approve the Jeff Firestone Final 4 lot Subdivision Plan conditioned on the completion of the following outstanding items: 1. Planning Module approval; 2. Public improvement security; 3. Provide recreation in-lieu-of fees; and 4. Erosion and sediment approval from York County Conservation District. Passed with 5 ayes.

Laurel Manor Final Subdivision Plan - Eric Johnston of Johnston and Associates presented the final subdivision plan for Laurel Manor. Two detention ponds will address the stormwater runoff of the development. The existing stormwater problems may be alleviated with the approval of a County Community Development Block Grant. This private development houses 133 units. The Fire Marshall reviewed the plan and was satisfied with the extended cul-de-sac design. Motion by D. Hull and second by M. Husson to grant a waiver for the cul-de-sac length of Orchid Way in excess of 500 feet (actual length is 800 feet). Passed with 4 ayes and 1 nay with opposition by M. Shermeyer. The Board was concerned about the amount of unaddressed conditions for this plan. Motion by M. Husson and second by D. Hull to table the Laurel Manor Final Subdivision Plan. Passed with 5 ayes.

Rosie McDaniel Subdivision Plan - David Hoffman presented the subdivision plan for Rosie McDaniel. She is subdividing 1.3 acres to add-on to the rear of the Davenshire Medical Center. Motion by M. Shermeyer and second by D. Bonsell to grant the waivers for Section 304.b preliminary plan and Section 501.b.18 provide contours. Passed with 5 ayes. Motion by M. Shermeyer and second by M. Husson to approve the Rosie McDaniel Subdivision Plan conditioned on the completion of the following outstanding item: 1. GIS disk. Passed with 5 ayes.

Steve Barkdoll Harmony Grove Subdivision Plan - David Hoffman presented the subdivision plan for Steve Barkdoll. Mr. Barkdoll owns two farms located along Harmony Grove Road and wishes to change the configuration of the two farms. Trail Nurseries on 25 acres is being subdivided from the remaining 55 acres for his existing residence. Motion by M. Shermeyer and second by D. Hull to grant waivers for Section 304.b preliminary plan and Section 501.b.8 provide contours. Passed with 5 ayes. Motion by D. Bonsell and second by M. Shermeyer to approve the Steve Barkdoll Harmony Grove Subdivision Plan conditioned on the completion of the following outstanding items: 1. GIS disk; 2. Owners’ signature; and 3. Form B Waiver. Passed with 5 ayes.

Marlowe’s Metal Fabricating Land Development Plan - David Hoffman presented the land development plan for Marlowe’s Metal Fabricating at 2111 Palomino Road to expand the existing building for additional storage. He intends to connect to the public sewer system. The property is currently served by an existing well, which he would like to continue using for his water supply. Motion by M. Shermeyer and second by D. Hull to grant the waiver for Section 501.b.23 to show existing streets within 400 feet of the tract. Passed with 5ayes. Motion by M. Shermeyer and second by D. Bonsell to grant waiver for Section 713.c.1 requirement to connect to public water conditioned on should Mr. Marlow’s water usage for his business increase to greater than one EDU, the connection to the public water system will be required. Passed with 3 ayes and 2 nays with opposition by D. Hull and M. Husson. Motion by M. Shermeyer and second by M. Husson to grant waiver for Section 501.b.35 to modify requirements for landscape plan of providing a landscape architect’s signature and seal. Passed with 5 ayes. Motion by M. Shermeyer and second by D. Bonsell to approve Marlowe’s Metal Fabricating Land Development Plan conditioned on completion of the following outstanding items: 1. GIS disk; 2. Stormwater management approval by the Township Engineer. Passed with 5 ayes.

Joint Comprehensive Plan - The Zoning Officer will be meeting with the Township Solicitor and the Borough Manager and Solicitor to iron out the Intermunicipal Agreement so that the contract for the consulting firm can be awarded.

Permitting Software - The building permitting software is expected to be implemented this month.

Construction Specifications - The Construction Specifications have been published and copies are available.

Terra Vista - The Army Corp. of Engineers, along with the Pennsylvania Historical and Museum Commission, has requested that the Gerber Farmhouse be saved for its historical value and the Developer has agreed. Terra Vista has requested a six month time extension for the Board of Supervisors’ action.

ENGINEER’S REPORT by Terry Myers

Fire Station Paving - Mr. Myers reported that he has received cost estimates from Keystruct for asphalt and concrete pad replacements at the fire station. The difference in cost between the two are less than ten percent or $3,000 to $4,000. He indicated that asphalt will not hold up as well with the big truck usage. The asphalt can be bid as an alternate. His recommendation is to install eight inch thick concrete slab with reinforcement for a cost estimate of $55,000 to $60,000. The slab would be poured in twenty foot by twenty foot squares with steel rods between controlled joints. A schedule for the bidding process and construction on this project was presented to the Board. Motion by M. Shermeyer and second by M. Husson to authorize the Township Engineer to proceed with the bids for the fire station paving. Passed with 5 ayes.

Chairman Patterson called for a five minute recess at 9:11 PM.

The meeting resumed at 9:15 PM.

SOLICITOR’S REPORT by Atty. Rausch

Glen Gery Litigation - The Pennsylvania Supreme Court granted the appeal filed by Glen Gery in the ongoing procedural challenge as to whether or not the legislative enactment that was done in 2004 violated due process, so that appeal must be processed. Atty. Rausch requested an Executive Session following this meeting to further discuss Glen Gery litigation matters.

Sewage Management Ordinance - Atty. Rausch reported that the Sewage Management Ordinance has been advertised for adoption at the Board of Supervisors Meeting on September 12, 2005.

Code of Ordinances - Atty. Rausch stated that he is planning on advertising the Code of Ordinances for adoption for the second Board meeting in September pending the final revisions by Keystate Publishers.

MANAGER’S REPORT by Edward Knittel

Resolution 2005-20 - Motion by M. Shermeyer and second by M. Husson to approve Resolution 2005-20 the sewage facilities planning module for Ronald and Jean Mummert. Passed with 5 ayes.

First Amendment to the Intermunicipal Agreement - Motion by D. Hull and second by M. Shermeyer to approve the First Amendment to the Intermunicipal Agreement between Dover, Manchester, West Manchester, Conewago Townships and the Dover and Conewago Sewer Authorities. Passed with 5 ayes.

OLD BUSINESS - Manager Knittel stated that there is nothing new to report on the Old Business items at this time.

COMMENTS/NEW BUSINESS FROM BOARD OF SUPERVISORS

Supervisor Shermeyer had questions for the Recording Secretary regarding the whereabouts of a recording tape on December 13, 2004 pertaining to the dismissal of Mr. D’Altilio. Atty. Rausch stated that this tape was in his custody. At this time, there is no policy for the handling of the audio tapes from the meetings. Atty. Rausch explained that these tapes are not considered public records.

Supervisor Shermeyer made a request to the budget procedure. She asked to have the line item changes shown for this year.

Supervisor Hull questioned the owner and maintenance of the historic Gerber farm. No precise answer could be given at this time.

Supervisor Husson updated the Board on the grants received by the Dover Area Ambulance Club. The first one was a State grant received through the Pennsylvania Emergency Management Agency (PEMA) in the amount of $53,000 for the volunteer fire and ambulance grant, which will be used to pay half of the debt service for the new ambulance and other half will be used for improvements to the secondary access door into the ambulance house. The second grant was from the Department of Homeland Security in the amount of $22,722 which will be used to install an exhaust system in the ambulance garage area.

Supervisor Husson announced that Saturday, October 1, 2005 is the date for the Family Fun Fest and Fire Department Open House at Lehr Unity Park from 11 AM to 6 PM. Events will include a craft show, rides, games, food, entertainment, and a hot air balloon tethering (weather permitting).

There were no comments from the public present at this time.

ADJOURNMENT

Motion by D. Hull and second by M. Husson to adjourn the regular meeting at 9:36 PM into an Executive Session to discuss the Glen Gery litigation. Passed with 5 ayes.

08/08/05

The Dover Township Board of Supervisors regular meeting for August 8, 2005 was called to order at 7:00 PM by Chairman Shane Patterson in the Meeting Room of the Dover Township Municipal Building. Supervisors present were Shane Patterson, Duane Hull, Madelyn Shermeyer, Michael Husson, and Donald Bonsell, Other Township Representatives in attendance were Edward Knittel, Township Manager, and Atty. Charles Rausch, Township Solicitor. Also in attendance were 5 citizens and 1 reporter. This meeting is being recorded for minutes purposes only.

MEETING MINUTES of July 25, 2005

Motion by D. Hull and second by M. Shermeyer to approve the Meeting Minutes of July 25, 2005 as amended with a correction in the Manager’s Report changing the Penn Waste Complaint to York Waste. Passed with 5 ayes.

TREASURER’S REPORT

Manager Knittel presented the warrant for August 8, 2005 is in the amount of $146,239.22 coming from all funds. Motion by M. Husson and second by D. Bonsell to approve the expenditures for July 25, 2005 in the amount of $146,239.22 as presented. Passed with 5 ayes.

PUBLIC COMMENT PERIOD

Betty March, 2832 Grandview Avenue, thanked the Board for having the weeds and thistles cut on the Emig Mill Road property next to Weis Markets.

SOLICITOR’S REPORT by Atty. Rausch

Authorization for Proposed Ordinance Advertisement - Atty. Rausch presented a proposed ordinance to abandon an unopened portion of Oakmont Road (T945). In the proposed ordinance, reference was made to the intersecting road spelled "Greenway", which is actually Grenway Road. The Solicitor reported that in the Courthouse records on the recorded plan, the road in question was named Greenway. He recommended that the ordinance use the same language as in the original land development plan. Motion by M. Shermeyer and second by D. Hull to grant authorization to advertise the proposed ordinance to abandon an unopened portion of Oakmont Road. Passed with 5 ayes.

Traffic Improvement Agreement - A Traffic Improvement Agreement would be a voluntary agreement between the Dover Township Board of Supervisors and the Developers for various infrastructure improvements including traffic signals and storm drainage. It is proposed that the Township would be responsible for approximately thirty percent of all improvements and the cost to the Developers would be approximately $1,400 to $1,450 per dwelling unit. The Solicitor will prepare the Agreement to submit to the Board for their review at a later date. Supervisor Bonsell questioned what the future development potential will be within the Township and the projected dollar amount under the Traffic Improvement Agreement. The Solicitor indicated that this information will be determined within the Comprehensive Plan that is currently being updated. Motion by M. Husson and second by M. Shermeyer to have the Township Solicitor prepare an ordinance for an Intermunicipal Agreement between Dover Township, Dover Borough, and the York County Planning Commission for the Joint Comprehensive Plan. Passed with 5 ayes.

Bonsell asked the Township Manager to revise the current Township Ordinance to include the Contractor’s responsibility for guaranteeing the street/road cut repair for a specific length of time (perhaps one year) utilizing the cost per the cubic foot measurement instead of the square footage.

Code of Ordinances - Atty. Rausch reported that he is completing the review of the final draft of the Code of Ordinances. Completion of the final draft of the Code of Ordinances is expected by September in order to hold the necessary hearing for the adoption of the codification.

MANAGER’S REPORT by Mr. Knittel

Resolution 2005-18 - This resolution is the Comcast Cable TV Franchise Agreement. Manager Knittel reported that Comcast Cable has agreed to purchase Aldelphia Communications, which is the present cable franchisee for Dover Township, and that Comcast has agreed to continue all aspects of the current franchise agreement. Motion by M. Husson and second by D. Hull approved Resolution 2005-18 to accept the Comcast Cable TV Franchise Agreement as presented. Passed with 5 ayes.

Traffic Study Request on Tower Drive - The Township Manager presented the Highway Crew Chief’s request recommending a traffic study at Tower Drive for installation of a stop sign on Tower Drive westbound at the Brownstone Development entrance. The Board recommended that a traffic study be conducted on Tower Drive by the County Traffic Engineer.

Agricultural Security Application from Dean & Vicki Smith - Manager Knittel reported that an agricultural security application was received from Dean & Vicki Smith. The Board acknowledge receipt of the agricultural security application from Dean & Vicki Smith, 4540 West Canal Road, for Tax Parcel No. 6724JE003-BO of 94.70 total acres.

Payroll Proclamation - Manager Knittel presented a draft resolution which would proclaim the week of September 5 through 9, 2005 as Pennsylvania Payroll Week on behalf of the Susquehanna Valley Chapter of the APA and the Pennsylvania Payroll Professionals. Motion by M. Shermeyer and second by D. Hull to approve the Payroll Proclamation as Resolution 2005-19. Passed with 5 ayes.

Stream Signage Program - Manager Knittel related information regarding the Stream Signage Program which had been mentioned by the Board at a previous meeting and indicated that he had prepared a request for a number of streams throughout the Township that he would submit on behalf of the Stream Signage Program with at least two stream recognition signs per stream as it crosses various Township roads. This information should meet the August 12, 2005 submission deadline. The Board agreed to the submittal of the stream signage application for Dover Township.

Area Photography Program - Manager Knittel presented a copy of the memorandum from Maureen App, GIS Coordinator, requesting the continuation of the Township’s participation in area photos of the Township and the geometry. The Board indicated their interest to continue with the Township’s participation, but requested additional information on the cost of the program. The Township Manager will follow up on acquiring the requested information as soon as possible.

OLD BUSINESS

Manager Knittel updated the Old Business items:

Revised Intermunicipal Agreement - There is nothing new to report under Intermunicipal Agreement and Debt Service Schedule.

Portable Basketball Poles - The Township Manager is still working on language for the removal of portable basketball poles in the right-of-ways.

Emig School Road Turn-Around Easement Agreement - The Township Manager is working on an easement agreement for the turn-around at the end of Emig School Road.

YATB Earned Income Tax Ordinances - At a previous meeting, the Board received information on ordinance amendments from the York Area Tax Bureau. With the Board’s approval, he will place the Ordinances on the agenda for action at the September meeting.

Staunton Water Tank Fencing - Research from the Vulnerability Assessment Study conducted by the Township in 2003, as well as related information from the Department of Homeland Security and the Pennsylvania Association of Municipal Authorities, it was recommended that an eight foot fence should be installed around the Township’s water pump stations and wells. Following discussion, the Board directed the Solicitor to prepare an ordinance which would exempt municipal properties from fence height requirements and permit the Township to install fencing per the appropriate height that they determine. The Solicitor said that he would prepare the ordinance as a draft and present it to the Board of Supervisors as soon as possible.

Illicit Stormwater Discharge Ordinance - The Township Manager indicated that the Board should look at the ordinance prepared by the Watershed Alliance of York dealing with illicit stormwater discharge. It will be brought before the Board at a September meeting for consideration.

Curbside Brush Collection - Supervisor Husson questioned when and how the Township collects its curbside brush collection. Manager Knittel said that he would obtain the details for that procedure and report back to Supervisor Husson as soon as possible.

COMMENTS/NEW BUSINESS FROM BOARD OF SUPERVISORS

Supervisor Bonsell asked when Mrs. Miller, a Consultant, would provide her second session of training for Board of Supervisor members on harassment and workplace issues. Manager Knittel said that the second session is in the process of being scheduled with Mrs. Miller for those members that were unable to attend the first session. Several possible dates will be selected for their future training.

Supervisor Shermeyer presented to the Board a copy of the Dover Township Volunteer Fire Department’s award for fire safety and education.

In addition, the date for the Township Picnic was changed to Monday, September 19, 2005. Appropriate notices will be sent to all the Township employees, boards, commissions, and volunteers.

Supervisor Shermeyer stated that she would like to have minutes of all workshop sessions recorded in the future. The Board agreed that they will ask that the Recording Secretary be available for taking minutes at workshop sessions in the future permitting the Board to have more detailed records of these sessions.

Supervisor Hull asked if the Township had received any information from the Township Engineer about the pad replacement in front of the fire department garage doors as to whether it should be concrete or asphalt. Manager Knittel indicated that he is awaiting a report from the Township Engineer as to which would be most cost effective and the best solution for replacement of the existing pads.

Chairman Patterson requested that Board members be available for an Executive Session on personnel and legal matters following the Board of Supervisors Meeting this evening.

Chairman Patterson also then presented information on the American Civil War as it relates to Dover Township. This historical information was received from a Gettysburg Park Ranger Guide and will be made available to the rest of the Board and a copy will be given to the Dover Area Historical Society.

COMMENTS FROM THE PUBLIC PRESENT

Duane Wuorinen, 1926 Ashcombe Drive, spoke to the Board about his receipt of notice for unlicensed vehicles stored on his property and questioned the Board’s actions for the lack of maintenance of retention basins and common areas within his development. He also requested that the Board examine more closely the performance of the builder for the Ashcombe Farms Development, which is Lancaster Home Builders. The Board asked for the contact person of the Homeowners’ Association. Mr. Wuorinen will call the Township with the proper information. Once the Township receives the necessary information, they can follow up with the proper maintenance of the common areas and retention basins for the Ashcombe Farms Development.

ADJOURNMENT

By motion, the meeting was adjourned at 8:35 PM into an Executive Session regarding personnel and legal matters.

7/25/05

The Dover Township Board of Supervisors regular meeting for July 25, 2005 was called to order at 7:03 PM by Chairman Shane Patterson in the Meeting Room of the Dover Township Municipal Building. Supervisors present were Shane Patterson, Duane Hull, Madelyn Shermeyer, Michael Husson, and Donald Bonsell, Other Township Representatives in attendance were Edward Knittel, Township Manager, Atty. Charles Rausch, Township Solicitor, Terry Myers, Township Engineer, Harry Smith, Zoning Officer, and Dawn Slegel, Secretary. Also in attendance were 30 citizens and 1 reporter. This meeting is being recorded for minutes purposes only.

Chairman Patterson announced that prior to the meeting at 6 PM a scheduled work session was held with the Zoning Officer to discuss zoning topics. There was a brief Executive Session held after the Glen Gery Hearing on Wednesday, July 13, 2005.

MEETING MINUTES of July 11, 2005

Motion by M. Shermeyer and second by M. Husson to approve the Meeting Minutes of July 11, 2005 as presented. Passed with 5 ayes.

TREASURER’S REPORT

Mr. Knittel presented the warrant for July 25, 2005 is in the amount of $235,857.53 coming from all funds. Motion by D. Hull and second by M. Shermeyer to approve the expenditures for July 25, 2005 in the amount of $235,857.53 as presented. Passed with 5 ayes.

PUBLIC COMMENT PERIOD

Brad Shoff, 1781 Palomino Road, voiced his opinion against regulations being placed on all terrain vehicles. His children enjoy riding their ATVs on their property. They should have the right to do what they want on their own property. Neighbors should be able to talk to each other and work out their differences.

Donald Diehl, 2320 Emig Mill Road, requested that enforcement be taken on an Emig Mill Road property next to Weis Markets that contains unmowed thistle weeds.

Betty March, 2328 Grandview Avenue, noted that the property beside Weis Markets on Emig Mill Road should be notified to mow these high thistle weeds. The weeds are taller than her and ready to bloom.

Nicole Frey, 41 Rachael Road, expressed that her father lives in Dover Township and her family likes to ride their 4-wheelers. She stated that neighbors should communicate with each other about their concerns and it would not have to go any further than that. Riders should be respectful of their neighbors.

Steve Fultz, 6383 Old Carlisle Road, has five sons who like to ride dirt bikes. He would hate to see them lose the opportunity that kids have of the responsibility to ride their dirt bikes. He doesn’t want that taken away from them. Mr. Fultz informed the Solicitor that he was about three hundred feet from the closest residence.

The Township Solicitor stated that one big issue was the distance of the riding from a residence.

Chairman Patterson showed photographs by a concerned resident of a specific incident with the dust clouds accumulated from the riding of the dirt bikes behind their property.

Barry Mong, 4080 Bull Road, stated he would mind not being able to ride on his property. He does not want to see a "one law fits all".

Kim Parker, 2561 Danielle Drive, lived in the Willsford Development for four years. She is less than fifty feet away from the dirt bike track. It is just a dust cloud when they ride. Her home is white and when she wipes down her patio furniture, it is just mud because of the dust coming in the windows.

Brad Shoff, Jr., 1781 Palomino Road, said that he is a rider. He enjoys coming home from work and riding to relieve some stress. He admitted that dust is a problem, but he does not think that noise should be an issue. He is considerate of his neighbors and moves further away if it gets dusty. He doesn’t ride for long periods of time.

Mr. Bonsell expressed concern over the liability issue involved when you allow dirt bikers to ride on your property.

The Township Solicitor explained the Ordinance procedure to the audience.

ZONING OFFICER’S REPORT by Harry Smith

Fountain Rock Phase 1 Final Subdivision Plan - Robert Sandmeyer of Site Design Concepts presented the final subdivision plan for Fountain Rock Phase 1 representing the owner, Fox Creek Run Estates. Phase 1 is sixty three acres of the one hundred fourteen acre development. The plan contains one hundred five buildable lots and five or six open space lots. The homes in Phase 1 will be single family dwellings in the range of $200,000 plus. A Homeowners’ Association will maintain all the open space areas. Motion by M. Husson and second by M. Shermeyer to grant the waiver of 704 requiring a minimum street width of thirty six feet to match and continue the existing curb of twenty eight feet for Cardinal Lane. Passed with 5 ayes. Motion by M. Husson and second by D. Bonsell to approve Fountain Rock Phase 1 Final Subdivision Plan conditioned on the completion of the following outstanding items: 1. Provide public improvement security; 2. Provide SARP agreement and bond; 3. Provide recreation in-lieu-of fees; 4. Obtain DEP General Stream Discharge Permit; and 5. Provide GIS disk. Passed with 5 ayes.

Other Business - The Zoning Officer requested the Board’s direction on implementing traffic impact contributions from developers to coincide with the recent regional traffic study. The Township Solicitor explained that developers will usually contribute voluntarily if they know that there is a reasonable formula used for all of the developers and the contribution is designated for only the specific traffic study improvements. The Board agreed to have the Township Engineer, Solicitor, and Zoning Officer evaluate the regional traffic study to begin implementing traffic impact contributions in association with the regional traffic improvements.

The Zoning Officer asked the Board to authorize the Township Solicitor’s assistance in reviewing the Intermunicipal Ordinance for Dover Borough and Dover Township to keep the comprehensive plan process progressing. The Board instructed the Township Solicitor to work with the Borough’s Solicitor for the adoption of the Intermunicipal Ordinance by both municipalities in order to proceed with the joint comprehensive plan.

Terra Vista has extended their subdivision plan approval deadline to August 22, 2005. The Zoning Officer noted that there are some complications with the Army Corp. of Engineers involving the stream along Admire Road.

The Zoning Officer informed the Board that the Construction Specifications are ready to be posted on the Township’s website and for publication.

ENGINEER’S REPORT by Terry Myers

Staunton Avenue Water Tank - Mr. Myers reminded the Board that the fencing plans and specifications are complete for the Staunton Avenue Water Tank. The next step needs to come from the Board of their intentions on whether they want to proceed with a six foot high fence or try to obtain a variance from the Zoning Hearing Board for an eight foot high fence.

2006-2008 Community Development Block Grants - Mr. Myers noted that the Sedgwick Avenue project was modified for only drainage improvements. There are no street improvements included in the application because the Township road crew had resurfaced Sedgwick Avenue sometime last year.

On-Lot Management - Mr. Myers had a copy of Manchester Township’Act 537 Plan approved by the Department of Environmental Protection (DEP). After their next phase of sewer extensions, 95 percent of their residences will be serviced with public sewer and only approximately 300 homes have septic systems. They did not submit any type of sewage management plan for their on-lot systems and DEP accepted their plan.

Fire Station Paving - Mr. Myers presented an assessment of the concrete slab at the Dover Township Fire Department per Mr. Latchaw’s request. C. S. Davidson’s structural engineer reviewed the site and determined that there might have been some problems with the initial placement of the slab which compounded some of the other problems. Their recommendations were to remove the concrete and redo the entire slab. Mr. Myers will prepare cost estimates and longevity values with variables of asphalt versus concrete. Projection is to have the work completed by this Fall.

SOLICITOR’S REPORT by Atty. Rausch

York Area Tax Bureau Tax Ordinance - Atty. Rausch suggested that the Board review the Model Ordinance from the York Area Tax Bureau (YATB). This Ordinance proposes to collect earned income tax from nonresidents that are employed in the Township and send to the YATB. Amendments to the Township’s current tax ordinance concerning earned income are necessary to pursue their ordinance. This ordinance was sent to all of the municipalities served by the YATB.

Comcast Contract - Atty. Rausch stated that the Comcast contract is the same contract as Aldelphia’s. Comcast has bought out Aldephia. As part of the agreement process, there is a resolution which the franchisee (the Township) will need to adopt.

Glen Gery - Mr. Husson asked for a copy of the stenographer’s transcript from the Glen Gery public hearing on July 14, 2005. Mr. Bonsell will need to review them also.

OLD BUSINESS

The Township Manager updated the Old Business items:

Intermunicipal Agreement Rewrite -A draft agreement was prepared by Buchart-Horn and is currently being circulated.

Revisit Brush Drop-Off Hours of Operation - Fall curbside brush collection will begin on September 12, 2005 through the end of October. The Board decided not to extend or revise the hours of operation for the brush drop-off area. Chair Patterson notified the Manager that this item should be removed from the Old Business agenda. Mr. Husson suggested that the Fall curbside brush collection should be included in the next newsletter. Mrs. Shermeyer related to the residents that the State mandated the two brush collections noting that the less brush received at their incinerator, the more garbage they can collect from out-of-state.

Portable Basketball Poles - The Township Manager and the Police Chief are preparing a procedure to handle the portable basketball pole issues.

Emig School Road Turn-Around Easement Agreement - There is nothing new to report at this time.

Paving Work - The Township paving projects will begin the third or fourth week of August. A meeting with the School District has been set for August 12th to coordinate the bus schedule with the paving projects.

Sewage Management Ordinance - The Board was presented with two options for a Sewage Management Ordinance. The first option was a draft ordinance requiring mandatory pumping and inspections of septic tanks in Dover Township. The second option was a draft ordinance requiring just mandatory pumping of septic tanks in Dover Township. The third draft was the Solicitor’s comments revising the first draft ordinance. There are approximately 1,800 on-lot septic systems in Dover Township. Discussion was held on whether to ease the residents into the sewage management program with start of mandatory pumping only or begin with the whole maintenance program of the inspections and pumping. Motion by D. Hull and second by M. Husson to advertise the draft ordinance requiring pumping and inspections of all septic systems within Dover Township. Passed with 3 ayes and 2 nays with opposition by M. Shermeyer and D. Bonsell.

MANAGER’S REPORT by Mr. Knittel

Township Picnic Date - Various dates were suggested in late August and September for the Township’s Appreciation Picnic. Thursday, September 22, 2005 was the selected by the Board to hold the picnic.

Old Fashioned Carnival - Mr. Knittel reminded the Board that the Old Fashioned Carnival will be held on Wednesday, July 27, 2005 from 4 to 8 PM at Brookside Park.

Conewago Road Pump Station Fencing - A recommendation came from William Rodgers, Lead Water Operator, to fence in the pump due to the exposed shaft which creates a liability issue. The pump station building is already surrounded by fence. The fencing cost estimate is approximately $2,500. The Board agreed to place fencing around the pump.

Old Minute Books - Mr. Knittel contacted the Pennsylvania Historical and Museum Commission and they are willing to microfilm the old minute books at no charge to the Township. The museum will keep a copy and they will supply one copy for the Township.

Penn Waste Complaint - The Manager has not been able to speak directly to an administrator at Penn Waste. Penn Waste is the garbage hauler for Weis Markets in Dover. A complaint had been made previously concerning the early morning garbage pick-ups and the loud noise generated by the garbage trucks banging around the trash dumpsters at Weis Markets.

COMMENTS/NEW BUSINESS FROM BOARD OF SUPERVISORS

Mr. Husson wanted some confirmation that the buildings at Brookside Park will be receiving repairs and restoration work. The Manager reported that repair work has been scheduled for Building No. 3. If Building No. 2 is going to be replaced, the Recreation Director needs to know not to schedule rentals there. The restoration of Building No. 2 will be done in a way to maintain the historical integrity of the park.

Board Consensus was given to Mrs. Shermeyer to contact the York County Resolution Committee to prepare and sponsor a resolution to have PSATS present State Legislature to change the Municipal Planning Code in regards to the homeowners’ rights to dissolve a Homeowner’s Association.

Mr. Patterson has observed stormwater and erosion problems on Sky Top Trail. Heavy rains have washed crushed stones on to the roadway and into the front yard and driveway of the second home on the left of Sky Top Trail. He urged other supervisors to take a look at the problem. Mrs. Shermeyer had a similar complaint of a wash-out on the other side (Harmony Road side) of Sky Top Trail. The Manager and the Highway Crew Chief will evaluate the situation to find a resolution. Mr. Patterson read information in a Township magazine on signage to recognize the various streams and tributaries in municipalities. A State grant may be available for signs recognizing the waterways within the Township. The article denoted the public awareness of the importance of these natural resources, the streams and their names through this signage program.

The Board will be reviewing literature from the State ATV Association and a sample ordinance for all terrain vehicles.

COMMENTS FROM THE PUBLIC PRESENT

Hope Herrington, 2567 Danielle Drive, hopes that the Board will look into an Ordinance that will address the health and medical impact of the dirt bikes in a small area such as her development. She

was disappointed that there was little to no interest in the opportunity provided for the adverse public to view her prospective and concerns.

Kim Parker, 2561 Danielle Drive, asked for more details on the criteria involved for any Board action of an Ordinance pertaining to ATVs.

ADJOURNMENT

Motion by M. Husson and second by M. Shermeyer to adjourn the regular meeting at 9:51 PM into an Executive Session regarding Glen Gery litigation. Passed with 5 ayes.

7/11/05

The Dover Township Board of Supervisors regular meeting for July 11, 2005 was called to order at 7:03 PM by Chairman Shane Patterson in the Meeting Room of the Dover Township Municipal Building. Supervisors present were Shane Patterson, Duane Hull, Madelyn Shermeyer, Michael Husson, and Donald Bonsell, Other Township Representatives in attendance were Edward Knittel, Township Manager, Atty. Charles Rausch, Township Solicitor, Terry Myers, Township Engineer, and Dawn Slegel, Secretary. Also in attendance were 10 citizens and 2 reporters. This meeting is being recorded for minutes purposes only.

MEETING MINUTES of June 27, 2005

Motion by D. Hull and second by M. Shermeyer to approve the Meeting Minutes of June 27, 2005 as presented. Passed with 5 ayes.

Chairman Patterson announced that prior to the meeting at 6 PM a scheduled work session was held with the Zoning Officer regarding zoning matters. Another work session will be held before the next Board of Supervisors Meeting at 6 PM with the Zoning Officer to continue discussion on zoning matters. He noted that all work sessions are open to the public.

TREASURER’S REPORT

Mr. Knittel presented the warrant for July 11, 2005 is in the amount of $127,039.61 coming from all funds. Motion by M. Shermeyer and second by D. Bonsell to approve the expenditures for July 11, 2005 in the amount of $127,039.61 as presented. Passed with 5 ayes.

PUBLIC COMMENT PERIOD

Hope Herrington, 2567 Danielle Drive, requested to be placed on the agenda. Her concern was the dirt bikes riding in the residential area within fifty feet of her property line. She was informed by the Zoning Officer that Dover Township has no regulations on dirt bikes. She did research and found that there were numerous complaints on land of ten acres or more. She was talking about a one acre parcel with surrounding homes. Pollution from the dirt bikes is considered a health hazard because of the dust and fumes. The dust makes it hard for neighbors to enjoy their yards and patios.

Anthony Reachard, 2561 Rosemont Drive, explained that he was the property owner where the dirt bikes were being driven by his three children around his property. His home is almost a year old and he is planning on planting a grass yard. He admitted that he was not being very considerate of his neighbors. He realized that when flyers were circulated around the neighborhood. He put restrictions on the riding hours and watered the dirt area. He said that he would make a better attempt at considering their concerns.

Chair Patterson stated that this is an issue that the Board should consider addressing.

The Township Solicitor explained the process of the adoption of an ordinance. He explained that this is not a process that happens quickly. Hopefully, this particular situation will resolve itself.

Mrs. Shermeyer complimented the two parties for the polite manner in which they addressed this situation.

ENGINEER’S REPORT by Terry Myers

Queen Street Water Line Project - The contractor was given a punch list of outstanding items that need to be resolved before the next meeting so that the Certificate of Substantial Completion can be issued on the Queen Street Water Line Project. The Township Engineer requested that Change Order No. 1 be approved adjusting the estimated quantities to the actual construction quantities and other work related issues. The original contract cost was $170,723.50. The adjustments decreased the contract price by $4,338.84 resulting in the current overall project cost of $166,384.66. Motion by M. Husson and second by D. Hull to approve Change Order No. 1 decreasing the contract price for the Queen Street Water Line and Storm Sewer Installation by $4,338.84. Passed with 5 ayes.

2006-2008 Community Development Block Grant Applications - Cost estimates and photographs have been completed by the C. S. Davidson staff for the recommended CDBG projects. The Clair-Mar Drive drainage and street improvements has a cost estimate of approximately $75,000. Water will be piped from the western side of Clair-Mar through the backyards with about 800 feet of pipe with inlets placed on both sides of the road discharging into an existing swale. Street improvements include some base repairs and a new surface. The Oak Lane drainage and street improvements has a cost estimate of approximately $80,000 to $85,000 which includes two pole relocations, street widening, drainage improvements, base repairs, and an overlay. The Sedgwick Avenue drainage and street improvements has a cost estimate of approximately $50,000 with drainage improvements on the residential side of Sedgwick and 25 feet of pipe to enclose the swale between the baseball and football fields along the Tri-Town Recreation Area. Mr. Myers stated that the resolution should contain the order of priority for the projects. The Board determined the order for the projects to be as follows: 1. Clair-Mar Drive drainage and street improvements; 2. Oak Lane drainage and street improvements; and 3. Sedgwick Avenue drainage and street improvements.

Fire Station Paving - Mr. Latchaw asked the Township Engineer to take a look at the concrete pad outside the fire station which is significantly deteriorating. Mr. Myers will discuss it with his Structural Department to develop some options for replacement. The Manager will check if there are funds in the budget for this project. Mr. Myers will establish an anticipated schedule, cost estimates, and options by the next meeting.

Brookside Park Pedestrian Bridge - Mr. Myers requested a check for $100 made to the Commonwealth of PA to accompany the permit application for the Brookside Park Bridge. C. S. Davidson staff is working at locating rock in the creek bottom to determine the type of foundation to be utilized for the missing bridge support. Motion by M. Husson and second by M. Shermeyer to authorize the Chairman to sign the small projects permit application for the Brookside Park Pedestrian Bridge. Passed with 5 ayes.

SOLICITOR’S REPORT by Atty. Rausch

Atty. Rausch had nothing to add that is not on the agenda.

OLD BUSINESS

Sewage Management Ordinance - The Board is reviewing the Sewage Management Ordinance to decide whether to regulate pumping and inspections or just the pumping of the septic tanks. After some discussion, they requested the proposed sewage management ordinance be altered to remove the inspection section as an alternate ordinance to be further reviewed at their next meeting.

Intermunicipal Agreement Rewrite - Dr. Strehl is still working on the rewrite for the Intermunicipal Agreement.

Revisit Brush Drop-Off Hours of Operation - The Board is considering additional hours on a week night to allow residents to drop off brush instead of only Saturday hours. Board members in opposition of the extra hours stated that brush collection is held two times a year by the Township and brush can be bundled in four foot lengths for weekly garbage collection. The Manager will check the dates for the Fall brush collection. Chair Patterson stated that this item will remain under "Old Business" because there is no clear consensus at this time of what should be done.

Portable Basketball Poles - The Township Manager did not have an opportunity to speak with the Police Chief regarding portable basketball poles in the road right-of-way. He will present an update at the next meeting.

MANAGER’S REPORT by Mr. Knittel

Resolution 2005-12 - This resolution was previously tabled due to the incorrect amount for the sewer rate. Atty. Rausch noted that this resolution was not really necessary since the annual surcharge for the Palomino Road Sewer District No. 4 customers was established in Ordinance 2005-03. He did state that the annual sewer rate of $748.32 per EDU should be further detailed to separate the annual surcharge fee of $404.32 and the annual sewer customer user fee of $344.00. The Palomino Road Sewer District No. 4 customers will be receiving a quarterly bill just as the rest of the Dover Township sewer utility customers. Motion by M. Shermeyer and second by D. Hull to approve Resolution 2005-12 establishing the annual sewer rental for the Palomino Road Sewer District No. 4 of $748.32 per EDU detailing the breakdown of the annual surcharge fee of $404.32 and the annual sewer customer user fee of $344.00. Passed with 5 ayes.

Resolution 2005-17 - Motion by D. Hull and second by M. Shermeyer to approve Resolution 2005-17 establishing the York County Community Development Block Grant Project Application Submissions for 2006-2008 by Dover Township with revisions to the order of priority as: 1. Clair-Mar Drive drainage and street improvements; 2. Oak Lane drainage and street improvements; and 3. Sedgwick Avenue drainage and street improvements. Passed with 5 ayes.

No Discrimination and Harassment Policy - The Township Solicitor reviewed the draft No Discrimination and Harassment Policy prepared by Miller Consulting Services and recommended a few minor revisions. He said that Dover Township does not have a Human Resources Representative so that title should be removed from the Reporting Procedure Section. Discussion was held who would be the responsible supervisory personnel to report these types of complaints. It was later related that the Chain of Command cannot be followed in this policy. Motion by M. Shermeyer and second by M. Husson to approve the No Discrimination and Harassment Policy with the Solicitor’s recommended corrections. Passed with 5 ayes. The Township Manager announced that the discrimination and harassment training for the Township employees will be held on Thursday, July 15, 2005 from 9:00 to 11:30 AM for Department Heads, Township Manager, and Supervisors and from 1:00 to 2:30 PM for the rest of the employees. Mr. Knittel advised the Board members that they are welcome to attend the training program.

Defined Contribution Plan Investment Statement Policy - This policy was previous tabled. At this time, it was recommended by the pension advisors that Dover Township have this statement policy in place. Motion by M. Husson and second by D. Bonsell to approve the Defined Contribution Plan Investment Statement Policy. Passed with 5 ayes.

Other Business - Dover Township received the revised permit application for the traffic signal at the intersection of Carlisle Road and Hilton Avenue. Penn DOT has made some corrections and Shurfine will be upgrading the above intersection.

A memo from the Highway Crew Chief is included in the packet. He is asking for the Board to review the options for the work scheduled for the intersection of Crone and Conewago Roads. The Board agreed to take the recommendations of the Township Engineer and the Highway Crew to blacktop the spillway area to divert the water runoff for an estimated cost of $600.

The Joint Comprehensive Plan Committee has completed their consulting firm final interview process. Mr. Husson gave an overview of the consulting firm rating process. The rating results scored Johnson, Mirmiran & Thompson (JMT) as the top ranked consulting firm. A letter of notification was prepared to sent to JMT from the Dover Township Board of Supervisors. The Township Solicitor stated that the Dover Borough Council should also acknowledge JMT as the consultant for the Joint Comprehensive Plan. Motion by M. Shermeyer and second by D. Hull to approve Johnson, Mirmiran & Thompson (JMT) as the consultant for the Joint Comprehensive Plan with Dover Township and Dover Borough subject to the Dover Borough Council’s approval. Passed with 5 ayes.

COMMENTS/NEW BUSINESS FROM BOARD OF SUPERVISORS

Mrs. Shermeyer complimented Georgia Sprenkel, the Permit Officer, for discovering five miscalculated building permit applications by the same contractor for new home construction which proved to be substantially beneficial to the Township. High weeds have become an increasing problem throughout many undeveloped areas. Mrs. Shermeyer thought that developers should be reminded of the Township’s weed ordinance at their preconstruction meetings. Mrs. Shermeyer requested an Executive Session to discuss personnel matters.

COMMENTS FROM THE PUBLIC PRESENT

William Gerber, 2775 Admire Road, agreed that the policing of noxious weeds needs to be more strictly enforced.

ADJOURNMENT

Motion by D. Bonsell and second by M. Shermeyer to adjourn the regular meeting at 9:33 PM. Passed with 5 ayes.

6/13/05

The Dover Township Board of Supervisors regular meeting for June 13, 2005 was called to order at 7:03 PM by Chairman Shane Patterson in the Meeting Room of the Dover Township Municipal Building. Supervisors present were Shane Patterson, Duane Hull, Madelyn Shermeyer, Michael Husson, and Donald Bonsell, Other Township Representatives in attendance were Edward Knittel, Township Manager, Atty. Charles Rausch, Township Solicitor, Terry Myers, Township Engineer, Laurie Rummel, Treasurer, and Dawn Slegel, Secretary. Also in attendance were 4 citizens and 1 reporter. This meeting is being recorded for minutes purposes only.

MEETING MINUTES of May 23, 2005

Chair Patterson asked for comments, corrections, or additions to the Meeting Minutes of May 23, 2005 as presented. Mrs. Shermeyer made the following correction to Page 4 under "Community Information Guide" that Board Consensus was given for Mrs. Shermeyer to contact the Dover Borough Secretary to ask if they were interested in putting a council picture and a brief history of the Borough into the Community Information Guide. She was to contact Mrs. App with the information. Motion by M. Shermeyer and second by M. Husson to approve the Meeting Minutes of May 23, 2005 as amended. Passed with 5 ayes.

TREASURER’S REPORT by Laurie Rummel

Mrs. Rummel presented the expenditures for June 13, 2005 to be approved in the amount of $280,578.86 coming from all funds. Motion by D. Hull and second by M. Husson to approve the expenditures for June 13, 2005 in the amount of $280,578.86 as presented. Passed with 5 ayes.

There were no public comments at this time.

ENGINEER’S REPORT by Terry Myers

Palomino Road Sewer Project -The Certificate of Substantial Completion has been issued for the Palomino Road Sewer Project to Gregory Contractors. They have completed all the lawn restoration work. After the Old Business issue has been resolved, connection notifications may be sent.

Queen Street Water Line Project - The storm sewer work portion of the Queen Street Project has been completed. The water main has also finished by Gregory Contractors. This week work on the water services will get underway. There are only two new water connections to be made to the public water system. The Township Engineer asked whether water connection notices should be sent out before or after the new water tapping fees go into effect. He stated that there is a small window of time between the enactment of the new water tapping fee and completion of the report to determine the effect of the new fee. Board Consensus to wait and see the final report from Buchart-Horn on the new water tapping fees using the window of time for a determination.

Palomino Sewer Ordinance Amendment - After discussion on the Board’s intention for the Palomino Road special assessment fee and the reduction in the new sewer tapping fees caused an amendment to Ordinance 2005-02. The Board decided that the upfront combined fee of the $4,156 special assessment fee and the $844 sewer tapping fee equaling $5,000 would produce a quicker reduction of the loan repayment . The annual loan payment per unit would remain at $404.32 plus the minimum sewer obligation. Motion by M. Shermeyer and second by M. Husson to authorize the Solicitor to advertise a new Ordinance with the special assessment fee at $4,156 and utilizing the new tapping fee of $844 effective July 1, 2005. Passed with 5 ayes.

NPDES Phase II Stormwater Permit -The annual report for the NPDES Permit was met by Dover Township with the filing on June 9, 2005. The signature page is being circulated for the appropriate signatures. Next year’s major accomplishment in this process involves the completion of a comprehensive storm sewer mapping identifying each outfall (storm sewer pipe discharge) in the Township to the major streams. This means developing a comprehensive map of the whole Dover Township storm sewer system. Then the Watershed Alliance of York has developed an illicit stormwater discharge ordinance which only allows storm water to discharge from Township storm sewer pipes. In that ordinance, a quarterly cycle of the Township’s storm sewer drainage system is checked during dry weather flow for any discharge. If there is discharge, a sample of the water must be taken and the source must be found for the non-storm water discharging into the storm sewer collection system.

Staunton Water Tank Fencing - Plans and specifications for the Staunton water tank fencing will be ready for the Board’s authorization to advertise for bids at their next meeting. Installation of the fence begin sometime this summer.

Brookside Pedestrian Bridge - C. S. Davidson is addressing the comments from the Department of Environmental Protection Agency and have added a cross section and details of the stream to the permitting application.

Consumer Confidence Report - Mr. Leen is meeting with the Utility Clerk tomorrow to obtain the required tests for the finalization of the Consumer Confidence Report.

2006-2008 Community Development Block Grant Applications - Applications for the 2006-2008 CDBG projects are due by July 15, 2005. Mr. Myers recommended the following block grant projects: Fox Run/Canal Roads Signal Light, Honey Valley Road, Sedgewick Avenue, and drainage improvement between Oakley Drive and Poplars Road. Mr. Husson suggested street and drainage improvements on Oak Lane. The Manager will check with the Highway Crew Leader on any toher critical projects. Application submission of four or five projects to the County was recommended by the Township Engineer.

Question for the Engineer - Mr. Husson was concerned about the earth disturbance activity along Hilton without the installation of any silt fencing. The Township Engineer will notify the C. S. Davidson Inspector to have this situation rectified.

SOLICITOR’S REPORT by Atty. Rausch

The Township Solicitor had Old Business not on the agenda relating to the Conewago Township Sewer Capacity Request for an additional 179 EDU’s. He stated that Buchart-Horn will be drafting an Intermunicipal Agreement including a table amending the debt service percentages. When this agreement is enacted, new debt service schedules should be prepared to recalculate the increase of Conewago Township’s debt service percentage. Gordon Walker will be asked to revise the debt service schedule to adjust Conewago Township’s percentage.

Mr. Myers was excused from the meeting.

OLD BUSINESS

Mr. Knittel reported that some Old Business was already discussed.

Sewage Management Ordinance - Mr. Knittel did not want the Board to forget about finalizing this Ordinance. Mr. Bonsell is expecting some other municipal information by the next meeting for the Board to review.

MANAGER’S REPORT by Edward Knittel

Authorization to Advertise Code of Ordinances - The Solicitor indicated that he would like to advertise the Code of Ordinance for adoption the first meeting in August. A public hearing must be held prior to the adoption. Board Consensus to authorize the Township Solicitor to advertise the Code of Ordinance for adoption at the first meeting in August.

Bid Awards for Road Materials and Equipment Rentals - The road bid awards were tabled by the Board of Supervisors until the next meeting to prepare a more user friendly presentation and to obtain the Highway Crew Leader’s recommendation.

Training Proposals - Mr. Knittel asked for an extension on the decision of the training proposals. He is still expecting a return phone call from Patricia Miller concerning her proposal. The Board decided to table the training proposal decision until their next meeting.

Emig School Road - Jackson Township has given Dover Township official notification that the abandonment of their portion of Emig School Road is effective five days from June 7, 2005 as designated by their Ordinance. Mr. Knittel noted a minor problem with the maneuvering around of Township vehicles at the end of Emig School Road. At the entrance of Emig School Road, a "No Outlet" sign will be posted indicating it is a dead end road.

East Manchester Comprehensive Plan - A letter was received from East Manchester Township inviting Dover Township representatives to a meeting on June 22, 2005 to discuss their comprehensive plan. Mr. Knittel will advise East Manchester Township that there will be a representative from Dover Township at their June 22, 2005 meeting.

Ashcombe Drive Request - A written request was made by a resident on Ashcombe Drive for installation of a "Slow Children at Play" sign. A reply will be sent to the resident noting their request has been further addressed with Northern York County Regional Police to resolve the speeding problems. Mr. Hull, Liaison to the Police Department, will discuss the matter with the NYCRP for corrective enforcement.

Employee Pension Investments - Motion by M. Husson and second by M. Shermeyer to incorporate the six additional investment funds through Principal for the employee pension plan. Passed with 5 ayes. Motion by M. Shermeyer and second by D. Hull for consideration to approve a change in policy whereby any forfeitures in the employee pension plan are reallocated between the existing employee. Passed with 5 ayes. The Board tabled approval of the Defined Contribution Plan Investment Policy Statement for further clarification by Dolores Ladd.

COMMENTS/NEW BUSINESS FROM BOARD OF SUPERVISORS

Open Burning - In the Fire Chief’s Report, Wayne Latchaw requested discontinuation of open burning in the residential, industrial, and commercial areas. The Solicitor is reviewing the revised Code of Ordinances to see if the open burning policy was amended.

Review of May Fire Report - Chair Patterson reviewed the May Fire Report noting that there were 35 alarms in May with an estimated loss of $42,000. Year to date, the Fire Department has responded to a total of 212 alarms.

Mr. Bonsell requested that the Manager determine the impact of the sewer and water costs imposed to the utility customers. High priority should be given to informing all the sewer and water customers. The Manager and the Treasurer will evaluate the total ramifications this will have on the 2005 and 2006 budgets.

Mr. Husson reported that the Dover Area Ambulance Club now has a second unit on the road during the daytime hours. It went into operation about two weeks ago. The Ambulance Club has received a $5,000 grant from the Department of Health Emergency Medical Services Office and Emergency Health Service Federation for the purchase of a power flex power cot which is actually a powered litter utilized on the new ambulance. The Recreation Director also received a State grant for $5,000 to modify the roof on the jail to its original slate roof and install bars on the windows. Mr. Husson expressed his concern with the garbage trucks violating the starting time for trash collection in the developments. He asked the Board’s authorization to reiterate to Waste Management compliance with the contract to stay out of the developments until 7 AM. Board Consensus to have the Manager give Waste Management notification for the garbage trucks to stay out of the Township developments until 7 AM.

Mrs. Shermeyer elaborated on the Chief Latchaw’s memo regarding the May 4 TMI Exercise in which an evaluation was done by FEMA and PEMA. The FEMA evaluator gave the following positive comments: Extensive use of procedures and checklists and proactive in forward thinking. Their TMI Exercise passed. In an effort to assist the State with some research, Mrs. Shermeyer looked through old minute books which are written in ink and are fading. Mrs. Shermeyer asked to have the old minutes books scanned for the Historical Society archives. Mr. Knittel noted that there is a grant program available through the Pennsylvania State Museum Commission whereby old documents are microfilmed and scanned on to a disk. The commission retains a copy and supplies two extra copies to the municipality. The grant is for up to $5,000 with the applications due late this year. Board Consensus was to have the old minute books preserved through microfilming on to disks as a joint project with the Dover Historical Society.

Mr. Hull related a Police concern regarding the Township’s procedure of abandon vehicles. Mr. Hull further described a situation which he felt was inappropriately handled by the Zoning Officer relating to this issue. Chair Patterson stated that it will be addressed by either the Administrative Liaison or Meeting Minutes of the Manager. Mr. Hull will be on vacation from June 18 through June 23.

Chair Patterson questioned the Solicitor of the mining operation location referenced in the letter from Skelly & Lord Engineering & Environmental Consultants regarding the DEP application processed by Glen Gery Corp.

Michael Lighty, Glen Gery Corp., responded to Mr. Patterson’s question by stating that it pertains to the existing Glen Gery property off of Fox Run Road. About twenty years ago, the bond was inadvertently released and therefore the area must be rebonded. It was never taken off of the mining permit area, but since the bond was released, it must go back on.

The Board scheduled a work session with the Zoning Officer prior to the next meeting at 6 PM to resolve some zoning issues.

Mr. Bonsell suggested recognition of the Fire Department in the next Township Newsletter with some public relations work so that the public can appreciate their service in the community.

There were no comments from the public present.

ADJOURNMENT

Motion by M. Husson and second by D. Bonsell to adjourn the regular meeting at 9:13 PM. Passed with 5 ayes.

CORRECTIONS TO MEETING MINUTES OF MAY 23, 2005

Mrs. Shermeyer made the following correction to Page 4 under "Community Information Guide" that Board Consensus was given for Mrs. Shermeyer to contact the Dover Borough Secretary to ask if they were interested in putting a council picture and a brief history of the Borough into the Community Information Guide. She was to contact with Mrs. App with the information. Motion by M. Shermeyer and second by M. Husson to approve the Meeting Minutes of May 23, 2005 as amended. Passed with 5 ayes.

5/23/05

The Dover Township Board of Supervisors regular meeting for May 23, 2005 was called to order at 7:05 PM by Chairman Shane Patterson in the Meeting Room of the Dover Township Municipal Building. Supervisors present were Shane Patterson, Duane Hull, Madelyn Shermeyer, Michael Husson, and Donald Bonsell, Other Township Representatives in attendance were Atty. Charles Rausch, Township Solicitor, Terry Myers, Township Engineer, Karen Wilson, C. S. Davidson Inc., Laurie Rummel, Treasurer, and Dawn Slegel, Secretary. Also in attendance were 7 citizens and 1 reporter. This meeting is being recorded for minutes purposes only.

Chairman Patterson announced that an Executive Session with Keystone Municipal Services was held prior to this meeting at 6 PM to discuss personnel matters. The Pledge of Allegiance was recited.

PUBLIC MEETING MINUTES of May 9, 2005

Motion by D. Hull and second by M. Husson to approve the minutes for the Public Meeting of May 9, 2005 on the Sewage Management Program as presented. Passed with 5 ayes.

MEETING MINUTES of May 9, 2005

Chair Patterson asked for comments, corrections, or additions to the Meeting Minutes of May 9, 2005 as presented. Mrs. Shermeyer wanted to reaffirm that the reduction for rental fees of the Community Building Social Room would not be changed until the 2006 Revised Fee Schedule Resolution. Mr. Husson acknowledged that was the way it was discussed at the last meeting. The minutes are correct as stated. Motion by M. Shermeyer and second by M. Husson to approve the minutes for the regular meeting of May 9, 2005 as presented. Passed with 5 ayes.

TREASURER’S REPORT by Laurie Rummel

Mrs. Rummel presented the expenditures for May 23, 2005 to be approved in the amount of $337,408.82 coming from all funds. Chair Patterson asked for any questions on the warrant. Mr. Hull questioned the Tee to Green Grounds invoice was for one month of mowing. Mrs. Rummel corrected him by stating that it was for two months of mowing all of the Township properties. Mr. Husson requested information on the extra work done by Gregory Contractors on the Queen Street Water Line Project. Mr. Myers responded that Gregory Contractors was to tie the new storm sewer pipe into the existing storm sewer at King Street. The old corrugated steel pipe of the existing storm sewer had totally deteriorated. Gregory Contractors installed the pipe on time and materials and the Township supplied the pipe. The Highway Crew Leader from the Township was involved with the assessment. Mrs. Shermeyer inquired about the footbridge for Brookside Park. C. S. Davidson representatives will be meeting with the Department of Environment Protection (DEP) representatives to determine if a new General Permit (GP) can be applied for in lieu of the extensive Joint Permit. A GP11 approval would be a shorter time frame. An application was submitted by the former Public Works Director, but the DEP letter was returned as incomplete. The pedestrian bridge plans through Recreation Resources could not be located. Mr. Myers will check with his resources for the plans at the C. S. Davidson Office. A quote was received from Recreation Resources for the pedestrian bridge including delivery. Payment is being made for the plans from the recreation in-lieu-of funds. Motion by D. Hull and second by M. Shermeyer to approve the expenditures for May 23, 2005 in the amount of $337,408.82 as presented. Passed with 5 ayes.

There were no public comments at this time.

ENGINEER’S REPORT by Terry Myers

Palomino Road Sewer Project -The pipe line and manhole installation and lawn restoration work have been completed by Gregory Contractors. Other work that needs to be completed by Gregory Contractors includes approximately ten foot of curb replacement and paving restoration work on Rocky Road along with one driveway restoration. After the issuance of the Certificate of Substantial Completion, connection notices can be sent by Certified Mail to the affected property owners on Palomino Road. Mr. Myers provided a sample of the connection notice along with a brochure for the York County Housing Assistance Programs for the Board’s review. Any comments should be given back to him before the end of the week. The final sewer project for Palomino Road came in under the original contract cost by approximately $15,000.

Mr. Myers introduced Karen Wilson, his associate and Engineering Assistant with C. S. Davidson.

Queen Street Water Line Project - Gregory Contractors has completed the storm sewer portion of the Community Development Block Grant Contract. They are over halfway complete with the water system upgrade and should be finished in a week. The $100,000 Block Grant will cover Requisition No. 2 in the amount of $91,575.16 for payment to Gregory Contractors. Motion by M. Shermeyer and second by D. Hull to authorize the Chairman to sign Requisition No. 2 payment to Gregory Contractors in the amount of $91,575.16 paid through the Community Development Block Grant. Passed with 5 ayes.

NPDES Phase II Stormwater Permit (MS4's) - The Township Engineer is assisting staff with the annual report due in June to the Department of Environmental Protection as a requirement for the NPDES Phase II Stormwater Permit.

Stauton Water Tank Fencing - Plans and specifications will be ready for authorization to advertise for bids by next month.

Annual Road Materials and Maintenance Contracts - The Township is willing to work in coordination with the School District and the Borough to joint bid road materials and projects, etc. beginning next year. The Township Solicitor will research the documents necessary to proceed in this joint venture. Mrs. Shermeyer will contact the Dover Borough to see if they are interested in the joint bidding next year.

Brookside Bridge - The Township Engineer will be meeting with the Department of Environmental Protection at Brookside Park next week to discuss the pedestrian bridge permitting procedure as discussed previously.

Consumer Confidence Report - Mr. Leen is assisting Township staff with the technical portion of the Consumer Confidence Report which is due in the latter part of June and gets sent to all Dover Township water customers, the Department of Environmental Protection, the Environmental Protection Agency, Dover Borough, and the Dover Area School District.

Act 220 Water Supply Report - Mr. Leen is helping Township staff with this newly required DEP report called the Act 220 Water Supply Report which is information on water sources and individual wells.

Honey Run Development - Bob Meredith is constructing the sanitary sewer relocation and the water main extension between the Honey Run and the Sunrise Acres Developments. After this work is completed, the monies can then be released. Inspections are being performed by C. S. Davidson on this project.

Water Tapping Fees - Act 57 not only requires the sewer tapping fee calculation, but tapping fees for the water calculation also by the end of June 2005. The Township Solicitor will contact Mr. Strehl at Buchart-Horn to calculate the water tapping fee. Mrs. Shermeyer’s calculations noted that the sewer tapping fees have been lowered by approximately two thirds.

2006-2008 Community Development Block Grant Applications - The CDBGrants are a benefit to the low to moderate income districts in the Township. Dover Township has benefitted through previous CDBGrants which included Oakland Road, Butter Road, and Prospect Avenue reconstruction, Poplars Road sewer project, and Queen Street water projects. Applications for the 2006-2008 CDBG projects are due by July 15, 2005. The Board requested a copy of the census map of the qualified areas in the Township for review.

National Flood Insurance Program - A letter was received from the Federal Emergency Management Agency asking for any information that will assist them in the update of their flood insurance maps.

Questions for the Engineer - Mr. Husson questioned whether PennDOT is overlaying East Canal from Bull Road into the Borough. He would like to have the knolls removed to give clear sight to the intersections at Fox Run Road and Park Street on to East Canal Road. Mr. Myers stated that the Township should have been notified by PennDOT of their road construction work. He suggested that Mr. Husson contact the local PennDOT representative on any maintenance projects in the area.

SOLICITOR’S REPORT by Atty. Rausch

The Township Solicitor had nothing to add to his written report. Mrs. Shermeyer informed Atty. Rausch under "No Change" in his report that the Board has decided not to abandon their portion of Emig School Road. A turn around area and a "No thru Street" sign are needed for Dover Township’s portion of Emig School Road.

ADMINISTRATIVE ASSISTANT’S REPORT by Dolores Ladd

Chair Patterson explained that Mrs. Ladd was not in attendance due to a death in the family and is on bereavement leave until next Tuesday.

Bid Award for Sale of 1998 Dodge Truck - The bid opening for the sale of the 1998 Dodge Truck was held on Monday, May 23, 2005, at 2:00 PM. The following bid proposals were received: Dansco Sales, Freedom, PA for $1,060.00 (no 10% security deposit); Robert Haugh, Spring Grove, PA for $4,557.00; Todd D. Hines, Germfask, MI for $3,350.00; and US Properties Outlet, Inc. for Meeting Minutes of 5/23/05 - Page 4.

$1,769.00. The Highway Crew Leader has recommended the sale of the truck to the high bidder. Motion by D. Hull and second by M. Shermeyer to accept the high bid from Robert Haugh, Spring Grove, PA in the amount of $4,557.00 for the sale of the 1998 Dodge Truck. Passed with 5 ayes.

Principal Portfolio Review - Mrs. Ladd and Mr. Patterson met with the Principal Financial Group Representative and R. J. Hall to perform an annual review of the Township’s pension plan resulting in the addition of six more investment options at no additional cost to the plan. Mr. Patterson also reported that forfeitures will be distributed among the employees’ pension plan. Mrs. Shermeyer questioned why the additional options were all Principal proprietary funds. She was given a reference copy of the available investment options.

Community Information Guide - Information on the history, government, and services available in Dover Township is needed for the preparation of the Community Information Guide. Board Consensus was given to Mrs. Shermeyer to compile the necessary information for the front page in order to complete the map project with Dover Borough. Mrs. App is available to assist Mrs. Shermeyer.

Act 902 Grant - The Township received the Act 902 Grant from the State in the amount of $32,823.00 for reimbursement for the yard collection area, vacuum leafer, and public education cost that was applied for last year.

COMMENTS/NEW BUSINESS FROM BOARD OF SUPERVISORS

Mr. Bonsell met with Sophie Simon and Dolores Ladd on the management of the Sewer Crew becoming the responsibility of Ms. Simon. She had many ideas and suggestions of which she outlined in the Board’s packet. He also advised that the Board should look into hiring temps to supplement some employee positions.

Zoning Officer’s Report - Chair Patterson highlighted important items listed in the Zoning Officer’s Report as presented. Terra Vista extended their approval deadline to June 27, 2005. The Board acknowledged the awareness letter for the Walgreen/Commerce Bank Penn DOT Highway Occupancy Permit Application.

Highway Crew Leader’s Report - Mr. Kern outlined in his report some of their current road projects. Mrs. Shermeyer questioned the Township Engineer on the responsible party for the Prospect Street sewer lateral shear the Township crew recently repaired. Mr. Myers stated that he will investigate the specifics of the matter and will report back to the Board.

Mr. Husson reported that the first free concert of the season was held on Sunday. The season opened with the Dover Area Intermediate and High School Jazz Bands. It was a good turnout with approximately two hundred attendants. He also announced that possibly next month the Dover Ambulance Club will have a second full time ambulance in operation to better service the Dover area residents and neighboring municipalities .

An announcement from Chair Patterson was made that the Board of Supervisors met with Keystone Municipal Service representatives at 6:00 PM this evening to discuss the hiring of an Interim Manger and conducting an executive search for a new Township Manager. The interim management services provided would be for three days a week at $75 per hour. Motion by M. Husson and second by D. Hull to hire interim management services with Keystone Municipal Services for an Interim Manager for three days a week, a minimum of seven hours per day, at $75 per hour. Passed with 5 ayes. The Township Solicitor mentioned for the record that professional services do not require a bidding process. Motion by D. Hull and second by S. Patterson to hire Keystone Municipal Services to locate qualified professionals for the Township Manager position at $4,500 for the executive search to begin immediately. Discussion - Mr. Bonsell affirmed that he was not ready to make this decision. He thought the matter would be discussed first in an Executive Session. Mrs. Shermeyer also agreed stating that she had some unanswered questions. Motion by M. Shermeyer and second by S. Patterson to table the motion until after an Executive Session is held. Passed with 5 ayes.

Chair Patterson requested an Executive Session at 8:20 PM.

Chair Patterson reconvened the regular meeting at 8:40 PM.

Motion by M. Shermeyer and second by M. Husson to take the motion off the table. Passed with 5 ayes. The previous motion as stands was repeated to hire Keystone Municipal Services to locate qualified professionals for the Township Manager position at $4,500 for the executive search to begin immediately. Passed with 5 ayes.

Discrimination and Harassment Training - In addition to the $2,500 proposal received from Arlene Angelo of Ballard, Spahr, Andrews, and Ingersoll LLP for employee training on discrimination and harassment, Mr. Bonsell received a proposal from Donald B. Owen, Esquire, of $750 per day plus mileage expenses. The Board requested a brief meeting with them and Mrs. Ladd’s previous contact prior to the start of their next regular meeting.

There were no comments from the public present.

ADJOURNMENT

Motion by M. Shermeyer and second by D. Bonsell to adjourn the regular meeting at 8:47 PM.

Public Meeting Minutes (please click on this link to access the Minutes from the Public Meeting (On-Lot Septic Disposal) held 5/9/05

5/9/05

The Dover Township Board of Supervisors regular meeting for May 5, 2005 was called to order at 8:05 PM by Chairman Shane Patterson in the Auditorium of the Dover Area Intermediate School. Supervisors present were Shane Patterson, Duane Hull, Madelyn Shermeyer, Michael Husson, and Donald Bonsell, Other Township Representatives in attendance were Dolores Ladd, Administrative Assistant, and Laurie Rummel, Treasurer, and Dawn Slegel, Secretary. Also in attendance were 2 citizens and 1 reporter. This meeting is being recorded for minutes purposes only.

WORK SESSION AND MEETING MINUTES of April 25, 2005

Motion by M. Shermeyer and second by D. Hull to approve the Work Session and Meeting Minutes of April 25, 2005 as presented. Passed with 5 ayes.

Chairman Patterson announced that a Public Meeting was held prior to this regular meeting at 6 PM to discuss the Act 537 Plan.

TREASURER’S REPORT by Laurie Rummel

Mrs. Rummel presented the expenditures for April 25, 2005 to be approved in the amount of $194,973.86 coming from all funds. Motion by M. Husson and second by D. Bonsell to approve the expenditures for April 25, 2005 in the amount of $1,94,973.86 as presented. Passed with 5 ayes. Mrs. Shermeyer will sign checks on Monday mornings since it was the auditors’ recommendation to have two original signatures on the checks.

There were no public comments at this time.

ADMINISTRATIVE ASSISTANT’S REPORT by Dolores Ladd

Probationary Period Completion Acknowledgment - Beverly Root has successfully completed her six month probationary period at the Wastewater Treatment Plant and her supervisor has recommended her for permanent full time status. Board Consensus to acknowledge the completion of Beverly Root’s probationary period and approve her as a permanent Dover Township Employee.

Advertisement for Road Materials Bid Proposals, Etc. - The road materials, equipment rentals, and asphalt placement bids are advertised for opening on June 8, 2005. The awards will be made at the June 13th Board of Supervisors Meeting. Chair Patterson asked if the School District was contacted to do a joint bidding. Mrs. Ladd reported that Mr. Leen of C. S. Davidson said that it was too late to prepare for a joint bidding this year. Motion by M. Shermeyer and second by D. Hull to advertise for bids on road materials, equipment rentals, and asphalt placement for various project. Passed with 5 ayes.

Discrimination and Harassment Training - A proposal for a one day discrimination and harassment training session was received from Ballard, Spahr, Andrews & Ingersoll, LLP. The Board agreed that Mrs. Ladd should try to contact other potential proposals that provide this same type of in-house training prior to the end of May.

School Facility Use - Mr. Bonsell expressed his thanks for the use of the school’s facility. He was informed by Dr. Nilsen that the services provided tonight would be at no cost to the Township. A letter of appreciation will be sent to the School District.

Executive Session - Mr. Husson requested a brief Executive Session after the regular meeting to discuss a personnel matter.

Community Development Block Grant - For informational purposes, municipalities in the County have been given the opportunity to participate in the 2006-2008 Community Development Block Grant Program. If Dover Township wishes to continue in the program, no action is necessary. Dover Township has done several projects with this funding. The Board wishes to continue in the Community Development Block Grant Program.

National Public Works Week - An appreciation luncheon will be held for the public works department during this week, which is May 15 - 21, 2005. The lunch menu consists of steak, baked potatoes, salad, and dessert. Motion by S. Patterson and second by D. Bonsell to approve Resolution 2005-11 the proclamation for "National Public Works Week" along with the celebration of an appreciation luncheon for the public works department to not exceed $1,000. Passed with 5 ayes.

CHAIRMAN’S REPORT by Chair Patterson

Personnel Issue - The Township Manager was not in attendance because Dover Township and Mr. Morris have entered into a pending separation agreement. This was a mutual decision made between Mr. Morris and the Dover Township Board of Supervisors.

Separation Agreement - In the Separation Agreement, Mr. Morris will be entitled to six months salary disbursed in one lump sum, approved paid sick leave and vacation time, three months of health care. Legal action has been waived by both Dover Township and Mr. Morris. All contacts regarding the employment of Mr. Morris will be directed to the Township Solicitor. If Mr. Morris would service Dover Township through contractual services, it would be at a per diem rate of $55.00 an hour plus mileage and accrued pocket expenses. Motion by M. Shermeyer and second by S. Paterson to approve the Separation Agreement and Release Form contingent on payroll verification of vacation and sick leave time. Discussion - A timeline should be established for Mr. Morris to sign the Separation Agreement and Release Form. Amended Motion to have Mr. Morris sign the Separation Agreement and Release Form prior to May 23, 2005. Agreeable with M. Shermeyer and S. Patterson. The agreement contains the language of a timeframe for his signature. Motion by M. Shermeyer and second by S. Patterson to rescind the amended motion. Passed with 5 ayes. Motion by M. Shermeyer and second by D. Hull, as presented previously, to accept the Separation Agreement and Release Form contingent on payroll verification of vacation time and sick leave. Passed with 5 ayes.

Personnel Issue - The employment of Denny Jadro had been discontinued by the Board of Supervisors. A dismissal hearing was held on April 28, 2005 in which Mr. Jadro elected not to attend. At this time, Mr. Jadro was terminated and is no longer employed by Dover Township.

Abandonment Request - Emig School Road is situated in Dover Township and continues into Jackson Township. Jackson Township has sent a letter expressing their request to abandon their portion of Emig School Road from Biesecker Road to Lefever Road. Mrs. Ladd forwarded a copy of letter to the Highway Crew Leader to determine the effect on Dover Township’s portion of Emig School Road. His comments were that it may be a turn around problem for working, maintenance, and snowplowing. It may need a turn around and a "No Thru Street" sign. The Board has requested additional comments from Glen Kern and Wayne Latchaw on a turn around for their maintenance and emergency vehicles. Mrs. Ladd was instructed to communicate back to Jackson Township that by Board Consensus Dover Township will not be abandoning their portion of Emig School Road.

Senior Center Reimbursement - Electrical work totaling $600.00 was done by Bollinger’s Electric for the Senior Center in order to hook up computers in the Community Building Senior Center. The Senior Center has requested partial or full reimbursement for the expenditure. Motion by D. Hull and second by M. Shermeyer to reimburse the Senior Center $600.00 for the electrical work, but advise that future expenditures incurred by the Senior Center at the Community Building be presented to the Board prior to the actual work. Passed with 5 ayes.

COMMENTS/NEW BUSINESS FROM BOARD OF SUPERVISORS

Mrs. Shermeyer presented the Fishing Derby flyer information to the Board.

Mr. Husson gave the Board members each a copy of the Dover Area Ambulance Club 2004 Annual Report for their review.

Mr. Husson received an email from the Recreation Director concerning the rental fees for the Community Building Social Room. Since the maximum seating capacity has been reduced several times from 500 to the current number of 300 people, she would like the Board to consider reducing the rental fee from its current cost of $500 to $300 with the accommodation lessened. The Board will address the reduction of the rental fee for the Community Building Social Room in the 2006 Fee Resolution.

Chair Patterson has been receiving numerous letters from sewer and water users disputing their late fees. In reviewing these late fees, Mr. Patterson thought they should be dealt with on a case-by-case basis. He explained that it does not look good for customer service, if the Board of Supervisors needs to act on a $12 late fee. If the complainant is not a habitual late payer, the late fee may be waived by Township staff. A monthly report of waived late fees and who received the waiver will be distributed to the Board. When a late fee is disputed, it will be noted on a comment screen if the fee was waived or denied. Board Consensus to allow Township staff the authority to waive or deny sewer or water late fees on a case-by-case basis with the results documented on the accounts.

Chair Patterson reported that Dover Borough and Dover Township are working together to create an Intermunicipal Comprehensive Plan. The Committee members consist of from the Dover Borough, Lori Koch and Jan Eisenhart, Dover Council Members; Brad Lentz, Borough Manager; from Dover Township, Vincent Rice, Businessman; Scott Kurtzman, Resident At-Large; Wayne Hoffman, Planning Commission; Harry Smith, Zoning Officer; Michael Husson, Supervisor; and Pam Schellenberger of the York County Planning Commission. So far, grant money has been received for this project in the amount of $30,000. The School District has selected Alan Bonsell as their liaison to this project.

COMMENTS FROM THE PUBLIC PRESENT

Betty March, 2832 Grandview Avenue, wondered how long this Township Manager was employed at Dover Township. Chair Patterson responded just over two years. She also commented that she marks her quarterly water bill due date on a calendar to keep track of it. The small postcards seem to get lost in the mail.

ADJOURNMENT

The regular meeting was adjourned at 9:15 PM into an Executive Session.

4/25/05

The Dover Township Board of Supervisors regular meeting for April 25, 2005 was called to order at 7:03 PM by Chairman Shane Patterson in the Meeting Room of the Dover Township Municipal Building. Supervisors present were Shane Patterson, Duane Hull, Madelyn Shermeyer, Michael Husson, and Donald Bonsell, Other Township Representatives in attendance were Atty. Charles Rausch, Township Solicitor, Terry Myers, Township Engineer, Harry Smith, Zoning Officer, and Dawn Slegel, Secretary. Also in attendance were 10 citizens and 1 reporter. This meeting is being recorded for minutes purposes only. The Pledge of Allegiance was recited.

MEETING MINUTES of April 11, 2005

Motion by M. Shermeyer and second by M. Husson to approve the Meeting Minutes of April 11, 2005 as presented. Passed with 5 ayes.

Chairman Patterson announced that Executive Sessions were held on April 20 and 21, 2005 in regards to personnel matters. He also added that a work session was held prior to the regular meeting of April 25, 2005 with Brad Hengst, Sewage Enforcement Officer, to discuss the Act 537 Plan.

TREASURER’S REPORT

Chairman Patterson noted that the warrant total is high due to a sewer bond payment in the amount of $1,056,328.00. Motion by M. Shermeyer and second by D. Hull to approve the expenditures for April 25, 2005 in the amount of $1,299.061.04. Passed with 4 ayes and 1 nay with opposition by M. Husson.

PUBLIC COMMENT PERIOD

Brad Hengst, Sewage Enforcement Officer, requested board approval for the installment of a site specific alternate septic system on the property of Kevin and Tina Newcomer, 6230 Davidsburg Road with a maintenance agreement. This complex process involves DEP approval before permitting, the installation of a system that has an ultraviolet disinfection, and the abandonment of the well in front of the property to drill a new well in the rear of the property. The soil, which was tested by a soil scientist, was not suitable for a septic system in the rear. It is suitable in the front of the property, but it is not deep enough for a conventional system. Motion by M. Shermeyer and second by D. Hull to approve the site specific septic system with the ultraviolet disinfection according to the Sewage Enforcement Officer’s specifications and the Township Solicitor’s review of the Maintenance Agreement for 6230 Davidsburg Road. Passed with 5 ayes.

Dave Hoffman, 4202 Davidsburg Road, asked the Board if a decision has been made on how the Township will handle the Sewage Management Program and the establishment of sewage districts. Chair Patterson reported that the Board is reviewing the process with a draft ordinance and providing the public with an informational meeting scheduled for May 9, 2005 at 6 PM in the Dover Area Intermediate School Auditorium. Mr. Hoffman was given a copy of the draft Sewage Management Program Ordinance per his request.

Jeff Mayle, 2141 Conewago Road, presented a petition signed by 68 Township residents stating their support in having a special public meeting with the Dover Township Board of Supervisors and Glen Gery Brick Company to discuss the ongoing zoning issues in Dover Township. A copy will also go to the Glen Gery Brick Company.

ZONING OFFICER’S REPORT by Harry Smith

Bull Road Mini-Storage Reverse Subdivision and Land Development Plans - Mr. Smith explained that this plan was originally approved on September 22, 2003. The only revision to the plan is the change of ownership. Motion by M. Shermeyer and second by D. Hull to reapprove the reverse subdivision and land development plans for Bull Road Mini-Storage. Passed with 5 ayes.

 

Buchanan/D & D Subdivision Plan - Dave Hoffman of Land Surveyors presented the subdivision plan for Buchanan/D & D. In this plan, Steven Buchanan is acquiring 2 acres to add to his existing 8 acre tract. Motion by M. Husson and second by M. Shermeyer to grant the 3 waivers as follows: 1. Cartway improvements 704.b; 2. Show man-made features on the plan 601.b.3; 3. File a preliminary plan 304. Passed with 5 ayes. Motion by M. Husson and second by D. Hull to approve the Buchanan/D & D Subdivision Plan. Passed with 5 ayes.

Belmont Rezoning Request - Belmont Associates is requesting the rezoning of land currently zoned Agriculture located north of Dover Borough near Dovertowne Apartments to the R3 Zone. Board Consensus is that the Zoning Officer explain to the applicant that the Dover Township Board of Supervisors is not interested in rezoning the requested land from agriculture to residential. The Board, having just received the information, may review it and present any difference in opinion to the Chair. Atty. Rausch stated that the applicant is welcome to file a formal request but he should be aware that the Board did express their direction on the matter.

Year-End Zoning Comments - Chair Patterson advised Board members to get their comments to the Zoning Officer concerning his year-end zoning issues. The Zoning Officer will then compile the recommendations from the Board for a final review.

Terra Vista - For information purposes, Terra Vista has granted a thirty day time extension on their plan.

Walgreen - PennDOT is requesting a response from the Board on the Walgreen traffic study. In the Board’s comments back to PennDOT, their recommendations were to have the northbound left turn lane on Carlisle Road (on to Alta Vista Road) be extended to the maximum stacking capacity and to have provisions for directional arrows on the signal light at the Fox Run/Alta Vista/Route 74 intersection for all the left turn lanes.

ENGINEER’S REPORT by Terry Myers

Palomino Road Sanitary Sewer Project - C. S. Davidson will be issuing a Certificate of Substantial Completion, along with a list of items which need to be completed, to Gregory Contractors for finalization of the Palomino Road Sanitary Sewer Project. The notices to connect will then be sent to the appropriate Palomino Road residents. Due to wet conditions, only part of the lawn restoration work has not been completed.

Staunton Water Tank Fencing Contract - The bid specifications are ready to be advertised.

Annual Materials and Road Maintenance Contracts - Quantities for the road contracts were discussed with the Highway Crew Leader today. Joint project bidding with the School District and the Dover Borough might be possible to save costs to all parties. An Intergovernmental Agreement must be executed by those involved. A further determination can be made after communication with Todd Hoover at the School District of their projects. The existing contract expires the end of May and the bidding process should take place as soon as possible.

Brookside Park Pedestrian Bridge - The DEP application for the Brookside Park Pedestrian Bridge came back as administratively incomplete. C. S. Davidson will make the necessary corrections and refile. Between DEP and the Army Corp. of Engineers, the review process could take up to 180 days.

Act 220 Water Report - C. S. Davidson is assisting with the annual water report due by either June or July and the Act 220 water reports for all Township wells. Ms. Bender in the Utility Department has the annual water report substantially completed, except for the new lines.

Chair Patterson requested a five minute recess at 7:58 PM and he reconvened the public meeting at 8:05 PM.

SOLICITOR’S REPORT by Atty. Rausch

Credit Connection Racing Team - It was the Township Solicitor’s advice that the Board does not become involved in granting nonprofit status for organizations. Board Consensus to have the Township Solicitor respond by letter with his legal interpretation concerning the nonprofit status request from the Credit Connection Racing Team.

Atty. Rausch requested an Executive Session to discuss personnel matters.

MANAGER’S REPORT by Chair Patterson

Line Painting Bid Award - The joint line painting bid was prepared by Manchester Township this year. Carroll, Dover, East Manchester, Hellam, Lower Windsor, Manchester, Monaghan, and Windsor Townships, and Dillsburg Borough are the participating municipalities. Bid proposals were received from the following companies: Alpha Space Control Co., Inc., Fayetteville, PA, for a total of $116,530.13; Interstate Road Management, Hazleton, PA for a total of $120,827.13; and Midlantic Marking Inc., Gaithersburg, MD, for a total of $137,391.58. An estimated cost of Dover Township’s line painting totaled $24,792.30. Motion by M. Husson and second by D. Hull to accept the low bidder, Alpha Space Control Co., Inc., for Dover Township’s obligation of $24,792.30. Roll Call Vote - D. Bonsell, yes; M. Husson, yes; M. Shermeyer, yes; S. Patterson, yes; and D. Hull, yes. Passed.

 COMMENTS/NEW BUSINESS FROM BOARD OF SUPERVISORS

Mrs. Shermeyer reported that Ms. Sprenkel, Recycling Coordinator, is asking the Board’s permission to purchase recycling bins. A piggyback purchasing program with York County Solid Waste Authority will provide a substantial savings to Dover Township. Her request is to purchase 3,000 recycling bins at approximately sixty cents per bin for a total of $1,800. Storage space for this large quantity is a problem. Covering them with a tarp outside of the Salt Dome was the recommended available storage. Board Consensus for Dover Township to joint bid with York County Solid Waste Authority to obtain 3,000 recycling bins.

Mr. Husson gave an updated progress report of the Intermunicipal Comprehensive Plan Committee. A Request for Qualifications (RFQ) prepared by the Committee was forwarded to consulting firms by the York County Planning Commission. They received seven packets from interested consulting firms. Each committee member is reviewing and evaluating two packets each month. After all of the packets have been evaluated, the Committee will narrow their selection to three or fours consulting firms, which will then be sent a Request for Proposal (RFP). The select firms will make a presentation to the Committee. It is anticipated that the Committee will have the consulting firm chosen by the middle of June.

Mr. Hull distributed two months of reports from Northern York County Regional Police for the Board’s review. He noted that the one report is their 2004 Annual Report.

There were no comments from the public present at this time.

Chair Patterson recessed the regular meeting to an Executive Session to discuss personnel matters at 8:19 PM Atty. Rausch stated that the Board may reconvene to make some final decisions.

Chair Patterson reconvened the public meeting at 9:24 PM.

Chair Patterson requested a motion regarding Dennis Jadro. Motion by M. Shermeyer and second by D. Hull that based on the findings of fact by the independent investigator, to suspend Dennis Jadro immediately without pay pending a dismissal hearing to be held on Thursday, April 28, 2005, 6:00 PM, at the Township Building. Passed with 5 ayes.

Chair Patterson requested a motion regarding Susan Smeal. Motion by D. Hull and second by D. Bonsell that based on the findings of fact by the independent investigator, to dismiss Susan Smeal immediately. Passed with 5 ayes.

ADJOURNMENT

The meeting was adjourned at 9:26 PM.

4/11/05

The Dover Township Board of Supervisors regular meeting for April 11, 2005 was called to order at 7:00 PM by Chairman Shane Patterson in the Meeting Room of the Dover Township Municipal Building. Supervisors present were Shane Patterson, Duane Hull, Madelyn Shermeyer, Michael Husson, and Donald Bonsell, Other Township Representatives in attendance were Michael Morris, Manager, and Dawn Slegel, Secretary. Also in attendance were 6 citizens and 1 reporter. This meeting is being recorded for minutes purposes only. The Pledge of Allegiance was recited.

MEETING MINUTES of March 28, 2005

Motion by D. Hull and second by M. Shermeyer to approve the Meeting Minutes of March 28, 2005 as presented. Passed with 5 ayes.

TREASURER’S REPORT

Motion by M. Husson and second by D. Bonsell to approve the expenditures for April 11, 2005 in the amount of $263,398.64. Passed with 5 ayes.

PUBLIC COMMENT PERIOD

Persons on Agenda

Connie Poff, Credit Connection Race Team - Ms. Poff was trying to obtain a resolution letter from the Board of Supervisors designating Credit Connection Race Team as a non-profit organization in order to receive a bingo license from the County to hold a basket bingo at the Community Building on July 10, 2005. She was informed by the County Treasurer that if the organization did community service for the Township, this would meet the qualifications. The Board will review the non-profit status qualifications with the Township Solicitor and make their decision at the next meeting. She will be notified of their decision.

MANAGER’S REPORT by Michael Morris

Authorization to Advertise for Bids on 1998 Dodge 250 Truck - The new pick-up truck was received for the Water Department. It was recommended that the Township advertise bids for the old truck. Motion by D. Hull and second by M. Husson to authorize the advertisement to receive bids for the 1998 Dodge 250 Truck with utility bed and snowplow. Discussion - Mr. Bonsell questioned whether the truck could be kept and used as a back-up truck since the resale value is minimal. Per the Manager’s discussion with the Highway Crew Leader, he suggested that it be sold. Passed with 5 ayes.

Conewago Township Sewer Capacity Request - The Board received a letter from the Dover Township Sewer Authority Chairman on the sale of 179 EDU’s to Conewago Township and their usage of the Dover Township Wastewater Treatment Facility. The Board received confirmation from Mr. Kann that this letter was in agreement with the Dover Township Sewer Authority. Motion by M. Husson and second by D. Hull to allow Buchart-Horn to prepare the Intermunicipal Agreement and the revised debt service to include Conewago Township. Discussion - Mr. Bonsell asked if the cost involved in preparing these documents is the responsibility of Conewago Township and this should be included in the correspondence to them. Passed with 5 ayes. Mr. Bonsell was concerned about the loss of state funds and increased nitrate treatment costs having a huge impact on the Meeting Minutes of 4/11/05 - Page 2.

Township in the near future. Mr. Morris did receive confirmation from the Board members that they are all receiving the Sewer Authority meeting minutes.

Draft On-Lot Ordinance - The Manager handed out an information packet to the Board which would be sent to septic system residents which contained the Act and a pamphlet addressing frequently asked questions and answers to them. The Sewage Enforcement Officer will be at the next Supervisors Meeting at 6 PM as a review of the May 9th Public Meeting. Mr. Bonsell acknowledged receipt of the York County Solid Waste Manifest Report he requested.

Community Building Parking Lot - Grading was completed at the Community Building to expand the parking area.

Barbeque Pit - The Manager will show Mr. Meckley of the Weigelstown Lion Club the site chosen for the proposed barbeque pit area. The Board approved pit location had to be relocated because that area is now parking lot. The new location is near the Davidsburg Road entrance way to the Community Building.

Medic 98 Rent Discussion - The Dover Township Volunteer Fire Department would appreciate a contribution from the monthly rent of Medic 98 toward the reimbursement of their common expenses. Mr. Morris suggested increasing the Township’s annual contribution to the fire department to subsidize their deficit of funds. Motion by M. Shermeyer and second by D. Bonsell to give the Dover Township Volunteer Fire Department 75% percent of the $700 that the Township receives as monthly rental income collected from Medic 98. Passed with 3ayes and 2 nays with opposition by M. Husson and S. Patterson.

Palomino Road Sewer Project - Mr. Morris read an updated project report from the Township Engineer. General information letters were hand delivered to the Palomino Road sewer residents. Mrs. Shermeyer asked the status of the Baker/Garner property. The lateral issue has been resolved with Lori Garner.

Queen Street Water Line Project - After the preconstruction meeting, the spaghetti lines were marked on Queen Street. The project is moving ahead.

Community Building Rentals - The Fire Marshall posted the Community Building with the seating capacity of the Social Room according to the new building codes.

Supervisor Concern - Mr. Patterson attended a School Board Meeting where he learned that the School Board will be seeking proposals for cracking sealing and paving of macadam parking areas throughout the Dover Area School District. His recommendation was that the Township and the School District could seek joint proposals as a cost savings to benefit the taxpayers of both Dover Township and Dover Area School District. Board Consensus to coordinate cracking sealing and paving joint projects (all costs inclusive) with the Dover Area School District after presenting to the Highway Crew Leader for approval of the cost and time. Mr. Morris will discuss the scope of work with the School Superintendent.

Mr. Patterson also reiterated a previous discussion of changing the Board of Supervisors meeting schedule for next year as to be able to have liaisons attend School Board Meetings.

PELRAS Seminar - Mr. Morris attended a Public Employee Labor Relations Advisory Seminar dealing with case laws associated with labor.

Executive Session - Mr. Morris requested an Executive Session to discuss personnel matters.

Questions/Comments for the Manager -Confirmation by the Manager indicated that a letter was sent to Senator Punt concerning the ACRE Initiative Program. Mr. Shermeyer questioned whether a response was forwarded to PennDOT per the February 18, 2005 Brownstone traffic study letter from Johnston and Associates. The Board requested that the Planning Commission provide them with a recommendation on this matter. Mrs. Shermeyer informed the Manager that Dover Township should be receiving additional paperwork from the Fire Commission or VLAP regarding the 2% loan, which the Township Fire Chief would like acknowledgment of receipt.

The Board agreed to pay the Township Volunteer Fire Department in one payment for the whole year reimbursement of the Medic 98 expenses at $525 times 12 months. The Treasurer will have to rebalance the 2005 Budget.

COMMENTS/NEW BUSINESS FROM BOARD OF SUPERVISORS

Mr. Hull reported that he attended a Zoning Class, along with Mrs. Shermeyer, held on three evenings. It was quite interesting to him. He said the course contained very good information and was well worth it.

There were no comments from the public present at this time.

ADJOURNMENT

Motion by D. Hull and second by M. Husson to adjourn the meeting at 8:23 PM to an Executive Session to discuss personnel matters. Passed with 5 ayes.

3/28/05

The Dover Township Board of Supervisors Meeting for March 28, 2005 was called to order at 7:04 PM by Chairman Shane Patterson in the Meeting Room of the Dover Township Municipal Building. Supervisors present were Shane Patterson, Duane Hull, Madelyn Shermeyer, Michael Husson, and Donald Bonsell, Other Township Representatives in attendance were Michael Morris, Manager, Harry Smith, Zoning Officer, and Dawn Slegel, Secretary. Also in attendance were 9 citizens and 1 reporter. This meeting is being recorded for minutes purposes only. The Pledge of Allegiance was recited.

Chairman Patterson announced that an Executive Session was held after the Board of Supervisors Meeting on March 14, 2005 in regards to personnel matters.

MEETING MINUTES of March 14, 2005

Motion by D. Hull and second by M. Husson to approve the Meeting Minutes of March 14, 2005 as presented. Passed with 4 ayes and 1 recuse by Madelyn Shermeyer due to her absence.

TREASURER’S REPORT

Motion by M. Husson and second by D. Bonsell to approve the expenditures for March 28, 2005 in the amount of $209,765.23. Passed with 5 ayes.

PUBLIC COMMENT PERIOD
Persons on Agenda

Dennis Meckley, Weigelstown Lions Club, presented the 2000 plans for a proposed barbeque pit at Lehr Unity Park, which included a site plan, the pit location, and the structural design. Terry Linsey and Fred Wentzel were also present representing the Weigelstown Lions Club. They wanted to get the Supervisors’thoughts to determine if plans for a permanent barbeque pit are still what the Board would like to have at the park or a temporary location for their future barbeques. The Lions Club holds four barbeques a year. Board permission had been granted previously for a temporary pit along the southeast corner of the Lehr Park parking lot. Beside the pit, the Club is proposing a 10' x 14' enclosure to store their equipment. Designated staff names were given to Mr. Meckley as Township contacts for the project. Mr. Bonsell recommended that the Lions Club plan for the future anticipating the growing population of the Township in their construction.

Sydney Shaffer, 1964 Dorwood Drive, asked for permission to dump tree trimmings off at the Township brush drop-off area at least two mornings within the next two weeks. He explained that he will be traveling on weekends for a month and will be unavailable on Saturdays. The Board will allow Mr. Shaffer to bring his trimmings to the dump site for the two requested days. He was informed that he should contact the Township Manager of the specific dates and times.

ZONING OFFICER’S REPORT by Harry Smith

Faire Wynd Phase 1 Final Subdivision Plan - John Runge of Gordon L. Brown and Associates presented the final subdivision plan for Faire Wynd Phase 1. Motion by M. Shermeyer and second by S. Patterson to approve the Faire Wynd Phase 1 Final Subdivision Plan conditioned on completion of the following outstanding items: 1. Provide public improvement security; 2. Payment of recreation in-lieu-of fees; and 3. Reservation of sewer capacity prior to recording the plan. Passed with 5 ayes.

Terra Vista Preliminary Subdivision Plan - Terra Vista has granted Dover Township a time extension until April 25, 2005 to act on their preliminary subdivision plan. Mr. Husson questioned whether the Board needs to accept Terra Vista’s time extension request. Mr. Smith explained that if the Board didn’t automatically accept the extension, the plan would be deemed approved.

Plan Approval Process - Mr. Smith recommended revisions to the current plan approval format as presented in his report. A separation was made between the outstanding items to be completed by the Developer/Engineer and the administrative/financial issues to be addressed after plan approval and prior to plan recording. The Zoning Officer needs to create the list of outstanding items, including administrative matters, as a record in the minutes. The new format for plan approval was acceptable to the Board. Board Consensus was to have zero outstanding items on all plans with the exception of the financial items by the Thursday prior to the Board of Supervisor’s Monday meeting.

Zoning Issue Comments - Mr. Smith would appreciate receiving written comments from each Board member on the zoning issues presented in the previous packet.

ENGINEER’S REPORT - The Township Engineer submitted his written report to the Board of project updates. Mrs. Shermeyer requested clarification by the Township Engineer on receipt of a letter pertaining to the Palomino Road Project. Mr. Bonsell wants to view the revised loan repayment schedule of the reduction in years for the Palomino Road Project incorporating the new additional nine lots.

SOLICITOR’S REPORT - There was no report submitted by the Township Solicitor for this meeting.

MANAGER’S REPORT by Michael Morris

Per Capita Tax Exoneration Requests - Motion by M. Husson and second by D. Bonsell to approve the two requests for exoneration of the 2005 Per Capita Taxes as set within Dover Township’s guidelines. Passed with 5 ayes.

Bank Proposals - Staff is in the process of reviewing bank proposals to streamline the utility collection process.

Draft On-Lot Ordinance - Prior to the public meeting on May 9, 6 PM, at the Intermediate School, the Board should review and make the appropriate revisions to the draft on-lot ordinance.

Act 57 Tapping Fee Legislation - The Sewer Authority has recommended that Buchart-Horn conduct a sewer rate study due to the loss of state funding and increased nitrate treatment costs.

Executive Session - Mr. Morris requested an Executive Session to discuss personnel issues.

Questions/Comments for the Manager - Mr. Bonsell asked to review a copy of the manifest report as described in the draft on-lot ordinance. Mrs. Shermeyer questioned whether the public meeting on May 9 would also be an educational component. Mr. Morris stated that the May 9 public meeting will be an initial informative meeting combined as a public component for public input. Mrs. Shermeyer requested a copy of the letter from Atty. Rausch to Mr. D’Altilio noting that the entire Board should receive this copy also.

COMMENTS/NEW BUSINESS FROM BOARD OF SUPERVISORS

Mrs. Shermeyer reported that District 3 Polling Place has been moved from the Dover Township Municipal Building to Salem Lutheran Church, 2001 George Street.

Mrs. Shermeyer conveyed thanks to the Board of Supervisors from the Volunteer Fire Department for supporting their Appreciation Banquet held on Saturday, March 26.

Mrs. Shermeyer referenced a letter from PSATS regarding the Governor’s ACRE program. Motion by M. Husson and second by M. Shermeyer to draft a letter to Senator Punt that the Dover Township Board of Supervisors is supporting PSATS in opposition of Governor Rendell’s proposed ACRE Initiative. Passed with 5 ayes.

Mrs. Shermeyer denoted a letter from Johnston Associates which asked the Board to send a letter to PennDOT stating that additional signal lights on Route 74 are not desired and plan to utilize the Palomino/Carlisle Road intersection as a connection for a Carlisle Road by-pass.

Mrs. Shermeyer requested discussion on the Medic 98 rent distribution with the Dover Township Volunteer Fire Department to offset some of their expenditures. Mr. Morris stated that it will be addressed as an agenda item at the next meeting.

There were no comments from the public present at this time.

ADJOURNMENT

Mr. Patterson adjourned the meeting at 9:23 PM to an Executive Session to discuss personnel matters.

3/14/05

The Dover Township Board of Supervisors Meeting for March 14, 2005 was called to order at 7:10 PM by Chairman Shane Patterson in the Meeting Room of the Dover Township Municipal Building. Supervisors present were Shane Patterson, Duane Hull, Michael Husson, and Donald Bonsell. Madelyn Shermeyer, Supervisor, was absent with prior notification. Other Township Representatives in attendance were Michael Morris, Manager, Atty. Charles Rausch, Township Solicitor, Terry Myers, Township Engineer, Harry Smith, Zoning Officer, and Dawn Slegel, Secretary. Also in attendance were 24 citizens and 2 reporters. This meeting is being recorded for minutes purposes only. The Pledge of Allegiance was recited.

Chairman Patterson announced that prior to this meeting, from 6 to 7 PM, a meeting was held with PennDOT representatives and Colonial Road residents to discuss possible Colonial Road improvements by PennDOT in the near future.

MEETING MINUTES of February 14, 2005

Motion by M. Husson and second by D. Hull to approve the Meeting Minutes of February 14, 2005 as presented. Passed with 4 ayes.

TREASURER’S REPORT

Motion by D. Hull and second by M. Husson to approve the expenditures for February 28, 2005 in the amount of $223,096.05. Passed with 4 ayes.

Motion by M. Husson and second by D. Hull to approve the expenditures for March 14, 2005 in the amount of $198,553.58. Passed with 4 ayes.

PUBLIC COMMENT PERIOD
Persons on Agenda

Nicholas Hansel, Dover Area Athletic Association, requested the Board’s permission to close Intermediate Avenue from the High School to the Intermediate School for approximately fifteen minutes on April 23, 2005 at 10AM for their second annual opening day parade ceremony. Atty. Rausch recommended that the association submit a copy of their liability insurance for his review. Board Consensus was to grant permission for the Dover Athletic Association to use Intermediate Avenue in their parade procession route on April 23, 2005 at 10 AM with the road closed to vehicular traffic for approximately fifteen minutes pending a satisfactory review of the insurance policy by the Township Solicitor.

Brett Fadely, Baseball and Softball, Dover Area Athletic Association, presented an update of his meeting with the Dover Borough regarding moving the baseball field from Lehr Unity Park to Ketterman Park. The Borough Council gave their permission to place the 14 - 16 age playing field to the grass area of Ketterman Park. The transition will take place in late Fall after the baseball/soccer seasons are over.

Persons not on Agenda

Kathy Lamparter, 4000B Bull Road, read a comment letter regarding the rezoning of her property to allow Glen Gery to quarry it.

Jeff Mayle, 2141 Conewago Road, read his unpublished letter to the newspaper editor pertaining to his view of the Glen Gery situation.

Atty. Rausch corrected Mr. Mayle’s comments stating that no one has ever been denied the opportunity to speak at any public hearing. The purpose of the public hearing is for the currative amendment. Any unrelated questions would have to be brought before this Board at a public meeting. As the record indicates, on the February 14 meeting, Mr. Mayle did show up and did have the opportunity to speak on the issues he thought were important. Atty. Rausch clarified the record with the statement that he only repeated what Glen Gery filed with the Township as far as them wanting to rezone three quarters of Dover Township. That is their currative amendment. Atty. Rausch expounded on the judicial process of the public hearing.

Chairman Patterson read a letter he received from a concerned citizen opposing the Glen Gery rezoning.

Mr. Mayle wants to see Glen Gery and Dover Township sit down and talk to work things out.

Atty. Rausch discussed the associated attorney’s fees specifing that Glen Gery started this whole process with a procedural validity challenge which challenged every zoning and subdivision ordinance that was ever adopted in the Township claiming that they were all invalid. In essence, their argument was that there is no zoning in Dover Township. Glen Gery lost that case and has appealed to the Pennsylvania Supreme Court. He remarked that this is not a fight that the Township chose.

Mr. Mayle could not understand why Conewago Township is working with Glen Gery and Dover Township cannot.

With no further comments from the public, Chairman Patterson requested that Mr. Smith begin the Zoning Officer’s Report.

ZONING OFFICER’S REPORT by Harry Smith

Faire Wynd Phase 1 Final Subdivision Plan - John Runge of Gordon L. Brown and Associates presented the final subdivision plan for Faire Wynd Phase 1. Two waivers were granted by the Board on May 24, 2004 to allow slant curbing and a reduced cartway width. Motion by M. Husson and second by S. Patterson to approve the Faire Wynd Phase 1 Final Subdivision Plan with all outstanding items being addressed prior to the plan recording: 1. Complete the loop to connect the water lines to the existing neighboring development; 2. Stormwater management plan approval by the Township Engineer describing how Phase 1 stormwater is to reach site outlet structure and showing Phase 1 outflow structures and calculations; 3. Provide public improvement security; 4. Soil erosion and sedimentation control plan approval from the York County Conservation District; 5. Payment of recreation in-lieu-of fees; 6. Reserve sewer capacity. Denied with 2 ayes and 2 nays with opposition by D. Hull and D. Bonsell. Mr. Hull and Mr. Bonsell agreed that the intent was not to deny the plan.

Mr. Smith stated that he does have an extension letter from the applicant valid until March 28, 2005. Motion by S. Patterson and second by D. Bonsell to rescind the prior motion and table the Faire Wynd Phase 1 Final Subdivision Plan until the outstanding items can be resolved. Passed with 3 ayes and 1 nay with opposition by M. Husson.

Pro Pallet Issue - Mr. Smith informed the Board that Mrs. Lentz has denied Pro Pallet access to her property. Pro Pallet is proceeding with stormwater improvements on their property only. Mr. Runge reported that as noted on the plan, Pro Pallet gave a ten foot easement for any future driveway expansion. Also included is a note stating that Pro Pallet and their prospective contractor will replace a portion of the existing culvert pipe to extend beyond the ten foot easement area for a proper connection to the existing pipe and expansion of the shoulder area.

Walgreen/Commerce Bank Final Subdivision Plan - James Holley of Holley Associates, Jay Tillman of Newman-Tillman Properties, LLC, Atty. Craig Sharnetzka, CGA Law Firm, John Seitz and Chris Schwab of TRG were present as representatives for the Walgreen/Commerce Bank Final Subdivision Plan. Motion by M. Husson and second by D. Bonsell to grant the following waivers: 304.b. Preliminary Plan and 704.b. Right-of-way and cartway widths for Carlisle and Davidsburg Roads. Passed with 4 ayes. Motion by D. Bonsell and second by D. Hull to approve the Walgreen/Commerce Bank Final Subdivision Plan contingent on completion of the following outstanding items: 1. Owner’s notarized signature and 2. GIS disk. Passed with 4 ayes.

Walgreen/Commerce Bank Land Development Plan - The land development plan for Walgreen/Commerce Bank was presented by the same representatives as above. The Township Engineer questioned the southbound lane on to Alta Vista Road as eleven foot wide against the curb line indicating PennDOT requirements are at minimum twelve foot wide. Mr. Seitz noted that Alta Vista is a township road and large trucks are not anticipated entrance from that direction. The design was made to insure the street alignment and to minimize the impact on the opposite side of Alta Vista Road. An eleven foot wide turn for large trucks is tight in the Township Engineer’s estimation. He suggested that an attempt be made with the adjacent property owner to negotiate right-of-way insuring the proper width for truck turns on to Alta Vista Road. Mr. Husson inquired about how the "pork chop" design would deter northbound vehicles on Route 74 from entering these two businesses. Mr. Seitz stated that the "pork chop" will be designed in accordance with PennDOT standards and ASHTO (national) standards. It will be a six inch raised "pork chop". Mr. Husson also had questions pertaining to modifying the yield sign on Davidsburg Road to a stop sign and the danger with trucks exiting the "right-out" turning into the opposite lanes of Route 74 because of inadequate turning room. Mr. Seitz indicated that these items will be addressed in their application to PennDOT. Motion by D. Hull and second by D. Bonsell to grant the following waivers: 304.b. Preliminary Plan and 704.b. Right-of-way and cartway widths for Carlisle and Davidsburg Roads. Passed with 4 ayes. Motion by D. Hull and second by S. Patterson to approve the Walgreen/Commerce Bank Land Development Plan contingent on the completion of the following outstanding items: 1. Owner’s notarized signature; 2. GIS disk; 3. Recording of subdivision plan; 4. Soil erosion and sedimentation control plan approval by the York County Conservation District; 5. Provide public improvement security; 6. Lighting plan approval; 7. PennDOT permit approval. Passed with 4 ayes.

Capital Self Storage Land Development Plan - David Hoffman presented the land development plan for Capital Self Storage. This plan is an expansion of the existing facilities located just south of Dover Borough. It includes three additional buildings approximately 20,000 square feet. No additional water or sewer capacity is necessary with this expansion. Stormwater management is directed to the South Main Street regional facility. Motion by M. Husson and second by D. Bonsell to grant the waiver of 304. Preliminary Plan. Passed with 4 ayes. Motion by D. Bonsell and second by M. Husson to approve the Capital Self Storage Land Development Plan contingent on completion of the following outstanding items: 1. Planning module approval by DEP; 2. Soil erosion and sedimentation control plan approval by the York County Conservation District; 3. GIS disk; 4. Payment of the stormwater fee. Passed with 4 ayes.

Nevin Waltersdorff Final Subdivision Plan - David Hoffman presented the subdivision plan for Nevin Waltersdorff. Mr. Waltersdorff owns 65 acres located on both sides of Davidsburg Road just west of the Village of Davidsburg at the intersection with Newport Road. The proposed plan is to create a fourteen plus acre parcel containing the existing farmhouse and buildings. On the remainder fifty plus acres, Mr. Waltersdorff plans to construct a new home and outbuildings. The sewage planning approval has been received from DEP for the new use. The land is zoned Conservation on the northern side of Davidsburg Road and Agriculture on the southern side of the road. Motion by M. Husson and second by D. Bonsell to grant the following waivers: 304. Preliminary Plan, 501.b.18 Provide contours, and 704.b. Road improvements. Passed with 4 ayes. Motion by M. Husson and second by D. Bonsell to approve the Nevin Waltersdorff Final Subdivision Plan contingent on the completion of the following outstanding items: 1. GIS disk; 2. Add Note stating "Lot 2 includes the portion of land on the south side of Davidsburg Road"; 3. Payment of recreation in-lieu-of fees; 4. Remove Note 3 and add waiver approval dates on the plan. Passed with 4 ayes.

Shadowbrooke Final Subdivision Plan - David Hoffman presented the final subdivision plan for the Shadowbrooke Development. The proposed development is on the east side of Cardinal Lane north of Fox Run Road and contains a 27 acre parcel which will be developed into 37 proposed lots for single family homes. The properties will be served by public water and sewer. Three waivers were approved by the Board on September 27, 2004 for the block length of Brook Drive formerly Brookview Drive), a traffic study, and distance between the street trees. Motion by M. Husson and second by S. Patterson to approve the Shadowbrooke Final Subdivision Plan contingent on the completion of the outstanding items: 1. GIS disk; 2. Homeowners’ association document approval by Township Solicitor; 3. Provide public improvement security; 4. Soil erosion and sedimentation control plan approval by the York County Conservation District; 5. Payment of recreation in-lieu-of fees. Passed with 4 ayes.

Zoning Issue - Mr. Smith requested guidance on the retaining wall at 941 Conewago Road. It is close to five foot high and approximately four foot into the right-of-way and about a foot off the cartway of Conewago Road. It was built without a building permit from the Township. There are also York County Conservation District soil erosion and sedimentation control issues. The steep driveway is also another issue with no permit obtained from the Township. The property owner was sent both certified and first class letters from the Zoning Officer and the Building Code Official. The Board agreed that the Zoning Officer should pursue these violations according to the Township codes.

ENGINEER’S REPORT by Terry Myers

Construction Material Specifications - Modifications have been made to the Township Construction Material Specifications. C. S. Davidson will do one more final review before they are adopted by Resolution to incorporate them into the Subdivision Ordinances.

Palomino Road Sewer Project - A thirty day time extension was submitted by the Contractor for the Palomino Road Sewer Project based on the weather conditions. He has also purchased the Baer Property on Palomino Road, a nine lot development which is in the middle of the project and necessitated relocation of the sewer line. C. S. Davidson reviewed and approved the sewer redesign for this development. The new construction completion date would be April 21, 2005. Mr. Bonsell wanted to know if this would have an adverse effect on the residents awaiting hook-up. Mr. Myers noted that any changes or modifications he made were at his expense. He is tied into a contract. The Board is holding the Contractor responsible for notifying the Palomino Road residents of the revised completion date. Mr. Bonsell asked how the new nine lots will change the loan calculations. Mr. Myers stated that the connection fee will not change. Atty. Rausch commented that the special assessment fee will not change either, but it will shorten the length of time of the loan. Motion by D. Bonsell and second by D. Hull to approve the thirty day extension by Gregory Contractors for the Palomino Road Sewer Project. Passed with 4 ayes.

Queen Street CDBG Project - The contracts are back for the Queen Street Community Development Block Grant Project with the bonds and the insurance certificates. Mr. Myers will schedule a preconstruction meeting and then issue notice to proceed.

Chairman Patterson requested a five minute recess at 9:21 PM. He resumed the meeting at 9:29 PM.

SOLICITOR’S REPORT by Atty. Rausch

Codification - A session was held with staff, Atty. Rausch, and the publisher to review the final comments on the Code of Ordinances. The publisher now has the draft copy with all of the noted corrections. The final draft will be returned for advertisement sometime in late April or May. The Code of Ordinances will be ready for Board adoption at their second meeting in June.

MANAGER’S REPORT by Michael Morris

Resolution 2005-08 - This revised fee schedule consists of an increased fee for the domestic water well application from $30.00 to $100.00. This cost denotes the Sewage Enforcement Officer’s charges to the Township. Motion by D. Hull and second by M. Husson to approve Resolution 2005-08 for the revised 2005 Fee Schedule addressing an increased application fee from $30 to $100. Passed with 4 ayes. Mr. Bonsell asked the Township Manager to check if a seal is placed in all wells to prevent stormwater penetration.

Resolution 2005-09 - This resolution changes the road classification of Grenway Road from a local street to a minor collector per the York County Traffic Engineer’s study. Motion by D. Hull and second by M. Husson to approve Resolution 2005-09 the road classification amendment of Grenway Road. Passed with 4 ayes.

Resolution 2005-10 - Golf Drive has been offered for dedication and public use in accordance with Township specifications. Motion by D. Hull and second by M. Husson to approve Resolution 2005-10 for the road adoption of Golf Drive. Passed with 4 ayes.

Intermunicipal Comprehensive Plan CDBG Contract - A $15,000 Community Development Block Grant has been approved by York County for the Intermunicipal Comprehensive Plan. Board members were concerned about the designated time frame in which to use the grant. Mr. Morris stated that it will be used for the initial expenditures. Motion by D. Bonsell and second by M. Husson to accept the contract with York County for the Community Development Block Grant of the Intermunicipal Comprehensive Plan in the amount of $15,000. Passed with 4 ayes.

Per Capita Tax Exoneration Request - Motion by M. Husson and second by D. Hull to approve the Per Capita Tax Exoneration Request as set within Dover Township’s guidelines. Passed with 4 ayes.

Union Contract - Mr. Morris was verbally informed that the Teamsters approved the Township’s salary proposal. Motion by D. Bonsell and M. Husson to formally accept the final salary proposal to the Teamsters retroactive to January 1, 2005. Passed with 4 ayes.

Employee Probations - Mr. Morris announced that Ronald Cornbower has successfully completed his six month probation period. Mr. Morris is extending another employee’s probation pending the completion of an investigation.

Act 537 - Mr. Morris stated that a public meeting has been tentatively scheduled for May 9, 2005 on the on-lot management program. Mr. Bonsell requested to review the recent modifications made to the draft on-lot management ordinance.

COMMENTS/NEW BUSINESS FROM BOARD OF SUPERVISORS

Mr. Bonsell requested an Executive Session with the Township Solicitor relating to personnel matters.

Mr. Husson gave an updated report on the Comprehensive Plan Committee meeting of February 23, 2005. The committee generated a "Request for Qualifications" which is sent to interested area consultants. At the next meeting on March 23, 2005, the committee will prepare a "Request for Proposal" which is a more detailed request. This is the selection process used to attract and evaluate the interested consulting firms.

Mr. Hull inquired on whether the light is flashing at the Route 74/Conewago Road intersection. He was informed that it is in operation.

Mr. Patterson would still like to pursue the rearrangement of the Board’s meeting schedule to avoid conflict with the School Board meetings and to better serve the residents.

COMMENTS FROM THE PUBLIC PRESENT

Ken Sheeley, 3147 Carlisle Road, had several questions regarding the Walgreen/Commerce Bank Plan. He asked if this Walgreen would be open for business twenty four hours as advertised for other Walgreen stores. Mr. Husson stated that Dover Township has no ordinance regulating hours of operation. Mr. Sheeley was concerned about the outside lighting for these two businesses. He is interested in obtaining a copy of their plans. The future traffic safety issues of the "pork chops", left turns from Route 74, the yield sign on to Route 74 from Davidsburg Road, and the potential busy intersection at Route 74/Alta Vista Road were important and serious issues he brought to the Board’s attention. His final comments noted that he is not opposed to the project. He believes that the money being incorporated into the project will make that intersection a nice place.

Betty March, 2832 Grandview Avenue, expressed her opposition with allowing vehicles to exit the Turkey Hill driveway on to Emig Mill Road. The signs posted "No Left Turn" mean nothing, vehicles are still making that dangerous left turn. She thinks that the driveway should be closed before there is a serious accident there. Mr. Husson suggested that the Manager check into possibly installing a medial strip in the center of the Emig Mill Road intersection as a deterrent.

ADJOURNMENT

Mr. Patterson adjourned the meeting at 10:17 PM to an Executive Session to discuss personnel matters.

2/14/05

The Dover Township Board of Supervisors Meeting for February 14, 2005 was called to order at 7:04 PM by Chairman Shane Patterson in the Meeting Room of the Dover Township Municipal Building. Supervisors present were Shane Patterson, Duane Hull, Michael Husson, Madelyn Shermeyer and Donald Bonsell. Other Township Representatives in attendance were Michael Morris, Manager, Atty. Charles Rausch, Township Solicitor, Brad Hengst, Sewage Enforcement Officer, and Dawn Slegel, Secretary. Also in attendance were 9 citizens,1 reporter, and Fox 43 News. This meeting is being recorded for minutes purposes only. The Pledge of Allegiance was recited.

Chairman Patterson announced that on February 9, 2005 a substantive validity challenge hearing was held with Glen Gery Corporation.

MEETING MINUTES of January 24, 2005

Motion by M. Shermeyer and second by M. Husson to approve the Meeting Minutes of January 24, 2005 as presented. Passed with 5 ayes.

TREASURER’S REPORT

Motion by D. Hull and second by M. Shermeyer to approve total expenditures in the amount of $155,565.01. Passed with 5 ayes. Mr. Hull questioned an invoice for another appliance repair at the Community Building. He does not want to have repairs done every month to these appliances.

PUBLIC COMMENT PERIOD

Persons on Agenda

Brad Hengst, Township Sewage Enforcement Officer, was present along with Angela Dunklebarger of 4230 Conewago Road. The Dunklebargers purchased a new home on the corner of Conewago and Colonial Roads. The sewage permit for the septic system was issued by the previous sewage enforcement officer. Mr. Hengst found an error in the design and had it redesigned so that it would fit on their small lot. When they moved into the house, there was liquid running out of the mound and across their walkway. It worsened after they began utilizing the system. Mr. Hengst believes there might be a spring somewhere underground which was not visible during construction or prior. The problem is they now have this small lot with a new home, a malfunctioning septic system, and no room to install another septic system. Mr. Hengst is proposing installation of an ultraviolet light to this system that would kill the bacteria and installation of a pipe that would collect the water, run it to the road gutter to discharge. As in an alternate system, a maintenance agreement is required between the property owner and the Township. This agreement is signed, notarized, and recorded with the deed. The agreement states that the septic system must be maintained by the property owner, inspected by the Sewage Enforcement Officer twice a year, and the ultraviolet light must be changed every year. The Township Solicitor has reviewed this agreement. Discussion was held on the technique for disbursement of the treated water to the road gutter. The Board must accept the maintenance agreement in order for Mr. Hengst to issue the repair permit. Motion by M. Shermeyer and second by D. Hull to accept the maintenance agreement between Joel and Angela Dunklebarger and Dover Township. Passed with 5 ayes.

Persons not on Agenda

Philip Keeney, 6271 B Old Carlisle Road, presented a petition to the Board of 123 signatures which stated that they are residents of Dover and that they support zoning to allow Glen Gery Brick to quarry shale on the old Stambaugh farm and Lamparter properties.

Janet Keeney, 6271 B Old Carlisle Road, requested up-to-date costs spent on the Glen Gery case from Mr. Morris.

Mr. Morris responded that the Treasurer issued a memo dated February 3, 2005 with legal fees on Glen Gery case totaling $40,514.75. Mr. Patterson noted that these costs are over a three year period of ongoing litigation which began in 2002 to December of 2004.

Mrs. Keeney was concerned about the amount of taxpayers’ money being spent on this litigation.

Atty. Rausch explained that the petition states supporting zoning to allow Glen Gery to quarry on the old Stambaugh and Lamparter properties and that is not what Glen Gery is asking. Under their challenge, they are asking to rezone three quarters of this Township which includes all of the Agricultural and all of the Conservation Districts. Atty. Rausch noted that this petition does not accurately reflect what Glen Gery is requesting.

Mr. Patterson stated that Glen Gery is following through with the process that they are allowed by state law and the Township is following what they are required to follow through in the state. Both sides are continuing to pursue the matter.

Mrs. Keeney questioned the number of further hearings and if it will eventually go to a higher court.

Atty. Rausch replied that this Board is sitting in a judicial capacity during the hearings. They have to make a ruling as to whether or not their Ordinances are valid or invalid. Depending on what they rule, depends on what happens next. At this time, it is impossible to answer that question.

Peter Shelley, New Cumberland, Pennsylvania with Glen Gery, was ruled out of order for beginning to give a synopsis of the last Glen Gery hearing relating remarks made by Glen Gery’s attorney.

Atty. Rausch inquired as to his capacity with Glen Gery.

Mr. Shelley indicated that he serves as the spokesman for Glen Gery.

Jeff Bale, 4121 Conewago Road (unverifiable), explained that he attended the last Glen Gery hearing after reading the newspaper article and noted that public comment was not offered. He asked why the Zoning Ordinance was recently changed.

Atty. Rausch corrected Mr. Bale stating that it is not a recent zoning change. He advised that comments about Glen Gery should be curtailed to whether the persons are speaking in favor of the zoning change or not.
Mr. Bale is in favor of the change in zoning. He thinks tax dollars are being wasted to fight it. He sees no one objecting by picketing. He would like the Township to hold a public meeting for residents to ask questions and move the process along. Mr. Bale answered Atty. Rausch’s question to whether he is in favor of Glen Gery wanting to rezone three quarters of the Township by saying that he is in favor of Glen Gery staying in business as a business. The hearings seem redundant to him.

Atty. Rausch said that Glen Gery is putting on their case before this Board which is their right and the Township has no control over what they are presenting.

Betty March, 2832 Grandview Avenue, asked if something could be offered with the voting process for Dover Township residents to vote on and settle this whole matter.

Atty. Rausch replied that this is not how the process works. It is not an item that can be put up for referendum.

Mr. Keeney wanted clarification on Atty. Rausch’s statement that Glen Gery is not just asking for a certain area, that they want to rezone three quarters of Dover Township.

Atty. Rausch further explained that the curative amendment submitted by Glen Gery along with their challenge is to cure whatever defect the Township has in its Ordinances is to rezone all of the Agricultural land and all of the Conservation land to allow non-coal surface mining, which in their definition includes strip mining and other items.

Mrs. Keeney asked why Glen Gery bought this property.

Atty. Rausch said that she would have to ask them that question.

Public Comment Period was closed by Chairman Patterson.

MANAGER’S REPORT by Michael Morris

Proposed On-Lot Ordinance - Mr. Morris stated that this Ordinance is patterned after the York Township’s On-Lot Management Ordinance. Brad Hengst, Sewage Enforcement Officer, reviewed the proposed Ordinance and needed some questions addressed from the Board. Mr. Hengst noted that this Ordinance basically has the pumper/hauler pumping the tanks and performing the inspections. The inspection form used would be the York County Solid Waste Authority’s Manifest Report, which contains a checklist. The pumper/hauler would fill out the report and property owner would sent it to the Township. This Ordinance does not require any training for the pumper/hauler, who is basically a truck driver. The Board must determine the pumping intervals of the septic tank. This Ordinance states the pumping/inspection is done every four years. It also contains a provision to grant time extensions. Another determination to be made is whether to eliminate the requirement for properties of ten acres or more from pumping their tanks. If property owners are going to be required to pump at regular intervals, septic tank access should also be required. Mr. Hengst recommended implementing the program by 2006 in order to educate the public with public hearings, etc. before the Ordinance adoption and acclimate personnel to create and sort through a list of properties which contain on-lot systems. A staff person will also be needed to log in manifest reports and handle discrepancies and violations. A board decision is necessary to establish costs or absorb them through the tax base. All of the activity relative to managing the on-lot program is an item for reimbursable expense that can be added to the Township’s annual request for a fifty percent recovery reimbursement through the Department of Environmental Protection. Mr. Morris mentioned that notification of the initiation of an On-Lot Management Program will be published in the next newsletter. Board Consensus to proceed with notification to the public as required by DEP and then for staff to start planning public education sessions on the on-lot management program to be held before Fall.

Ordinance 2005-02 - Motion by D. Bonsell and second by M. Husson to adopt Ordinance 2005-02 establishing the Palomino Road Sanitary Sewer District No. 4. Passed with 5 ayes.

Resolution 2005-05 - Motion by M. Husson and second by M. Shermeyer to approve Resolution 2005-05 to exonerate Kristine B. Keener of uncollectible Per Capita Taxes for the Year 2004. Passed with 5 ayes.

Resolution 2005-06 - Motion by M. Shermeyer and second by D. Hull to approve Resolution 2005-06 for the disposition of municipal records from 1996 through 1998. Passed with 5 ayes.

Resolution 2005-07 - Motion by M. Husson and second by D. Bonsell to approve Resolution 2005-07 the 2005 Revised Fee Schedule of on-lot sewage enforcement fees and the addition of fees for the permit to connect to the sanitary sewer for the Palomino Road Sewer District No. 4. Passed with 5 ayes.

Usage of Cellular Phones, Pagers, and Two-Way Radios Policy - Motion by M. Shermeyer and second by D. Hull to adopt the Policy regarding the use of cellular phones, pagers, and two-way radios provided by the Township. Passed with 5 ayes.

Bid Award for the Queen Street Water Line Project - Motion by M. Husson and second by M. Shermeyer to reject the low bid for non-compliance with bid documents on the Queen Street Water Line Project. Passed with 5 ayes. Motion by M. Shermeyer and second by D. Hull to accept the bid in the amount of $166,856.50 from Gregory Contractors, Inc. for the Queen Street Water Line Project. Passed with 5 ayes.

Act 57 Tapping Fee Study - Mr. Morris requested that the Board review Buchart-Horn’s study relating to the Act 57 compliance study and analysis of the tapping fee.

Stauffers of Kissel Hill - Stauffers of Kissel Hill has made a request to the Board for an adjustment on their second and third quarters’ sewer bills. They claimed that the water usage was to water their plants and did not go through the public sewer system. Motion by M. Shermeyer and second by D. Hull to grant Stauffers of Kissel Hill relief (a one time waiver) and allow payment of their normal sewer bill of $258.00 per quarter for the two quarters requested, due to the extenuating circumstances of their inoperable pump, furthermore if this situation reoccurs, there will be no relief from being billed as if the water went into the public sewer. Discussion - Mr. Bonsell suggested only giving partial relief so as not to set a precedent. Mrs. Shermeyer and Mr. Hull would not amend their motion nor the second. Passed with 3 ayes and 2 nays with opposition by M. Husson and D. Bonsell.

Tax Collector’s Compensation - The Tax Collector was capped with Township earnings of $16,000 in 2001. Without this cap, she would have earned $18,205 in 2004. Motion by M. Shermeyer and second by D. Hull to raise the cap from the current rate of $16,000 per year to $18,500 per year. Passed with 4 ayes and 1 nay with opposition by D. Bonsell.

Pro Pallet Issue - Extensive discussions were held with the plans being shared. A right-of-way agreement may be possible. A follow-up letter will be sent. Mr. Morris will inform the Board of any further development on the matter.

Conewago Sewer Capacity Request - Conewago Township has requested 336 EDU’s for future development and a dollar figure associated for the purchase of the said EDU’s. Mr. Kann, Chairman of the Sewer Authority reported to the Board that it is not a matter of Conewago Township paying for the EDU’s, but rather buying into the wastewater treatment plant and its debt service. These figures may be obtained from the Dover Township Sewer Authority. Board Consensus is that the concept is acceptable to grant Conewago Township the requested 336 EDU capacity pending Dover Township Sewer Authority’s dollar amount to buy into the Dover Township Wastewater Treatment Plant.

Executive Session - Mr. Morris has requested an Executive Session after the regular meeting.

COMMENTS/NEW BUSINESS FROM BOARD OF SUPERVISORS

Mr. Husson announced that the 2005 agenda of recreation activities will be listed in the next newsletter for concerts, bus trips, etc. Yoga classes have begun at the Township building which are completely filled and have a waiting list. Mr. Husson commended Ms. Barnes for offering more activities for 2005.

Mrs. Shermeyer noted that a meeting recap on Colonial Road improvements with Representative Mackereth, PennDOT representatives, Mr. Bonsell, and herself on February 10, 2005 was given to the Board. At that meeting, Mr. Webb from PennDOT recommended that a public meeting be held first with the residents of Colonial Road. PennDOT has completed some of the drainage work. More drainage and preparatory work will be done in 2005 for the Township’s adoption and liquid fuels placement in 2006. Mr. Ishman, the PennDOT area supervisor, Mrs. Shermeyer and/or Mr. Bonsell will meet personally with certain property owners which have stone walls located on either side of a portion of Colonial Road. The Zoning Officer provided Mrs. Shermeyer with a tax record list of all Colonial Road property owners for the meeting notification. PennDOT wants to proceed with flagging the right-of-way along Colonial Road in April. The meeting with the Board, PennDOT, and the Colonial Road residents was tentatively scheduled for 6:00 PM on Monday, March 14, 2005, in the Municipal Building.

Mr. Hull said he gave all of the Police Reports he had to Mrs. Shermeyer who will pass them on to the other Board members to review and have them placed in the Township files.

COMMENTS FROM THE PUBLIC PRESENT

Philip Keeney, 6271 B Old Carlisle Road, asked when the flashing lights will be activated at the intersection of Conewago and Route 74.

Mr. Morris replied that it should be momentarily because the electric bill was paid to make the connection.

Curtis Kann, Chairman of the Sewer Authority, questioned whether commercial properties paid for the water usage on their sewer bill. Mr. Kann suggested that the Board take into consideration that on-lot property owners do not pay anything for sewer. He indicated that some septic systems never need to be pumped. His assumption was that if a septic system worked properly, it does not need to be pumped.

Mr. Morris explained that the annual commercial/industrial sewer user rate is based on the actual water consumption of $5.48 per 1,000 gallons of water used with a minimum rate of $86.00 per quarter on 15,000 gallons of water consumed.

ADJOURNMENT

Mr. Patterson adjourned the meeting at 9:04 PM to an Executive Session to discuss personnel matters and potential land acquisition.

1/24/05

The Dover Township Board of Supervisors Meeting for January 24, 2005 was called to order at 7:11 PM by Chairman Shane Patterson in the Meeting Room of the Dover Township Municipal Building. Supervisors present were Shane Patterson, Duane Hull, Michael Husson, Madelyn Shermeyer and Donald Bonsell. Other Township Representatives in attendance were Michael Morris, Manager, Atty. Charles Rausch, Township Solicitor, Terry Myers, Township Engineer, Harry Smith, Zoning Officer, Brad Hengst, Sewage Enforcement Officer, and Dawn Slegel, Secretary. Also in attendance were Chief Wayne Latchaw and Deputy Glenn Jansen of the Dover Township Volunteer Fire Department, 26 citizens and 1 reporter. This meeting is being recorded for minutes purposes only.

Chairman Patterson asked the audience to stand and observe a moment of silence for Doris Lankford, a long time employee of Dover Township who recently passed away. The Pledge of Allegiance was recited.

MEETING MINUTES of January 10, 2005

Motion by D. Hull and second by M. Husson to approve the Meeting Minutes of January 10, 2005 as presented. Passed with 5 ayes.

TREASURER’S REPORT

Motion by M. Husson and second by M. Shermeyer to approve total expenditures in the amount of $514,336.47 of which $177,136.21 were 2004 expenditures and $337,200.26 were 2005 expenditures. Passed with 5 ayes. Mr. Hull questioned an invoice for the ice machine at the Community Building further requested a report on the condition/replacement of the appliances in the Community Building. Mr. Hull also asked about the $614.00 invoice to replace light ballasts. A satisfactory answer was received by showing him the original invoice for the five high pressure sodium yard lighting poles at the wastewater plant.

PUBLIC COMMENT PERIOD

Persons on Agenda

Chief Wayne Latchaw and Deputy Glenn Jansen addressed the Board to answer any questions concerning their 2004 year end report for the Dover Township Volunteer Fire Department. Deputy Jansen reported that call volumes are up. Bingo profits have declined by $15,000. The annual fund drive brings in $50,000 per year with a 40% participation. The costs for the professional services involved with the fund drive are being reviewed for further cost cuts. Deputy Jansen stated that the assistance by the Township is greatly appreciated by the Fire Department. In return, Mrs. Shermeyer, Liaison to the Fire Department, expressed that the Township is appreciative of the volunteer services provided by the Fire Department.

Brad Hengst postponed his comments on the sewage on-lot management ordinance for later discussion during the meeting. 

Persons not on Agenda

Art Noel, 1821 Palomino Road, received an unsigned letter in his mailbox which indicated costs associated with the public sewer hook-up. The costs denoted a $6,000 hook-up fee and a possible quarterly fee of $300.00 to $500.00 over fifteen years. With his plumber’s cost for the hook-up to the house, he was looking at a total bill of $42,000. He inquired whether the assessment would be a lien against his property. This is the first time he saw any numbers for the project. He determined that it was two hundred feet from his house to the hook-up and received estimates of $4,000 to $6,000 to run that line. He has a perfectly good septic system on his 1.968 acre lot. He was not happy about paying for somebody else’s sewer problems when he had no problems with his existing septic system. His system was installed in 1982. He gets it pumped every three years and the latest inspection was done in 1995.

Mr. Hengst stated that the best long term solution for that area is municipal sewer.

Mr. Myers explained the sewer calculations pertaining to the project. There is a total connection fee of $5,000 of that $2,300 covers the existing tapping fee and $2,700 is a special assessment fee which goes toward this project. Based on fifteen units, that would generate $40,500, which then was subtracted from the overall project ($192,121) which left $151,621 to be financed covering the remaining portion of the project. For the annual sewer rate, he took the $151,621 and divided it by the fifteen units and arrived at an additional cost per unit of $908.72 per year on top of the existing sewer rate of $310.00 which would be $1,218.72. He supplied various options for the board to review which included a higher assessment fee, longer loan periods, and 4% and 0% interest rates. There is also the possibility of some future development of an additional twelve units which could significantly affect the whole equation.

Mr. Morris added that a draft ordinance was prepared with a request for a motion to advertise creating a new sewer district for this area and then a sewer rate can be established based on the different variables from Mr. Myers’ presentation. Subsequently, no affected Palomino property owners have been notified, other than attendance at a previous meeting or by word of mouth because the rates have not been determined yet.

Linda Seitz, 1831 Palomino Road, reiterated Mr. Noel’s comments regarding notification of the costs involved. She went to the Township’s website to get educated from previous meeting minutes. She referred to November 22, 2004 minutes and prior minutes where costs were discussed. When residents were informed of this sewer project, most were against the sewer. No time (that she recalls) were any costs discussed or that they would pay for this sewer. A new sewer district must be created to pass on these costs to these residents. Her system is working fine. She too does not want to pay for someone else’s failed system. She lives on a two acre lot and Mr. Noel is her neighbor.

Mrs. Shermeyer asked Mr. Myers to refigure his calculations using twenty seven units with interest rates at 4% and 0% over fifteen years.

Milton Lambertson, 2051 Palomino Road, has one of the failing septic systems. He already has three systems on his property of .860 acre. He was cited with various start dates and costs. He asked if there would be a definite answer tonight as to whether the public sewer line will be run and what the costs will be.

Mr. Patterson told him that will be discussed and decided at this meeting.

Bruce Garabrant, 2101 Palomino Road, questioned the strictness with trenching the line from the lateral to the house.

Mr. Myers stated that it is his understanding that a licensed plumber must pick up the permit and is responsible for the installation of the line.

Lee Webb, his parents live at 2721 Palomino Road, wanted to see the most recent plan on the project.

Mr. Bonsell reminded the public that there is a time restraint of sixty days from the completion of the sewer main until your home must be hooked in. In Mr. Bonsell’s opinion, communication with the Palomino residents has been terrible and claimed responsibility.

Art Noel asked what the requirement is to fill in the current septic system.

Mr. Hengst explained that there is no requirement in the Ordinance. The Sewage Enforcement Officer’s recommendation is to pump out the septic tank, break it in, and fill it in with dirt.

Rodney Baker, 2061 Palomino Road, asked why these other units would not be considered in the overall scheme of things to reduce the cost.

Mr. Patterson noted that this is late breaking news that was given to him by Mr. Myers this afternoon and to the rest of the board this evening before the meeting.

Mr. Hull discussed consideration to scrap the project by a majority vote from the Palomino residents.

Atty. Rausch reminded the Board that there is another agency involved which is the Department of Protection. With failing septic systems, they have the right to make the Township run the line. It is the Township’s obligation to provide public sewer if there is only one failing system.

Linda Seitz expressed that if a vote is taken, she would want to have the final numbers first before the voting. What she is hearing tonight is a lot different than the letter she received.

Mr. Hull instructed her to shred the letters because they were not signed nor sent by Dover Township.

Mr. Patterson closed the Public Comment Period.

ZONING OFFICER’S REPORT by Harry Smith Jr.

Pro Pallet Land Development Status Update - Mr. Smith explained that Pro Pallet has been working with York County Conservation District to get an Erosion and Sediment Control Plan approved. The District representative has asked that Pro Pallet provide rip rap from the discharge end of their stormwater system. This existing waterway is located on Karen Lentz’s property. According to the Engineer for Pro Pallet, she has refused access to them. Until the Township provides some direction to the developer, the Conservation District will delay the project.

Mrs. Shermeyer was concerned about getting the pallets moved from the front of the building which from her recollection was to happen by the end of the 2004.

Mr. Smith said the tape from the October meeting indicated that Mr. Shaffer said he would have them moved by the first quarter of 2005.

John Runge, the Engineer for Pro Pallet, was present and noted that he wrote a letter to Mrs. Lentz which explained the situation. He explained that he attempted to visit Mrs. Lentz with the plan, but had no luck. He then made a phone contact with her and his letter to the Township reflected her refusal to grant the access. He said that rip rap was requested to control velocity and prevent erosion. He added that he is looking for the Township’s direction on a solution. If work cannot proceed on Mrs. Lentz’s property, the Conservation District rep told him that he would have to prepare a letter stating that they tried to accommodate the requirement and were unable. They then would accept the plan and Pro Pallet would not have to do anything beyond what was required on their own property.

Mr. Myers suggested if someone from the Township could speak with Mrs. Lentz and explain the situation, she might not look at it as the neighboring industrial property owner trying to force her to do this. Mr. Morris will call her tomorrow.

Mr. Myers clarified that if there is no cooperation from Mrs. Lentz, this matter will not have to be brought back to the Board, but just to proceed with the letter to York County Conservation District.

Ashcombe Farms West Phases 2 and 3 Final Subdivision Plan - Tom Scully of R. J. Fisher and Associates presented the Final Subdivision Plan for the Ashcombe Farms West Phases 2 and 3 Project. There will be thirty four single family homes and twenty three townhouses on public streets with 2.77 acres of common open space. Motion by M. Shermeyer and second by M. Husson to approve the Ashcombe Farms West Phases 2 and 3 contingent on completion of the following outstanding items: 1. Provide GIS disk; 2. Owner’s signature; 3. Planning module approval; 4. Public improvement security; 5. Erosion and sediment control plan approval; 6. Provide recreation in-lieu-of fees; 7. Reserve the sewer capacity; 8. Sewer service to Lot 134. Passed with 5 ayes.

Cornerstone Bible Church Final Subdivision and Land Development Plans - Bruce Burns of MAR Engineering and Rev. Larry Carpenter presented the Final Subdivision and Land Development Plans for the Cornerstone Bible Church. The church purchased 10.21 acres about one year ago along Fox Run and Cardinal Lane adjacent to the Fountain Rock Subdivision. Cornerstone Bible Church and Fountain Rock Subdivision did a land swap allowing the church to add a ballfield. The church will be constructing a 20,000 square foot building. The building will be a one story facility with a gymnasium at one end and the sanctuary and classrooms at the other end. Motion by M. Husson and second by M. Shermeyer to grant the waivers for Section 304.a. preliminary plan and Section 602.h traffic study (Fountain Rock supplied the traffic study). Passed with 5 ayes. Motion by M. Shermeyer and second by D. Bonsell to approve the Cornerstone Bible Church Final Subdivision and Land Development Plans contingent on the completion of the following outstanding items: 1. Provide GIS disk; 2. Provide signatures of both the landowner and the owner of the Fountain Rock property; 3. Planning module approval; 4. Erosion and sediment control plan approval; 5. Public improvement security. Passed with 5 ayes. Mr. Myers stated that a note was added to the plan that reads they understand that the functionality of the infiltration system is based solely on the ability of the soils to be able to infiltrate the water runoff and if it should become a problem in the future (if the soils become clogged, or the infiltration rate slows down to a point that standing water exists for an extended period of time and becomes a health issue), they obligated themselves to look at a redesign and a modification of that system.

Mr. Myers is working on coordinating with the developers of Shadowbrooke and Fountain Rock and the Township in a joint effort to curb and widen that portion of Cardinal Lane so the end result will be a complete new reconstructed section of that road.

Terra Vista - Terra Vista has requested a time extension. They have resubmitted and will be bringing a modified version of the plan to the February Planning Commission. For informational purposes, they are asking for a delay until March 28, 2005.

Fountain Rock Phase 1 Preliminary Subdivision and Land Development Plan - Robert Sandmeyer Jr. of Site Design Concept and Robert Holweck, the Developer, presented the Preliminary Subdivision and Land Development Plans for Fountain Rock Phase 1. This was the Craun Tract along Cardinal Lane. Phase 1 is sixty five acres with one hundred fourteen lots of which one hundred four are buildable units and two existing houses. Waivers were granted on January 29, 2004 by the Board to allow thirty two foot cartways and street radii of one hundred fifty feet. Motion by M. Husson and second by D. Bonsell to grant a block length greater than 1,200 feet. Passed with 5 ayes. Motion by M. Husson and second by M. Shermeyer to approve Fountain Rock Phase 1 Preliminary Subdivision and Land Development Plan contingent on the completion of the following outstanding items: 1. Provide GIS disk; 2. List gas line easement restrictions, provide recording information for gas line easements, and obtain approval for gas line crossings; 3. Provide HEC-RAS (stormwater) study; 4. Provide planning module approval; 5. Provide storm water management approval; 6. Provide sewer and water design approval. Passed with 5 ayes.

ENGINEER’S REPORT by Terry Myers

Construction and Material Specifications - Mr. Myers will have a completed copy of the Construction and Material Specifications for the Board’s consideration next month. The specs can then be finalized, adopted, and published.

Palomino Road Sewer Project - Motion by M. Husson and second by D. Bonsell to authorize advertising the proposed ordinance establishing Palomino Road Sanitary Sewer District No. 4 and charging equal assessment per equivalent dwelling unit for construction costs of extensions to the sewer main by Dover Township and granting the privilege to property owners of payment assessments in installments. Passed with 5 ayes. The next step will then be to establish the annual sewer rate for this district by resolution. Motion by D. Bonsell and second by M. Husson to draft a resolution establishing the annual sewer rate for the Palomino Sanitary Sewer District No. 4 of a twenty five year financed loan at a 0% interest rate for a total of fifteen equivalent dwelling units including the original $2,300 connection fee and a $2,700 assessment fee for the total estimated construction project of Palomino Road at $192,000 will make the annual sewer rate for this district to be approximately $714.32 per year. Passed with 4 ayes and 1 nay with opposition by D. Hull.

Queen Street Water Line Extension Project - Bids were opened for the Queen Street Water Line Extension Project and the bid tabulation sheet was supplied to the Board by Mr. Myers. There is an issue regarding the bid bond by the low bidder. The requirement is to provide a ten percent bid bond. They supplied a $10,000 bid bond, which was less than ten percent. After the bid opening, they supplied an envelope with contained a bond for the correct amount, which Mr. Myers did not open. Mr. Myers is reviewing this issue with the Township Solicitor and will have a recommendation for the Board at their next meeting.

Met-Ed Electric Capacity - Mr. Myers did not investigate further Mrs. Shermeyer’s information on the necessity of a substation on South Salem Church Road to upgrade the electricity through this section of the Township. He will explore with Met-Ed at a future time.

MANAGER’S REPORT by Michael Morris

Proposed On-Lot Ordinance - Brad Hengst, Sewage Enforcement Officer, reviewed his comments on the proposed on-lot management Ordinance with the Board. It is Mr. Hengst’s recommendation that farms with ten acres or larger be exempt from this Ordinance. The proposed on-lot Ordinance is not what the Board wants. Mr. Hengst will get a copy of York Township’s On-lot Ordinance since he believes it is how Dover Township’s Board of Supervisors would rather manage their on-lot systems.

Ordinance 2005-01 - Motion by M. Shermeyer and second by D. Hull to adopt Ordinance 2005-01 adding provisions to Chapter 12, Section 12.29 of Ordinance 91-1 as amended for charging attorneys’ fees for the collecting of municipal claims. Passed with 5 ayes.

Resolution 2005-05 - Motion by M. Husson and second by M. Shermeyer to approve Resolution 2005-05 appointment the certified public accountant firm of Stambaugh-Ness to audit the Township accounts for the fiscal year of 2004. Passed with 5 ayes.

Grants - The following grants are in the application process. They include a Community Development Block Grant for the Joint Comprehensive Plan and Growing Greener Grant for the GIS monumentation.

Route 74/Conewago Flashing Light - The Met-Ed invoice was received today to activate the light at the intersection of Route 74 and Conewago Road.

Meeting Dates - The Board of Supervisors Meetings held on the second Mondays of the each month conflict with the Dover School Board’s second monthly meetings. Mr. Patterson wanted to give the public the opportunity to attend both the School and the Township Boards’ meetings by suggesting to change the Township’s meetings to the second and fourth Tuesdays of the month. Due to various conflicts from the Supervisors, it was decided that no change in the Township’s meeting schedule would be made.

Tax Collector - Mr. Morris received a request from the Dover Township Tax Collector, Kristine Keener, for the Board to consider raising her salary cap due an increase in new subdivisions and new residents. A Board decision must be made by the next meeting. The background information was provided for the Board’s review.

Sump Pump Complaints - Numerous complaint calls have been received at the Township Office regarding the discharge of sump pumps causing freezing problems along driveways, roads, and sidewalks. Mr. Morris concluded that since there is an Ordinance, a methodology needs to be established to deal with these different types of stormwater issues.

Waste Management - The meeting with Waste Management was very productive. They will be submitting monthly reports to the Township regarding their responses to customers’ complaints, etc. Mr. Morris will copy the reports for the Board.

Boot Allowance - A boot allowance was budgeted for the Public Works Department not to exceed one hundred dollars per year per public works employee.

Electronics Collection - Ms. Sprenkel has recommended the Township piggyback with York County Solid Waste to have residents deliver their electronics to the Township for collection. More information was requested by the Board concerning this matter.

Executive Session - Mr. Morris requested an Executive Session after the meeting to discuss the Union’s final proposal.

SOLICITOR’S REPORT by Atty. Rausch

Atty. Rausch reported that he had nothing to add to his written report. He wanted to explain that beginning January 29, 2005, the Township will be able to collect fees for the reimbursement of legal costs for plan reviews relating to subdivision and land development. A procedure must be developed to forward the reimbursable legal fees on to the developer.

Executive Session - Atty. Rausch requested an Executive Session after the meeting to discuss potential litigation of personnel issues.

COMMENTS/NEW BUSINESS FROM BOARD OF SUPERVISORS

Mr. Hull commented on his disbelief of the Board’s decision to approve the Palomino Road Sewer Project financing for the residents at a 0% interest rate for twenty five years.

Mrs. Shermeyer asked to review the monthly reports Mr. Hull receives from the Police Department. Mr. Hull was concerned about the filing system of the past reports. Mr. Patterson initiated a current routing system in which the last supervisor to review the report will return it to the Township Secretary, who will file the report in the correct location.

Mr. Husson reported that he will be meeting with Lori Koch, the Borough Council Chairperson, and Jan Eisenhart on Wednesday evening at 7:30 PM in the Township Building to determine a date for the Joint Comprehensive Plan Committee to begin their meetings.

Mr. Husson related a personal incident involving the collection of garbage on a busy roadway during early morning work traffic.

Mr. Husson announced the celebration of Groundhog Day will take place on Wednesday, February 2, 2005, at 7 AM in the Dover Area Community Park. A spaghetti dinner will conclude the day’s activities at the Community Building from 5 - 9 PM.

No comments were made by the public present at this time.

ADJOURNMENT

Mr. Patterson adjourned the meeting at 10:58 PM to an Executive Session to discuss potential litigation regarding human resource issues, as well as the Union proposal.

REORGANIZATION
1/3/2005

The Dover Township Board of Supervisors Meeting for January 3, 2005 was called to order at 7:02 PM by Chairperson Madelyn Shermeyer in the Meeting Room of the Dover Township Municipal Building. Supervisors present were Madelyn Shermeyer, Shane Patterson, Michael Husson, Donald Bonsell, and Duane Hull. Other Township Representatives in attendance were Michael Morris, Manager and Dawn Slegel, Secretary. Also in attendance were 3 citizens. The Pledge of Allegiance was recited. This meeting is being recorded for minutes purposes only.

Chair Shermeyer announced that an Executive/Personnel Session was held after the December 13, 2004 Board of Supervisors Meeting.

FINAL EXPENDITURES FOR 2004

Motion by D. Hull and second by S. Patterson to approve the final expenditures for 2004 in the amount of $181,273.58. Passed with 5 ayes.

NOMINATIONS FOR OFFICERS FOR 2005

Mrs. Shermeyer asked for nominations for the position of Chairperson. Motion by M. Husson and second by D. Hull to nominate Shane Patterson as Chairman for 2005. Passed with 3 ayes and 2 nays with opposition by M. Shermeyer and D. Bonsell.

The meeting was resumed by Chairman Patterson.

Mr. Patterson asked for nominations for the position of Vice Chairperson. Motion by M. Husson and second by S. Patterson to nominate Duane Hull as Vice Chairman for 2005. Passed with 3 ayes and 2 nays with opposition by M. Shermeyer and D. Bonsell.

Mr. Patterson asked for nominations for the position of Assistant Secretary. Motion by M. Shermeyer and second by D. Hull to nominate Michael Husson as Assistant Secretary for 2005. Passed with 5 ayes.

ESTABLISH DEPARTMENTAL BOARD RESPONSIBILITIES

Mr. Patterson stated that he has chosen to table the departmental board responsibilities until he had the opportunity to speak with each supervisors to see if there were any changes they would like to see or discuss different interests. It can be finalized at the next regular meeting on January 10, 2005.

Mrs. Shermeyer questioned this decision to wait. Usually the supervisors are given the opportunity to continue with their liaison position if they want.

Mr. Patterson did not see the need to move forward with this tonight. He did not anticipate the outcome of the Board officers and would like to give the members the benefit of discussing their interest areas. That is why he wants to take the time and check individually to make sure that they want to stay in their designated positions.

Mr. Husson wanted to discuss it and get input indicating that way everyone can hear who wants to move out and give someone else the chance to step in which would give them a week to decide if they want to step into another position. Mr. Husson announced that he would like to stay with the Dover Area Ambulance Club. Mr. Husson opened his area on Recreation/Parks for any interested supervisor.

Mr. Bonsell asked how a decision would be made if two supervisors wanted the same position.

Mr. Patterson said, as done previously, the Chair would assign supervisors to their area of interest. Basically, it comes down to the Chair’s discretion.

TOWNSHIP REPRESENTATIVE FOR EARNED INCOME TAX BUREAU

Motion by M. Shermeyer and second by D. Hull to appoint Laurie Rummel as the York County Earned Income Tax Representative. Passed with 5 ayes. Mr. Husson was the alternate representative. He suggested asking another staff person in case Mrs. Rummel cannot attend. Previously, the meetings were on the same evenings as the Board of Supervisors Meetings and Mr. Husson, as the YCEIT alternate, could not attend. The Manager will ask Dolores Ladd if she would like to be the alternate for Mrs. Rummel. The alternate representative will be appointed at the next meeting.

YORK COUNTY LOCAL GOVERNMENT COMMISSION REPRESENTATIVE

Madelyn Shermeyer has been the representative of the York County Local Government Commission for the past nine years and would like to continue in that position. Motion by D. Hull and second by M. Husson to appoint Madelyn Shermeyer as the Township Representative for the York County Local Government Commission. Passed with 5 ayes. Motion by D. Hull and second by M. Shermeyer to appoint Michael Husson as the alternate Township Representative for the York County Local Government Commission. Passed with 5 ayes.

APPOINT PROFESSIONAL & DEPARTMENTAL OFFICIALS

Board Consensus was to appoint Professional & Departmental Officials collectively. Motion by M. Husson and second by D. Hull to reappoint the following:

Township Manager - Michael H. Morris

Township Secretary - Dawn D. Slegel

Township Treasurer - Laurie J. Rummel

Township Engineer - C. S. Davidson/Terry A. Myers, P. E.

Township Zoning Officer - Harry S. Smith Jr.

Sewage Enforcement Officer - Bradley D. Hengst

S. E. O. Alternate - Richard K. Baade

Township Fire Chief/Marshall - Glenn Jansen

Passed with 5 ayes.

APPOINT LEGAL COUNSEL FOR BOARDS & COMMISSION

Motion by D. Hull and second by M. Husson to appoint the following:

Board of Supervisors - Charles A. Rausch, Esq.

Planning Commission - Charles A. Rausch, Esq.

Passed with 5 ayes.

APPROVE BANK DEPOSITORIES FOR 2005

Chair Patterson recused himself since the company he is employed by is on this list.

Vice Chair Hull proceeded with the request for action.

Mr. Bonsell requested the elimination of the Sterling Financial Trust Co. from this list specifying that there are very obvious reasons.

Mr. Hull asked the Manager what funding is at Sterling Financial.

Mr. Morris replied Sterling Financial was used for the bonds.

Mrs. Shermeyer indicated that there are no funds in a checking or savings account at this time.

Mr. Bonsell stated that future use of this organization should be discussed. There is a conflict.

Mr. Patterson recollected that Atty. Rausch did write a letter to the Board of Supervisors to what Mr. Bonsell was alluding to which is any ethical issues that may resolve from that and the Solicitor found no issues.

Mr. Bonsell said that if the Board is comfortable with it, he would just pass.

Motion by M. Husson and second by M. Shermeyer to approve the following:

1. M & T Bank

Community Bank

Pennsylvania Local Government Investment Trust

Sterling Financial Trust Co.

Passed with 4 ayes and 1 abstain by S. Patterson.

NEW APPOINTMENT/REAPPOINTS TO BOARDS AND COMMISSION

Chair Patterson resumed conducting the meeting. Motion by D. Hull and second by M. Husson to accept the resignations of Susan Kise from the Planning Commission and Monica Love, as Zoning Hearing Board Alternate.

Mr. Bonsell asked if there were any other interested candidates for the Planning Commission.

There were no other candidates on file and Mr. Hoffman, Chairman of the Planning Commission, did not have any potential candidates per Mrs. Shermeyer’s phone conversation with him. Four supervisors knew Monica Love from a past interview. Mr. Hull was not familiar with her.

Mr. Patterson called for the vote. Passed with 5 ayes.

Motion by M. Husson and second by D. Hull to reappoint Vincent Rice to the Planning Commission. Passed with 5 ayes.

Motion by M. Husson and second by D. Hull to appoint Monica Love to the Planning Commission. Passed with 5 ayes.

Motion by M. Shermeyer and second by D. Hull to reappoint Leon Lankford to the Sewer Authority. Passed with 5 ayes.

2005 RESOLUTIONS

Motion by D. Hull and second by M. Husson to approve Resolution 2005-01 to appoint G. H. Harris Associates Inc. Of Dallas, Pennsylvania, as Dover Township’s delinquent tax collector of per capita taxes for the fiscal year of 2005. Passed with 5 ayes.

Motion by M. Shermeyer and second by D. Hull to approve Resolution 2005-02 to ratify and confirm the appointments to the Dover Township Zoning Hearing Board. Passed with 5 ayes.

2005 MEETING SCHEDULE

Motion by S. Patterson and second by M. Husson to approve and adopt the 2005 Meeting Schedule as presented.

Board of Supervisors - January 10 and 24; February 14 and 28; March 14 and 28; April 11 and 25; May 9 and 23; June 13 and 27; July 11 and 25; August 8 and 22; September 12 and 26; October 10 and 24; November 14 and 28; December 12, 2005. The Board of Supervisors will hold a work session before each meeting to begin at 6:00 PM and will continue with a work session following the adjournment of each meeting - Township Municipal Building

Planning Commission - 1st Wednesday of each month at 7:00 PM - Township Municipal Building

Zoning Hearing Board - 3rd Wednesday of each month at 7:00 PM - Township Municipal Building

Sewer Authority - 4th Wednesday of each month at 7:00 PM - Wastewater Treatment Plant

Codes Enforcement Board - at the call of the Chairman

Industrial/Commercial Development Committee - at the call of the Chairman

Agricultural Security Committee - at the call of the Chairman

Passed with 5 ayes.

2005 TREASURER’S BOND

Mr. Patterson stated that the Treasurer’s Bond is set at $1,000,000 and has been for a number of years. He asked if it was enough coverage. Mr. Morris suggested the Treasurer’s Bond be tabled until next meeting to determine if this amount should be increased.

VACANCY BOARD APPOINTMENT

Mr. Shaffer told Mrs. Shermeyer that he will serve as a Resident at Large on the Vacancy Board for another year. Motion by S. Patterson and second by D. Hull to appoint Kenneth D. Shaffer to be the Resident at Large on the Vacancy Board with the Board of Supervisors for 2005. Passed with 5 ayes.

2005 MEETING, CONVENTION, SEMINAR ATTENDANCE AUTHORIZATION

Mr. Morris suggested adding designees to the motion for other staff to be able to attend the convention or any seminars. Motion by M. Shermeyer and second by D. Hull to approve the attendance of the Supervisors, Township Manager, Administrative Assistant, Secretary, Treasurer, and designees. Passed with 5 ayes.

2005 STATE CONVENTION VOTING DELEGATE

Motion by D. Bonsell and second by M. Shermeyer to appoint Shane Patterson as the Voting Delegate at the 2005 State Convention. Passed with 5 ayes.

Mr. Patterson announced that there will be a brief Executive Session after this meeting to discuss a personnel matter. Mr. Morris handed out correspondence he received from the Solicitor today. The Solicitor will be at the next meeting to address this issue.

ADJOURNMENT

Motion by M. Husson and second by D. Hull to adjourn the meeting at 8:51 PM to a brief Executive Session.